Note :

All course guides are in PDF format and you must

have an appropriate PDF reader installed on your
computer to open and print these course guides. If
you do not already have one, you can find and down-
load a free copy of Acrobat Reader at: https://get.
adobe.com/reader/

Course Reference Handout

ADOBE
ACROBAT PRO DC -
HANDOUTS
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(415) 693-0250
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DAY 1
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Module 01
What are PDF Files Used For?
PDF files (portable document format) are ideal for sharing
information. PDF files view and print well, retaining formatting
and page breaks, including text and pictures. Many manuals,
online newsletters, resumes and forms are distributed in PDF
format. PDF files are searchable, making them ideal for research
materials and textbooks. PDF files are cross-platform, and can
be viewed and printed consistently on Macintosh or Windows
platforms. The legal industry is using PDF format to deliver
legal documents to the court system online and for courtroom
presentation graphics. PDF files can be viewed like a slide show
and include multimedia features, such as sounds or movies,
making them ideal for sales presentations, portfolios, and kiosk
displays. Security features can add password protection; prevent
printing, copying, or changes to a PDF file, ideal for sensitive
documents, contracts, and legal documents.
What is Acrobat?
The Acrobat product line includes:
Acrobat Reader:
Free software used for viewing, printing, searching, and copying
text and graphics in PDF documents.
Acrobat Standard:
Includes all of the functions of Reader plus the ability to create
PDF files, use security, edit files and use comments.
Acrobat DC Professional:
This is the full version of Acrobat, including all features included
in Standard, plus additional options like forms creation, batch
processing, additional editing and commenting tools. Enhanced
viewing tools, guides and rulers, and layers are only available in
Professional.
Acrobat Extended:
Includes all features of Professional, plus Adobe Presenter,
LiveCycle Designer, search & measurement tools for “geospatially
enabled PDF maps” and the ability to convert CAD and 3D
contents to PDFs.
Navigation Methods:
Acrobat gives users many different ways to navigate through a
document, find a certain page, or zoom in closer to a certain
area of a page.
Navigate in any of the following ways:
■■ Using Bookmarks.
■■ Using Links.
■■ Type Page Numbers and hit Enter, or use arrows.
■■ Click on Pages in the navigation pane.
Creating PDF Files:
There are numerous ways to produce PDF files. Following is a
summary of some of the most popular approaches:
Print to Create PDF Files:
■■ Choose Print from the File menu of your authoring
application, and rather than choosing a printer, select
Adobe PDF.
■■ To choose conversion settings, click the Properties button.
Select Smallest File Size, Standard, High Quality or Press
Quality.
In Microsoft Word, click the options button, and
uncheck Background Printing.
Use the Acrobat Button to Create PDF Files:
■■ In the toolbar of most Microsoft applications, there will be
a button called Convert to Adobe PDF. Click this button to
produce PDF files using the current Conversion Settings. To
change conversion settings, go to the Adobe PDF menu and
choose Change Conversion Settings, and select Smallest
File Size, Standard, High Quality or Press Quality.
Open in Acrobat to Create PDF Files:
■■ Launch Acrobat Professional and choose Open in the File
menu (or click the Open button in the toolbar. In the Format
drop down menu, choose All Formats. Browse to your
document and a copy of it will be generated in PDF format.
Right-click to Create PDF Files:
■■ Acrobat introduces a new way to create PDF files; just right-
click on a document, and choose Create Adobe PDF.
Create PDF Files from Web Pages:
■■ To convert web pages or entire websites into PDF files,
choose Create > PDF from Web Page in Acrobat. Click the
Settings button to control the margins, bookmarks, headers
and footers and other options. Capture Multiple Levels to
control how much of the page is grabbed by Acrobat.
Acrobat Conversion Settings:
Smallest File Size:
Choose this setting to produce small files, good for emailing and
downloading through websites. Converts graphics to 100 dpi,
uses RGB color, and does not embed fonts.
Standard:
Choose Standard to produce a fairly small PDF file that will print
well to most laser and inkjet printers. Converts graphics to 150
dpi, uses RGB color, and does embed fonts.
High Quality:
Choose High Quality to produce PDF files that print well when
using commercial printing, color separations, or very high
quality composite printing. Converts graphics to 300 dpi, leaves
color unchanged, and embeds fonts.
Press Quality:
This is the same as High Quality, except that if it encounters a
font that cannot be embedded, it cancels the job, whereas High
Quality would produce a PDF that was missing the font.
PDF/X-la: Press quality; may produce fewer problems than non-
PDF/X files.
PDF/X-3: Press quality; supports ICC profile embedding.
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 ACROBAT PRO DC
Find and Search PDF Files:
■■ Use Ctrl-F for Find or click the Search button in the toolbar to open the full search pane for extra options. Search can also be opened
with Ctrl-Shift-F.
■■ Click Advanced Options at the bottom of the Search pane for more options.
■■ Acrobat can now search Bookmarks, Comments, and Attachments.

Module 02
Editing PDF Files:
Insert or Delete Pages: Creating Bookmarks:
■■ To combine separate PDF files, go to Tools > Pages > Insert ■■ Select text and arrange your view, and then choose New
from File. Bookmark from the Options menu at the top of the
■■ To delete pages, choose Tools > Pages > Delete. Bookmark pane.
■■ If the Pages pane is open, you can also access the Insert and OR
Delete commands from the Options menu at the top of the
■■ Select text and choose Control-B.
Pages pane.
■■ You can also right-click on a page icon to access Insert and ■■ To change the color of bookmarks, or choose bold or italic,
Delete pages. right-click on a bookmark and choose Properties.
■■ Drag bookmarks to change order or indent bookmarks.
Dragging Pages to Copy Pages:
Click on the Pages tab to open Pages in the Navigation pane. Creating Links:
■■ Open Tools > Content. Choose the Link tool and drag around
■■ Open two documents, and choose Tile Vertically from the
the hotspot area of your link.
Window menu to arrange both documents in your window.
■■ The Link Properties dialog box will open, and then specify
■■ Drag from the Pages icons into another documents’ Pages
appearance options for your link, and scroll to the page you
and the page is copied.
wish to link to, then click Set Link. Test your link with the
■■ Select multiple pages with Control or Shift and drag to copy
Hand tool.
multiple pages.
■■ Change your link or appearance by double-clicking it with
■■ If you drag over the page number displayed in the pages
the Link tool or right-click and choose Properties.
pane the page is replaced by the page dragged on top of it.
■■ To cut rather than copy a page, hold Control while dragging Using Links to Create Buttons:
the Page icon between documents. ■■ To create buttons with the Link tool, drag around your
hotspot (such as making a Print button, drag around the
Edit Document Text Tool: word Print) and choose Custom Link in the Create Link
■■ To open the tools you will need to edit text choose Tools
dialog box. In the Actions list, choose Execute a Menu Item
> Content. This includes the Edit Document Text, Tools >
and click the Add button. In the list of menus, choose File
Pages, and Add or Edit Text Box tools.
menu > Print.
■■ To make text edits, select the Edit Document Text and click
in a line of text. Initial View Options:
■■ Type new text or replace text. To change text formatting of ■■ To control the view of a PDF file as it initially opens, choose
highlighted text, right-click and choose Properties. File menu > Properties and click on Initial View.
■■ To create new text, select the Add or Edit Text Box tool and OR
click somewhere on a page.
■■ Use Control-D to open Document Properties.
Edit Object Tool:
Security Features:
■■ Use the Touch-up Object tool to delete, copy and paste, or
■■ Choose from the Tools > Protection > Encrypt > Encrypt
move objects.
with Password
Crop Command: ■■ To view security settings or to change security settings,
■■ To crop a page (or several pages) choose Tools > Pages > choose from the File > Properties > Security.
Crop.
Add Headers and Footers (or Page Numbers):
OR ■■ To create a page number, date stamping, a header or footer,
■■ Right-click on a page in the Pages pane and choose Crop use the Header and Footer feature.
Pages. ■■ Tools > Pages > Edit Page Design.

Rotate Pages:
■■ To rotate a page (or several pages) choose Tools > Pages >
Rotate.
OR
■■ Right-click on a page in the Pages pane and choose Rotate
Pages.

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