Lesson 1 5 Reviewers

Accounting Information System
At the end of the lesson, the student will be

able to:
• Describe the different types of cloud

deployment
• Identify the key features of Cloud Computing
Accounting Information System (AIS)

• Differentiateon premise and on cloud SAP
BusinessOne experience
LESSON ONE: SAP ON CLOUD PLATFORM
CLOUD COMPUTING
✓ represents a newway to deploy computing technology to give users

the ability to access, work on, share, and store information
using the internet.

✓ ideal way to describe Cloud Computing would be to term it as
'Everything as a Service' (abbreviated as XaaS).
✓ complex network of datacenters, each composed of thousands of
computers working together that can perform and achieve the functions
of a softwareon a personalor businesscomputer units by
providing users access to a vast number of applications,
platforms and services delivered over the Internet
TYPES OF CLOUD DEPLOYMENT
HYBRID:
encompasses the best features of the above-mentioned
cloud computing deploymentmodels. It allows companies to

mix and match the facetsof public and private
cloud that best suit their requirements
PRIVATE: PUBLIC:
also known as Internal Cloud, is a also known as External Cloud, is
cloud basedinfrastructure available to the public where data
operated exclusively
for a singleare
created
and stored on
third-
organization with
all
data
party
servers;

protected behind
an
internal
Service
infrastructure
belongs
to
firewall; service providers

that manage
usually physically located at the them and administer pool company's on-site data center
or resources. The need for user can also be managed and hosted companies to buy
and maintain by a third-party provider their own hardware is eliminated

ILLUSTRATIVE DIFFERENCE BETWEEN A PRIVATE CLOUD AND PUBLIC CLOUD
illustration courtesy of https://www.cloudflare.com/learning/cloud/what-is-a-public-cloud/

HUAWEICLOUDPLATFORM

✓ Huawei Cloud is the chosen partner of Fasttrack IT Academy for the
deployment of SAP Business One on Cloud to our university and
collegiate partners
✓ Huawei Cloud now distills 30+ years of accumulated technology,
innovation, and expertise in the ICT infrastructure field to offer customers
everything as a service.
✓ By the end of 2019, Huawei Cloud had launched 200+cloud services
and 190+solutions
✓ News agencies, social media platforms, law enforcement, automobile
manufacturers, gene sequencing organizations, financial institutions, and a
long list of other industry customersare all benefiting in significantways
from Huawei Cloud.

CAPABILITIES AND USER EXPERIENCE: Key Features of Cloud
Computing
The characteristics of Cloud Computing express its significance in the current
business market. It has already been proven that Cloud Computing is a
model for enabling universal, convenient and on-
demand network access. MULTI-TENACITY:
resources are shared
LOCATION INDEPENDENCE: amongst a large pool of
AGILITY: users
resources can be accessed anywhere helps in rapid
and inexpensivere-
(except on limitations set
by provisioning of resources company's internal
control)

SCALABILITY: organizations have less
RELIABILITY: work in termsof resource
dynamic provisioning of data helps dependable
upgrades and management,
accessibility of in avoiding various bottleneck resources
handled by service
and computation scenarios
providers of cloud
EASE OF MAINTENANCE:
computing

INTRODUCTIONTOSAP
SAP(standsforSYSTEMS,APPLICATIONSAND
PRODUCTSindataprocessing )isa European
multinationalsoftwarecorporationfoundedin
1972, headquarteredinWalldorf,Baden -
Wurttemberg,Germany withregionalofficesin
180countries
Itis foundedbyfiveIBMengineers
namelyHassoPlattner,KlausTschira,
ClausWellenreuther,DietmarHopp
andHans-WernerHector

INTRODUCTION TO SAP
SAP is considered as one of the world’s largest business software

company:
✓ Commands 67% share of the Business Software Market
✓ 12 Million Users. 95,000 Installations in more than 130 countries
✓ 1,500 Partners. 25+ Industry Solutions. 60,000 employees
It is the recognized leader in providing collaborative business solutions for all

types of industries and for every major market globally

SomeofSAPusersinthePhilippinesand
worldwide:

SAPBUSINESSONE
SAPBusinessOneisan ERP(EnterpriseResourcePlanning)Solution .
Itisarrangedinto 15functionalmodules, automatingthemajorfunctions
inabusinessorganization.Thissystempridesitselfonhavingthe
followingcharacteristics:
INTEGRATED REALTIME FLEXIBLE EASYTOUSE

SAP BUSINESS ONE BENEFITS: ON PREMISE VS. CLOUD
✓ SAP Business One was formerly offered – On premise with our university and
collegiate partners
✓ SAP Business One now open their doors on the latest cloud computing
developments, thus offering SAP Business One on Cloud. The following are
the differences between SAP Business on Premise and SAP Business on Cloud:
Measures On Premise On Cloud
On premise installation
Deployment of SAP Business One Through the internet
Accounting Localized / Independent Branch Accounting

Limited (within the Remote access through
Accessibility premises of the the internet

installation)
Data Storage Hardware Cloud Server

able to:
• Describe the different types of cloud deployment

• Identify the key features of Cloud Computing

• Differentiateon premise and on cloud SAP
BusinessOne experience

able to:
• Define Enterprise Resource Planning(ERP).

• Enumerate the advantages of an ERP system
• Log-in to SAP BusinessOne

• Identify the parts of the user interfaceand
other basic navigation tools of the system
LESSON TWO: INTRODUCTION TO SAP BUSINESS ONE
WHAT IS ENTERPRISE RESOURCE PLANNING?
ü is business management software that allows an

organization to use a system of integrated
applications to manage the business
ü aims to serve as a backbone for your whole
business. ERP software integrates all facets of an

operation, including product planning, development,
manufacturing processes, sales and marketing
ü The leader in ERP market share, and the one

that invented the market to an extent, is the
German company SAP AG with its R/3 software. Other
big players include PeopleSoft Inc., Oracle Corp.,
Baan Co. NV and J.D.Edwards& Co.
ADVANTAGES AND CHALLENGES OF AN ERP SYSTEM

BASICNAVIGATION TO SAP BUSINESS ONE
1. Open any web browser (e.g. Google Chrome, Mozilla Firefox, Microsoft Edge,
etc.). For better navigation,you may opt to use Google Chrome. For
MacBook users, please install Google Chrome and use this browser
as a default in navigating SAP Business One
2. Input on the address bar of the web browser the URL provided by your
instructor.

3. Press ENTER.


4. You willbedirectedtothe SAPBusinessOnelog -inpage.

5. Select the company that will be provided by your instructor. (Note: You will
be using the company in the entire duration of the training. Don’t
forget the company nameprovided to avoid confusions in the next part of
the lessons)
6. Log-in using the User ID and Password as
provided, depending on the branch assigned to
you. (Note: Please do not forget your username
and password for you will be using these login
details for the entire semester. Resetting and
requesting login details will require certain
paper works/emails and you may not be able
to navigate the lesson for a particular

period of time. For your security, you will be required to change your
username and password in the next part of the lesson)

BASICNAVIGATIONTOSAPBUSINESSONE
– UserInterface:MenuandToolBars
MENUBAR:
displaysatthetopofthescreen.
Themenubarcontainsthe
Windowsstandardmenu(File,
Edit,Wwindow,Help)aswellas
TOOLBAR: genericSAPBusinessOne
displaysunderthemenubar.The functions.
toolbarisacollectionoficon
buttonsthatgrantyoueasyaccess
tocommonly-usedfunctions.The
functionsrepresentedbythe
buttonsarealsoavailableinthe
menubar.

BASICNAVIGATIONTOSAPBUSINESSONE
– UserInterface:ModulesMenu
MODULESMENU:
NavigationinSAPBusinessOneisdoneusingthe
ModulesMenu .Itarrangesthefunctionsofthe
individualapplicationsinatree
structure
It containsalistofallmoduleswiththeirrelated
options.Themenuoptionincludes:
• Arearrangedinthesameorderasthemenusinthe
MainMenu
• Cannotbemodified
• Maybeinactiveforunauthorized users
BASIC NAVIGATION TO SAP BUSINESS ONE – User and Password
Maintenance
The users of SAP Business One are defined in the User-Setup window.
To change the name of the user:

1. Go to the tool bar and click (My Personal Settings). User Set-up window
will appear.
2. Change the nameon the User Name field with your own name.
3. Personalize your password by clicking beside the Password field.
4. Input the old password, then input your personalize password on Password field
and Confirm field.

5. Click OK.
6. Click Update.

BASICNAVIGATIONTOSAPBUSINESSONE – BranchNameSetting
1. Go toAdministration>
2. BranchesSetupwindow
3. Update.
Setup > Financials >

Branches

will open.Look for
the branch
assigned to you
then change the
Branch Name
and Branch Name
(Foreign) with your

own name.
BASIC NAVIGATION TO SAP BUSINESS ONE – Basic Customization
To set how certain parameters are displayed in SAP Business

One on Cloud: 1. Go to Administration>System
Initialization>General Setting

2. On the Display tab, choose the following settings:
Language: English (United States)
Time Format: 12H
Date Format: MM/DD/YYYY
3. Click UPDATE to save the settings. Click OK to exit the window
*Note: Font Size and Font Style is predefinedon SAP Business One on Cloud and
cannot be changed.
If you want to increase the font size, directly increase zoom % of the
browser that you are using.

able to:
• Define Enterprise Resource Planning(ERP).

• Enumerate the advantages of an ERP system
• Log-in to SAP BusinessOne

• Identify the parts of the user interfaceand
other basic navigation tools of the system

able to:
• Enumerate the types of master data and

marketing documents in SBO.

• Create and handle marketing, production and
banking documents used in day-to-day
transactions.
LESSON THREE: MASTER DATA AND DOCUMENT HANDLING
MASTER DATA:
refers to the key information that describes
your customers, vendors, and leadsas well as
items that your company buys and sells

ü SAP Business One tracks business activities
usingdocumentssuch as purchase orders,
invoices, productionorders, sales orders,
and so on
ü Each of these documentsis constructed
from smaller reusable chunks of data
called master data
ü Creating documentsfrom master data increases
productivity, ensures data consistency,
and reduces errors

TYPES
OF MASTER DATA
AccountingInformation System (AIS)

MASTER
DATA: Searching the Master Data List
ASTERISK (*) SIGN: Mostsoftwaresystemshavelistsofdatathatareshared

• One can show all the andusedbyseveraloftheapplicationsthatmakeupthe
inventory items inside the master data list
system
by placing an asterisk (*) in the item number or description field
 Forexample,atypicalERPsystemasaminimumwill
• The same procedure applies for business partner master data,
haveaCustomerMaster,anItemMaster,andan
you can just type asterisk (*) Account
in the BP Code field.
Master
• However, you can do a wild card search by placing the asterisk (*)
 BothFinancialAccountingandPurchasinguse
before, afteror in the middle of the word
vendormasterdata that you wantto search.
.Generaldataanddatarelevant
The list would show all itemstobothdepartmentsisstoredinsharedmaster
that contains the particular string thatyou
used. recordstoavoidduplication

• You could
also find specific information by typing in the word or number
that you are looking for in the particular field
BUSINESS PARTNER MASTER DATA

Eachcustomer, vendor,or interestedpartyis
enteredinthesystemasamasterrecord. Usethe
BusinessPartnerMasterDatatorecordandretrieve
businesspartner(customers,vendors,andleads)
informationandschedulebusinesspartner activities.
Ittypicallyincludes:
 Companydetails,includingaddressesand
telephonenumbers
 Businesspartnercontactpersons,including
telephonenumbersandE-mailaddresses
 Logisticdetails
 Taxinformation
 Accountinginformation
 Detailsofpaymentterms

BUSINESSPARTNERMASTERDATA:HowtoCreate?
1. GotoModulesMenu>
BusinessPartners>Business
PartnersMasterData.
BusinessPartnerMasterData
windowwillopen

BUSINESSPARTNERMASTERDATA:HowtoCreate? 2. BusinessPartnerMasterData
window will open. Switch to
find mode by clicking the
(Add)in the tool bar
or simple press Ctrl +
3. On theBusinessPartnerMasterData
A in your keyboard.
header, input the following

information:
Code: V1000
BP Type (Dropdown list):
Vendor
Name: 1128 Appliance Center
Group: Appliance
(Note: If Business Partner
4. Youcaninputadditionalinformation
Groupis not available as
5. ClickAdd.

an option on the list,
click Define New.)
on the General tab, Contact

Persons, Addresses, Payment
Terms, etc.
ITEMMASTERDATA
The Item Master Data consists of the general area and seven tabs. Each tab
enables you to manage sales and purchase items, warehouse items, and
planning data for MRP and Production
SAP Business One, provides optimum support for your business processes

• In Sales,it helps you create orders, delivery notes, and outgoing invoices
because prices, sales units and gross profit calculate automatically
• Using the item data in the system, you can optimize stockholding. You have
complete control over stock quantities at all
times and can also analyze the financial aspects
of stockholding at the same time
• Use the general area to maintain general item information relevant for all
typesof items.
• The system allows you to control production based on the itemsthat are
used for productionand based on the finished product and any by-products
created.
ITEM MASTER DATA: How to Create?
1. Go to Modules Menu > Inventory > Item Master Data

2. Item Master Data window will open. Switch to find mode by clicking
the (Add) in the tool bar or simple press Ctrl + A in your
keyboard.
3. Input on the following information:
Item No: A1000
Description: Linens
Item Group: Consumables
Unit Price: 60
4. Go to Inventory Data Tab
5. Input the following information: Warehouse Code: 01
Warehouse Name: General Warehouse
6. Click Add.

able to:
• Enumerate the types of master data and

marketing documents in SBO.

• Create and handle marketing, production and
banking documents used in day-to-day
transactions.

able to:
• Enumerate the various documents used in

marketing, production and banking.
• Create documents used in daily operations.
LESSON FOUR: MARKETING DOCUMENTS: GENERAL STRUCTURE

All the documentsin purchasingand in sales share a similar structure.
thedocumentsfor sales and purchasingare also often called “Marketing
Documents”. Much of the data appearing in these tabs defaults from the
master data. The values can be changed whileworking in
the documents. These changes will affectthe document, but do
not change the master data records.
In general the document is divided into:

1. The UPPER part (header) with the general information,
2. The MIDDLE part with the information on different tab pages and the
item specific data (you can access more item specific data in the line details
by double-clicking a row),
3. The LOWER part (footer) with more general information.

Themiddlepartcontainsthreetabs:
1. TheCONTENTStabis whereallthe
specificinformationabouttheordered
itemsorservicesisentered,suchas
quantity,price,itemnumber,and
description
2. TheLOGISTICStabcontainsthe
detailsaboutwheretheitemsor
servicesaswellaspaymentsaretobe
sent.Shippingmethodisalsospecified
here.Mostofthedataispulledfrom
preconfiguredmastercompanydetails
andvendordata.
3. TheACCOUNTINGtabcontainsthe
relevantgeneralledger(G/L)account
informationforthepurchasepulled
fromthefinancialaccountingmaster
PROCUREMENTPROCESSOVERVIEW
PROCUREMENTMANAGEMENT
isacorefunctionalityoftheSAP®Business
Oneapplicationthatenablesyoutoautomate
andstandardizeyourcoreprocurement
activities
 providessupportforpurchasingplanning,
vendorselection,purchaseorder
management,andvendorinvoicepayment
 Anditletsyoudoalltheserapidly,withthe
necessaryintegrationacrossbusiness
functionsinaccountingandwarehouse
managementtodrivesuccess.

PROCUREMENT PROCESS OVERVIEW
With SAP® Business One, you gain a detailed

view of your vendors and support for
an integrated, centralizedvendor data repository so you can make more
effective purchasing decisions, identify opportunities for cost savings, and
better manage supplier relationships
You can manage and maintain supplier related activities with SAP® Business
One, including issuing purchase orders, updating inventory quantities, calculating the
landed cost value of imported items, delivering goods, and handling returns
and credits.

If you create an A/P invoice
without reference to the goods
receipt PO, it will also
increase the quantity in stock.
The goodsreturn reduces the
actual stock levels. The A/P
creditmemo reduces the actual
stock levels and also creates an
accounting transaction by applying
negative amounts to the
previously invoiced accounts.
ü When you enter a purchase
order in SAP Business One,
no value-based changes are
posted in the accounting
system. However, the order quantities are listed in inventory management
PURCHASINGDOCUMENTS
ü You can view the
HOWTOCREATEPURCHASEORDER?
PURCHASEORDER ordered quantities in
Thepurchaseorderisadocument various
usedtorequestitemsorservicesfromavendoratanagreeduponpricereports and
windows, such as the
Inventory Status report
and the Item Master
Data window. This
informationis important
for optimizing ordering
transactions and
stockholding
1. Go to Modules Menu >
Purchasing A/P > Purchase
Order. Purchase Order
window will open.

2. Inputthe following informationon the Purchase Orderheader: Vendor: V10000 (Acme
Associates)
Delivery Date: <date today>
3. Inputthe following informationon the Contents tab
Item/Service Type: Item
Item No: A00001
Quantity: 5
4. Add.
5. Click the Last Data Record button on the Tool bar
. Take note of the document number.
GROSSRECEIPTPO
You create this document whenyou receive goods from the vendor. When
you create a goods receipt PO, SAP Business One receives the goods

into the warehouse, updates the quantities, and creates an accounting journal
if you manage the perpetual inventory.
HOW TO CREATE A GOODS RECEIPT PO:

1. Go to Modules Menu > PurchasingA/P > Goods Receipt PO
2. Input the vendor on the purchase order that you are receiving. In this
case, V10000 (Acme Associates).
3. Click ‘CopyFrom’ on the lower right side corner of the Goods Receipt
PO window.
4. Choose Purchase Orders.
5. To accurately select the Purchase Order, refer to the Document number of
the previously created purchase order.
6. Click Choose.
7. Click Add on the Good Receipts PO window

ACCOUNTS PAYABLE INVOICE
TheA/P invoice is a request for payment. It also records the cost in the
profit and loss statement.You can create an A/P invoice from multiple
purchase orders and goods receipt POs. You cannot change it since it
is the legal accounting document that generates entries in the general ledger.
When you receive an A/P invoice, SAP Business One poststhe related accounts
for the vendor in the accounting system. If no delivery for a purchase
order precedes the A/P invoice, and if you are purchasingitemsmanaged in
the warehouse, the stocks are increased whenthe you post the invoice.

HOW TO CREATE ACCOUNTS PAYABLE INVOICE
Aside from the ‘CopyFrom’ function that we have used in the previous document,
we can also use the ‘Copyto’ function in linking the PurchasingDocuments.
1. Select the Goods Receipt PO window then click Last Data Record
on the tool bar.
2. The last added Goods Receipt PO will be shown. On the lower right
corner of the Goods Receipt PO window, click Copy to.
3. Select A/P Invoice. A/P invoice window will open (withall the contents copied
from Goods Receipt PO).
4. Click Add

OUTGOING PAYMENTS
After the A/P Invoice has been sent to the Vendor, it’s time to actually pay
the money owedfor the goods and/or services rendered. This is done
through the Banking Module. To go to the forms to process outgoing
payments, usingthe main menu, go to Banking > Outgoing Payments >
Outgoing Payments. Note that this is a different module than the previous three
documentsentirely.
How to Create Outgoing Payments:
1. Go to Modules Menu > Banking > Outgoing Payments > Outgoing
Payments.
2. Choose Vendor that you are goingpay. In this case, V10000 (Acme Associates).
3. On the ‘Selected column’, check the invoice to be paid.
4. Click Payment Means on the tool bar.

5. Select the Payment Means (there are 4 options – Check, Bank Transfer,
Credit Card, Cash), in this case, choose cash.
6. Choose G/L Account 160000 Petty Cash.
7. On the Total field, right click, select Copy Balance Due.
8. Click OK.
9. On the Outgoing Payments window, click Add.

LINKING PURCHASING
DOCUMENTS
SAP
Business
One
enables
you
to create
target documents directly from
base documents. For example,
you can create a Goods
Receipt directly from the
Purchase Order (and vice
versa). In that case, all the
data that you entered in the

sales order is automatically
copied to the delivery.
Linking documents is important,

as it establishes the connections
between documents (by extension,
the procurement process) to
form a paper trail. This trail
will then allowall concerned in
the organization to track the
progress of each givenstep. To
see the document trail of a
particular Purchasing Document,
right click on the document and
choose relationship map

How to View Relationship Map
1. Open a purchasingdocument. (Purchase Order, Goods Receipt PO, A/P
Invoice)
2. Click Last Data Record, or othertools in the tool bar (FirstData Record,
Previous Record, Next

Record)toviewthedocumentyouwanttoview.
3. Right clickonthepurchasingdocumentandchooseRelationshipMap.

able to:


able to:


LESSON FIVE: REVENUE CYCLE: Sales Process Overview
Thesales process in SAP Business One begins with SalesOrder. The sales order
affects the amount of stock committed to a customer and, therefore, the
available stock quantity
Thedelivery reduces the stockcommitted and the in-stock quantities.The delivery

affects the general ledger, if SAP Business One manages the perpetual
inventory. In this case, the delivery will reduce stock valuation and post a cost
of sale
The A/R invoice is created. It is the only mandatory document in the

sales process. It is possible to create an invoice without first creating a
delivery, a sales order, or a sales quotation. If the A/R invoice is
created without reference to the delivery, it will also reduce the quantity

in stock. It records the revenue and tax and updates the customers’
accounts with a new outstanding balance.
Incoming payments are the last step in the basicsales process, even though they
are a function in Banking. Posting an incoming payment receives the
payment from the customer.

LESSON FIVE: REVENUE CYCLE: Sales Process Overview

LEADSANDCUSTOMERS

Sales Order
The sales order is a commitment from a customer or lead to buy a

product or service. The document serves as a foundationfor planning
production or purchase orders.
Creating sales orders does not post value-related changes in the accounting
system. However, if the sales order is created for items, the ordered
quantities are listed in Inventory Management as reserved for the customer You
can view the ordered quantities in various reports, such as the Inventory Status
report, as well as other windows in SAP Business One.
This information is important for: Optimizing ordering transactions and stockholding
and ensuring that customer requirements are dealt with quickly and satisfactorily.
HOWTO CREATE SALES ORDER:

SALES DOCUMENTS
1. Go to Modules Menu > Sales A/R > Sales Order. Sales Orderwindow will
open.
2. Input the following informationon the Sales Orderheader:
Customer: C20000 (Norm Thompson)
Delivery Date: <date today>
3. Input the following informationon the
Contents tab
Item/Service Type: Item
Item No: A00001 Quantity: 3
4. Add.
5. Click the Last Data Record button on the Tool bar
. Take note of the document number.

Delivery
The Delivery is a legally binding document indicating that the shipment of

goods or the delivery of services has occurred. Without this document, goods
can be delivered only if an invoice has already been created.
When you create a delivery, the corresponding goods issue is also posted. The
goods leave the warehouse and the relevant stock changes are posted. When the stock is

SALES DOCUMENTS
changed, the values in the accounting system change as
well (only when you use perpetual inventory).0
HOW TO CREATE A DELIVERY DOCUMENT:
1. From the Sales Orderpreviously created, click ‘Copy to’ on the lower right portion of
the window.
2. Choose Delivery.
3. The Delivery document will pop up. Input the quantity delivered if there is
partial delivery.
4. Note that the base document reference is listed in the ‘Remarks’ field.
5. Click ‘Add’ button. Click ‘Yes’ when prompted that you can no longer change
the document once added.
6. Click Last Data Record.

A/RINVOICE
Theinvoiceisalegallybindingdocument
. Whenaninvoiceisreceived,thepostingismadetothe
related customer accounts in the accounting system. If a delivery did not
precede the invoice and you sell the warehouse items, stock quantities are also
updated accordingly when you issue the invoice.
If you create an invoice without reference to the delivery, the system

automatically posts changes to the stock. In other words, if a delivery already
exists for the transaction and you create an invoice without reference to this

SALES DOCUMENTS
delivery, errorscan occur in inventory management
because the delivery quantity is posted twice in
the system.
HOW TO CREATE AN A/R INVOICE:
1. On the Delivery document, click ‘Copy to’ on the lower right portion of the
window.
2. Choose A/R Invoice.
3. Contents of the Delivery document will copied to the A/R Invoice. Click
Accounting tab on the A/R Invoice window.
4. You can see here the Payment Means and Payment Method to see how
payment will be processed.
5. Add

SALES DOCUMENTS – Incoming Payments
Incoming payments are the last step in the basicsales process, even though they are a
function in Banking. Posting an incoming payment receives the payment from
the customer.
HOW TO CREATE INCOMING PAYMENTS:

1. Go to Modules Menu > Banking > Incoming Payments > Incoming Payments
2. Choose Customer in the code field. In this case, C20000 (Norm Thompson).
3. On the ‘Selected column’, check the invoice to be paid.
4. Click Payment Means on the tool bar.
5. Select the Payment Means (there are 4 options – Check, Bank Transfer, Credit
Card, Cash), in this case, choose cash.
6. On the Total field, right click, select Copy Balance Due.

7. Click OK.
8. Click ‘Add’ and click Yes when prompted with the system message.

LINKING PURCHASING
DOCUMENTS
SAP
Business
One
enables
you
to create
target documents directly from
base documents. For example, you
can create a Goods Receipt
directly from the Purchase Order
(and vice versa). In that case, all
the data that you entered in the

sales order is automatically copied
to the delivery.
Linking documents is important,

as it establishes the connections
between documents (by extension, the
procurement process) to form a
paper trail. This trail will then allow
all concerned in the organization
to track the progress of each given
step. To see the document trail of a
particular PurchasingDocument, right click
on the document and choose
relationship map
How to View Relationship Map

1. Open a sales document. (Sales Order, Delivery, A/R Invoice)
2. Click Last Data Record, or othertools in the tool bar (FirstData Record, Previous
Record, Next

Record)toviewthedocumentyouwanttoview.
3. RightclickonthepurchasingdocumentandchooseRelationshipMap.

able to:


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Accounting Information System

At the end of the lesson, the student will be

• Describe the different types of cloud

Accounting Information System (AIS)

✓ represents a newway to deploy computing technology to give users

Accounting Information System (AIS)

Accounting Information System (AIS)

Accounting Information System (AIS)

firewall; service providers

Accounting Information System (AIS)

Accounting Information System (AIS)

Accounting Information System (AIS)

Accounting Information System (AIS)

Accounting Information System (AIS)

Accounting Information System (AIS)

Accounting Information System (AIS)

SAP is considered as one of the world’s largest business software

It is the recognized leader in providing collaborative business solutions for all

Accounting Information System (AIS)

Accounting Information System (AIS)

INTEGRATED REALTIME FLEXIBLE EASYTOUSE

Accounting Information System (AIS)

Accounting Localized / Independent Branch Accounting

Accounting Information System (AIS)

At the end of the lesson, the student will be

• Describe the different types of cloud deployment

Accounting Information System (AIS)

Accounting Information System (AIS)

• Define Enterprise Resource Planning(ERP).

Accounting Information System (AIS)

WHAT IS ENTERPRISE RESOURCE PLANNING?

ü is business management software that allows an

Accounting Information System (AIS)

ü The leader in ERP market share, and the one

ADVANTAGES AND CHALLENGES OF AN ERP SYSTEM

Accounting Information System (AIS)

Accounting Information System (AIS)

Accounting Information System (AIS)

Accounting Information System (AIS)

Accounting Information System (AIS)

Accounting Information System (AIS)

Accounting Information System (AIS)

Accounting Information System (AIS)

To change the name of the user:

Accounting Information System (AIS)

Accounting Information System (AIS)

Setup > Financials >

Accounting Information System (AIS)

(Foreign) with your

To set how certain parameters are displayed in SAP Business

Accounting Information System (AIS)

Accounting Information System (AIS)

• Define Enterprise Resource Planning(ERP).

Accounting Information System (AIS)

Accounting Information System (AIS)

• Enumerate the types of master data and

Accounting Information System (AIS)

Accounting Information System (AIS)

Accounting Information System (AIS)

AccountingInformation System (AIS)

ASTERISK (*) SIGN: Mostsoftwaresystemshavelistsofdatathatareshared

AccountingInformation System (AIS)

AccountingInformation System (AIS)