7/8 Department of Education

National Capital Region

SCHOOLS DIVISION OFFICE
MARIKINA CITY

8 Technical Drafting
TLE – Information and Communication Technology

First Quarter-Module 2 Part 2

Inspect Hand Tools, Drawing Instruments, Equipment, and
Paraphernalia Received in Technical Drafting

Writer: Anna Lou B. Barcelona

Cover Illustrator: Christopher E. Mercado

City of Good Character

DISCIPLINE • GOOD TASTE • EXCELLENCE
 This module was designed and written with you in mind. It is here to help you
develop knowledge, skills, and attitudes in the performance of Technical Drafting tasks.
The scope of this module permits it to be used in many different learning situations. The
language used recognizes the diverse vocabulary level of students. The lessons are
arranged to follow the standard sequence of the course.

The module is divided into two lessons, namely:

● Lesson 1 – Maintain Hand tools, drawing instruments, equipment, and
paraphernalia.
● Lesson 2 – Inspect hand tools, drawing instruments, equipment, and
paraphernalia received in technical drafting
After going through this module, you are expected to:
1. follow the standard procedures in accomplishing forms
2. check the list of hand tools, drawing instruments, equipment, and
paraphernalia to be requested per job requirement
3. evaluate the condition of all the requested hand tools, drawing instruments,
equipment, and paraphernalia for proper operation and safety.

Read and understand each question carefully and encircle the letter of the correct
answer.
1. What form shows proof of receipt of goods or services?
a. delivery receipt form c. purchase order form
b. inventory form d. requisition slip form

2. Which form contains information about the name, number, purchase information,
and cost of goods and displays on a balance sheet?
a. delivery receipt form c. purchase order form
b. inventory form d. requisition slip form

3. Which department is in charge of unloading, unpacking of incoming materials,

check, identify goods received with descriptions on the purchase order?
a. accounting department c. receiving department
b. budget department d. sales department

4. What form contains information about items (name, number, sales, and purchase
information) that any business purchases for sales.
a. delivery receipt form c. purchase order form
b. inventory form d. requisition slip form

City of Good Character

DISCIPLINE • GOOD TASTE • EXCELLENCE
5. What form is a printed document on which a request is made?
a. delivery receipt form c. purchase order form
b. inventory form d. requisition slip form
6. What detailed list of a shipment of goods in the form of a receipt given by the
carrier to the person consigning the goods.
a. bill of lading c. bill of purchase
b. bill of gate d. bill of receipt
7. What is the three basic receiving procedure?
a. Inspect, identify and tag, analyze c. Inspect, identify and tag, log -in
b. Inspect, describe and tag d. Inspect, fill-up, tag
8. Who is a financial professional who is accountable for generating and issuing
invoices and credit memos?
a. accounting clerk c. inventory clerk
b. billing clerk d. requisition clerk
9. What do you call about the printed type of document with blank spaces for the
insertion of required or requested information?
a. account c. inventory
b. bill d. form
10. Which form is needed if you want to borrow tools and equipment?
a. borrower’s form c. purchase order form
b. inventory form d. requisition slip form

Lesson Inspect Hand Tools, Drawing

Instruments, Equipment, and
2 Paraphernalia Received in
Technical Drafting
Drafting tools improve the consistency and speed of the creation of standard
drawing elements that is why inspecting hand tools and paraphernalia before
receiving it is highly recommended. A proper inspection helps the early discovery of
problems, thus reduce delayed activities and eradicate uncompleted work.

What part is wrong in the picture? How will you maintain these tools?

This tools is
a/an_______________________________________.
I think it broke because
____________________________________.
I will maintain It by _______________________________________.
This Photo by Unknown Author is licensed under CC BY-NC

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This Photo by Unknown Author is licensed under CC BY-NC

This tools is a/an___________________________________________.

I think the problem is ________________________________________

I will maintain It by __________________________________________

After maintaining the tools, what are the next step you need to do to ensure the
operational readiness of the hand tools?

Write the missing vowels to form the correct word.

______ N S P _____ C T _____ N G and R _____ C ______ _______ V

_______ N G tools and equipment are two important jobs to assure the operational
readiness of hand tools, drawing instruments, and paraphernalia.

Notes to the Teacher

In this lesson, the learners are expected to follow the
standard procedures in accomplishing forms. They should be able
to check the list of hand tools, drawing instruments, equipment, and
paraphernalia to be requested per job requirement .The teacher
should be able to guide the students in evaluating the condition of
all the requested hand tools, drawing instruments and
paraphernalia for proper operation and safety.

Fill up the needed information in the sample delivery receipt form below. Used the
information given in the picture.

Name of Supplying company:______________________

Delivery Receipt:__________________________________

Suppliers address:________________________________

Date: ___________________________________________

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 NO. QUANTITY DESCRIPTION UNIT PRICE TOTAL PRICE

I hereby acknowledge receipt of the following in perfect condition as per the

set of conditions of our supply contract from the firm of __________________________
(Name of supplying company).

Inspecting and receiving tools and equipment are two important jobs to assure
the operational readiness of hand tools, drawing instruments, and paraphernalia.
Safety inspections are required to maintain your workplace according to standards
established by the Occupational Safety and Health Administration. Among the items
requiring inspection are the hand tools, drawing instruments, and paraphernalia
used by the draftsmen and students.

A. PROCEDURES IN RECEIVING AND STORING TOOLS AND

MATERIALS
The Receiving Departments function is to unload and unpack incoming
materials; check quantities received against the shippers packing list; identify goods
received with descriptions on the purchase order; prepare a receiving report; notify
the purchasing department of descriptions discovered; arrange for inspection when
necessary; notify the purchasing department of any damage in transit, and rout
accepted materials to the appropriate manufacturer’s location.

Receiving procedure
There is three basic receiving procedure; first, inspect all incoming goods, second
mark them with tags, and last but not the least record them as having been received.

1. Inspect Incoming Goods

-The receiving staff needs to do the following:
a.) Upon receiving the delivery receipt, match the received items to the description
stated on the accompanying bill of lading, as well as the description on the related
purchase order. Major discrepancies can lead to rejection of the delivered goods.
Note: bill of lading is a detailed list of a shipment of goods in the form of a receipt
given by the carrier to the person consigning the goods.
(Oxford dictionary)
b.) If there is no authorizing purchase order and the purchasing manager does
not issue a waiver, reject the delivered goods.
c.) To inspect each delivery use a preprinted receiving checklist. Items likely
requiring review are the quantity received, comparison to a quality threshold,
and the date and time of receipt. Take note of any variances on the checklist.
Place an initial on the checklist when the review is complete.

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 d.) Sign a photocopy of the bill of lading to indicate that the delivery has been
inspected and is accepted.
2. Identify and Tag All Received Inventory
The receiving staff needs to identify each item in delivery and ensure that it
is properly labeled with a barcoded tag that includes the item number,
quantity, and unit of measure. If there is some uncertainty regarding which
item number to use, consult with the senior warehouse staff or purchasing
department.

3. Log in Received Items

-The receiving staff needs to:

a.) Update the receiving log with the date and time of receipt of each delivery,
as well as the name of the shipper, supplier, purchase order number, and
description of goods received.
b.) Send a copy of the signed bill of lading to the billing clerk in the accounting
department.

Note: A billing clerk is a financial professional who is accountable for

generating and issuing invoices and credit memos.

c.) File the master copy of the billing of lading by date in the warehouse filing
area.
The receiving department keeps one copy and sends another copy to the
purchasing department as notice of the arrival of the materials.

All other copies go to the inspection department and are distributed when
an inspection is completed. After inspection, one copy of the receiving report, with
the inspection result is sent to the accounting department, where it is matched
with the purchase order and the vendors invoice and the paid. Other copies go to
various departments such as materials and production planning. One copy
accompanies the materials so that the storekeeper knows the quantity and the
kind of materials received.

B. CHECK THE LIST OF HAND TOOLS, DRAWING INSTRUMENTS, EQUIPMENT

AND PARAPHERNALIA
INVENTORY
Inventory a complete list of items/stock of physical goods that contain an
economic value, and are held in various forms by an organization in its custody
awaiting packing, processing, transformation, use, or sale in a future point of time.

B. VARIOUS FORMS
The form is a printed type of document with blank spaces for the insertion of
required or requested information. Accurate entry in different forms used in drafting
works is essentially important to purchase a right, accurate, and a complete number
of drawing materials, tools, and instruments needed in a specific drafting job.

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 Here are sample various forms used in drafting works:
1. Requisition slip form
This is an official paper in the form of a printed document on which a request
is made.
Sample Requisition slip form:
Name:

Project:
Classification:
Purpose:

No. Quantity Unit Description Unit Price Total Price

_____________ _______________ ________________ ________________

Requisitioner Teacher Department Head Principal
2. Purchase Requisition slip form
A document used when an employee needs to make a purchase or an order
request on behalf of their company.
For standard materials, little information other than the stock number may be
needed and for other purchases requests, it may be necessary to give particular
descriptions, blueprints, catalog numbers, weights, standards, brand names, exact
quantities to order, and suggested prices. One copy remains with the originating
employee, and the original is sent to the purchasing department for the execution of
the request.
Sample Purchase Requisition slip form:

Purchasing Department

Deliver to: ___________________________ Date required:________________

Dept No. ______________

Acct No. ______________

Suggested Supplier ______________________________________________________

Qty Item No. Description Unit Price Amount

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 Budget Control

Allowance for period _____ Balance Available ________ Ordered by ___________

Amt This Purchase ______ Approved by __________

Remaining Balance ______

3. Delivery Receipt Form

A form that shows proof of receipt of goods or services.

The receiver acknowledges receiving a consignment of goods from a supplier.
The buyer signs it before it is returned to the seller. This officially takes care of
uncertainties on the part of the supplier who gets to know the safe and exact arrival
time of goods to their designated destination.

Sample Delivery Receipt form

Name of Supplying Company:
Delivery Receipt:
Supplier’s Address:
Date:
NO. QUANTITY DESCRIPTION UNIT PRICE TOTAL PRICE

I hereby acknowledge receipt of the following in perfect condition as per the set of
conditions of our supply contract from the firm of __________________________ ( Name of
supplying company.)

Order no.

Quantity Description Remarks

Invoice No.: ______________________ Date Actually

Received:______________

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4. Inventory Form

The Inventory form contains information about items (name, number, sales
and purchase information, and cost of goods sold account information) that any
business purchases for sale, tracks in inventory, and displays on a balance sheet.

Sample Inventory Form of Drawing Tools and Instruments

Name:
Year & Section:
School/Department:
Laboratory/Shop:
Purpose

Tools/Instruments Qty No. of No. of not No. of No. of No. of

usable usable condemnable Borrowed Missing
but
repairable

_____________ _______________ ________________ ________________

Requisitioner Teacher Department Head Principal
5. Borrower’s Slip Form

This is a form showing that you are borrowing something. It can be used in
borrowing equipment in a laboratory or other offices.
Sample Borrower’s Slip
Name of Borrower: __________________________ Date: __________________

Description Quantity Remarks

________________________________ Noted by:

Signature of Borrower
Date Returned: ___________________ ________________________
Personnel In-Charge

C. EVALUATE THE CONDITION OF ALL REQUESTED HAND TOOLS, DRAWING

INSTRUMENTS, EQUIPMENT AND PARAPHERNALIA FOR PROPER OPERATION
AND SAFETY
For proper operation and safety, we need to evaluate the condition of all
requested hand tools, drawing instruments, and paraphernalia. Many injuries are
happening while using hand tools on the job. Many of these injuries occur from
improper use, but some injuries involve a tool that was broken or in need of repair.
What tool is being used will decide what needs to be inspected on it.

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 In evaluating the condition of all requested hand tool, drawing instruments you
need to:

a.) Always wear eye protection

b.) Use proper clothing such as aprons and avoid wearing loose clothing in
inspecting the tools.

c.) Wear the right safety equipment for the job

d.) Follow the correct procedure in inspecting every tool

e.) Handle sharp-edged and pointed tools with care

f.) If anything breaks or malfunctions- write a report about it and do not allow
it to be used until it was not yet fixed.

g.) Store the tools properly after inspecting them.

Fill up the official paper for borrowing tools and instruments below. (10 points)

BORROWER’S SLIP

Name of Borrower:___________________________ Date: ___________________________

Description Quantity Remarks

Good Bad

Signature of Borrower:______________________ Noted by: ___________________

________________________ _____________________________
Date returned: Personnel-in-charge

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Fill up the circle with the need needed information.

____________
____________
____________
______

____________
____________ ____________
____________ ____________
______ ____________
______

Things to do in evaluating
hand tools and drawing
instruments

____________ ____________
____________ ____________
____________ ____________
______ ______

____________
____________
____________
______

Read and understand the direction below.

Online Learners: Using your Facebook messenger, interview a draftsman,
Illustrator teacher, or senior high school student in illustration about the procedures
in receiving and storing drafting tools and materials.
___________________________________________________________________________
__________________________________________________________________________________

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DISCIPLINE • GOOD TASTE • EXCELLENCE
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
_________________________________
Offline Learners: Fill up the form below:
Sample Inventory Form of Drawing Tools and Instruments

Name:
Year & Section:
School/Department:
Laboratory/Shop:
Purpose:

Tools/Instru- Qty No. of No. of not No. of No. of No. of

ments usable usable but condemnable Borrowed Missing
repairable

_____________ _______________ ________________ ________________

Requisitioner Teacher Department Head Principal

Read and understand each question carefully and encircle the LETTER of the
correct answer.

1. What detailed list of a shipment of goods in the form of a receipt given by the
carrier to the person consigning the goods.
a. bill of lading c. bill of purchase
b. bill of gate d. bill of receipt

2. What is the three basic receiving procedure?

a. Inspect, identify and tag, analyze c. Inspect, identify and tag, log -in
b. Inspect, describe and tag d. Inspect, fill-up, tag

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City of Good Character
DISCIPLINE • GOOD TASTE • EXCELLENCE
3. Who is a financial professional who is accountable for generating and issuing
Invoices and credit memos?
a. accounting clerk c. inventory clerk
b. billing clerk d. requisition clerk
4. What do you call about the printed type of document with blank spaces for the
insertion of required or requested information?
a. account c. inventory
b. bill d. form
5. Which form is needed if you want to borrow tools and equipment?
a. borrower’s form c. purchase order form
b. inventory form d. requisition slip form
6. What form shows proof of receipt of goods or services?
a. delivery receipt form c. purchase order form
b. inventory form d. requisition slip form
7. Which form contains information about the name, number, purchase
information, and cost of goods and displays on a balance sheet?
a. delivery receipt form c. purchase order form
b. inventory form d. requisition slip form
8. Which department is in charge of unloading, unpacking of incoming materials,
check, identify goods received with descriptions on the purchase order?
a. accounting department c. receiving department
b. budget department d. sales department
9. What form contains information about items (name, number, sales, and
purchase information) that any business purchases for sales?
a. delivery receipt form c. purchase order form
b. inventory form d. requisition slip form
10. What form is a printed document on which a request is made?
a. delivery receipt form c. purchase order form
b. inventory form d. requisition slip form

Text Twist

A. Under column A are disarranged words or words of different forms used

in drafting when requesting, receiving, and inspecting needed materials,
tools, and instruments. Arrange it to form the correct word or words.

Column A Column B
1. ROIFYVT MNOENF 1.
___________________________________

2. RLVCDPYT EEEEIIR 2.
________________________________

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 3. PRESO ROBRWIL 3.
________________________________
4. SODEAR CUPREAH 4.
___________________________________

5. FITIMEON SIRUROQ 5.
________________________________

B. Direction: Describe briefly at least two (2) of your correct answers.

(10 points)

1. _____________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________.

2. _____________________________________________________________
________________________________________________________________
________________________________________________________________
_______________________________________________________________.

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DISCIPLINE • GOOD TASTE • EXCELLENCE
Book
Leonora D. Basbas Ph.D., Ernesto B. Callo, Ed.D, Ma.Luz R. Lebrudo, M.A (2007).
Learning and Living in the 21st Century (1st ed.). Rex Bookstore Inc.
Dr. Cristina A. Villanueva, Julia Garcia-Cruz, Dr. Luz Villanueva-Rojo ( 2003 ).
Effective Technology and Home Economics ( 2nd ed. ) Adriana Publishing Co., Inc.

Department of Education Competency-based Learning Materials. Drafting

Technology

Online Sources
Accounting tools retrieved from
https://www.accountingtools.com/articles/2017/5/16/receiving-procedure
Receiving tool Slideshare retrieved from
https://www.slideshare.net/SunilKumar148/receiving-34796577
Requisition slip form meaning retrieved from
https://www.google.com/search?q=requisition++slip+form+meaning&source=lmns
&bih=619&biw=1225&hl=en&ved=2ahUKEwic8MjOlrTqAhXXx4sBHe6MBF4Q_AUo
AHoECAEQAA
Safety talk ideas Administrator/ Owner: Jeremy Stiehl retrieved from
https://www.safetytalkideas.com/contact-us/

Safety Procedures in Using Hand Tools and Equipment by Faith De-Laon retrieved
from http://ndcdela-on.blogspot.com/2017/01/safety-procedures-in-using-hand-
tools.html
https://www.topaccountingdegrees.org/faq/what-is-a-billing-
clerk/#:~:text=A%20billing%20clerk%20is%20a,the%20Bureau%20of%20Labor%20
Statistics.)
This Photo by Unknown Author is licensed under CC BY-NC

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 Development Team of the Module

Writer: Anna Lou B. Barcelona (CIS-SL)

Editors:
Belinda Ll. Ulep (SRNHS)
Uriel B. Teodoro (School Head, SNNHS)

Internal Reviewer: Joseph T. Santos (EPS- EPP/TLE)

External Reviewers: PNU Validators
Layout Artist: Maricel M. Fajardo (FHS)

Management Team:
Sheryll T. Gayola
Assistant Schools Division Superintendent
OIC, Office of the Schools Division Superintendent

Elisa O. Cerveza
Chief, Curriculum Implementation Division
OIC, Office of the Assistant Schools Division Superintendent

Joseph T. Santos
Education Program Supervisor-EPP/TLE

Ivy Coney A. Gamatero

EPS – Learning Resources Management and Development System

For inquiries or feedback, please write or call:

Schools Division Office- Marikina City

Email Address: sdo.marikina@deped.gov.ph

191 Shoe Ave., Sta. Elena, Marikina City, 1800, Philippines

Telefax: (02) 682-2472 / 682-3989

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