Polytechnic University of the Philippines

College of Engineering
Computer Engineering Department

CMPE 30121
Introduction to Hardware Description Language (HDL)
Concept Paper

Submitted by:
Andallo, Marc Chris C. – 3-1
Angulo, Michaela Louise S. – 3-1
Blancas, Laidez D. – 3-6
Buenaventura, Celine Joie V. – 3-1
Esteban, Ayesha Ashlyn V. – 3-1
Hagos, Philip – 3-1
Maano, Audrey Camille M. – 3-1
Sinang, John Augustine R. – 3-1

Submitted to:

Dr. Arvin R. De La Cruz

Professor

October 27, 2020

 E-Log-inator: The Automated Log Book System with the use of Radio-Frequency
Identification (RFID) for Computer Engineering Laboratory in PUP Manila

Introduction
As we welcome the new decade, the birth of the nightmare that made a huge impact in our
country haunted us. It was January 30, 2020, the exact date where COVID 19 finally conquered the
Philippines' immune system. Followed by March 7, 2020 as the first local transmission was reported. No
one was able to predict that an infection through an individual would cost us for almost a year of
lockdown. Now that we embraced the new normal that the COVID 19 outbreak taught us, many unique
ways emerged that made an impact to us individuals and created a mark in our country’s history. This
new normal aims to lessen the contact within humans in order to prevent the spread of infection. It is
indeed difficult to adjust not only in our mode of learning but also making it a habit for us to lessen the
contacts from the people around us. For sure, this new normal will be the new story of what lies ahead of
our country and even if COVID-19 will be eradicated, this would be the new normal of our living.

One of the new normal that made an appearance this year is the logbook that most of the
establishments implemented nowadays. The purpose of the logbook is in order to identify those people
who enter certain areas. This will be helpful for contact tracing whenever there is a person who was
infected by COVID 19 and was able to go into that place. Most of the logbooks that are implemented
today still needs to write your name, address and even your contact number which will be helpful for
contact tracing. However, one of the main concerns is the process in filling up the logbook, where you
still need to write the information needed. In case you don’t have a pen for you to write, there is an
available our there for sure. But this would expose you to the virus because the pen was for public use;
many people already used the pen not just a while ago or maybe even yesterday or the other day. More so,
it is also time-consuming for you to write and fill up most especially for those with poor eyesight, the
elderly and the person with disability. It would be difficult for them to read the needed information and
write their answers.

Thus, this project aims to contribute to the new normal that our country is embracing nowadays.
Furthermore, it sought to focus on the concern of answering the logbook and gathering the data needed
that could help in contract tracing. Instead of borrowing a pen or bringing your own pen for you to write
all of the information needed, this would be done in just one tap away. Through a Radio-Frequency
Identification (RFID) that will be given to the users or people as they register, this will serve as their
“quarantine pass” in order for them to enter the establishment. Meanwhile, the information gathered
would be placed in a digital logbook where the security guards and administration can be able to review
and check the list of persons who scanned their RFID and entered the building. The digital logbook will
be an Excel file where it will be automatically updated once new information was gathered via scanning
RFID. Through this project, it would be easy for the administration to gather the information for contact
tracing and this would not take more time in answering the normal logbook. This can be the new way of
having a logbook that is indeed helpful and needed during this pandemic where the paper and pen will
finally be replaced by technology.

Need for this Study

As of October 27, 2020, a total of 373,144 COVID-19 cases were reported while 37,489 are still
active cases here in the Philippines. One of our main goals nowadays is to flatten the curve of positive
cases and stop the virus from spreading continuously within and among the community. It is believed that
prevention is better than cure, thus, whenever there is a new positive patient, contact tracing is needed in
order to lessen the spread of the disease. This project would greatly help in the field of new way of
logging-in and contact tracing most specifically in the CpE Laboratory Room. If online classes will be
lifted and face-to-face classes will resume, CpE Department will also embrace the new normal. Knowing
that there is CpE Laboratory room, where students mostly visit in order to borrow equipment and devices
that can aid them in studying, this could help to monitor the students or professors who are entering these
rooms. More so, this could also contribute in the prevention of the disease because of the new way of
logging in before entering such rooms around the CpE Department and having a digitalized logbook that
could be useful for tracking down not only COVID-19 positive patients but also Person Under
Investigation.

Objectives
This project seeks to achieve its general objective of creating a new way of logbook with the use
of RFID that is also for contact tracing by focusing on the following objectives:
1. To create a new preventive measure in order to impede the spreading of COVID-19 through
focusing on contact tracing.
2. To determine the influence of using RFID and Scanner as the mode of logging in specifically in
the CpE Laboratory.
3. To identify the impact of utilizing RFID and Scanner and digitalized logbook as instrument for
contact tracing.
4. To assess the effectiveness of having RFID and Scanner and digitalized logbook for contact
tracing.
 5. To create a project that could serve as a head start to a new way of logging-in that will be useful
not only for contact tracing but also for other purposes such as identifying the number of students
visiting various places not only CpE Laboratory, but also different rooms in CpE Department as
well as new way of having attendance inside the classroom.

Research Questions
This project sought to give a new solution for logging-in whenever entering establishments and for
contact tracing that is essential in our situation nowadays by focusing on the following questions:
1. What are the advantages and disadvantages of RFID and Scanner when used as instruments in
logging-in specifically in Cpe Laboratory?
2. How do RFID Scanner and digitalized logbook affects and helps the contact tracing for COVID-
19 positive patients or Person Under Investigation?

Methodology
a. RFID Scanner
● The proponents of this project will create a hardware that contains the installed software
about the scanning of RFID of the students. The proponents will purchase the RFID and the
respondents of the study will be given their own RFID to test and evaluate the project. The
software will be created through VHDL software specifically ModelSim which will be
utilized in this subject. More so, the proponents are looking forward to the materials that will
be used as well as the way on how they will program the code for the RFID.
b. Digitalized Logbook
● Once the RFID will be scanned, the data gathered will be saved in an Excel File. This
will serve as the digitalized logbook and it can only be accessed by the admin,
likewise the professors, guards or person-in-charge to supervise the CpE Laboratory.

Scope and Limitation

This study aims to give access and own RFID only for the students from BS CpE 3-1 who will
test and evaluate the E-Log-inator and a selected professor will serve as the administration that will also
check the digitalized logbook. Moreover, the scanner will be available only for the CpE Laboratory and
not in different rooms in the CpE Department.
Materials Needed
The materials listed below are the estimated materials only of the proponents of this
project and further changes might be imposed if needed to do so.

Component Quantity Price (Peso)

Arduino Uno Board 1 piece 999.00
RFID MFRC522 Module 1 piece 110.00
SD Card Module 1 piece 97.75
RTC Module 1 piece 125.00
LCD Display with i2C LCD 1 piece 134.75
Module
RFID Tags 1 set (10 pieces) 178.00
1644.75

Circuit Diagram
 Projected Output

References
https://www.researchgate.net/publication/336150591_How_to_write_a_concept_paper_with_practical_sa
mple_by_Dr_Lango
https://www.facebook.com/OfficialDOHgov/posts/3792984554046102
https://www.who.int/philippines/emergencies/covid-19-in-the-philippines#:~:text=On%2030%20January
%202020%2C%20the,of%20COVID%2D19%20was%20confirmed.
https://electronichex.blogspot.com/2020/08/how-to-make-rfid-excel-attendance.html
https://www.youtube.com/watch?v=fwXZ6Sjcy_Q
https://create.arduino.cc/projecthub/team_chkr/rfid-based-smart-attendance-system-46b045?
ref=similar&ref_id=151659&offset=1