DAAD Portal - Subsequent submission of attachments

Subsequent submission of attachments for applications or fundings

Requirements
You already submitted at least one application for personal funding through the portal.

Procedure

1. Please click on “Personal Funding” (a) and select “Application and Funding Overview” (b).

2. Select the application or funding to which you would like to add attachments by clicking on it. The selected
line will be shown with a light blue shade and will be marked with a preceded blue rectangle.

3. Then click on the arrow before “Options” under the “Navigation menu” on the left to open the selection
options.

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 DAAD Portal - Subsequent submission of attachments

4. Based on your selection of an application or a funding (see 2.) the portal will offer you the corresponding
option for submitting your document(s). You will be offered either the option “Submit document regarding
the application” or “Submit document regarding the funding”.

5. In the next step, a pop-up window will appear which allows you to upload your document.

Option 1: Submit document regarding the application – Select attachment type

If you want to “Submit a document regarding the application”, you will have to select an “attachment type”
first and click on “Browse” or “Select” to select your document. Additionally, you need to type in a self-
explanatory document name.

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 DAAD Portal - Subsequent submission of attachments

Option 2: Submit document regarding the funding

In case you select “Submit document regarding the funding” the option “attachment type” will not appear.
After selecting the pdf-file please enter a name for the attachment only.

Option 3: “Notice” – Activate the checkbox

Regarding some funding programmes, a pop-up window will appear. Please confirm that you read and
understood the notification concerning the additional submission of documents by ticking the checkbox (a).
Then continue by clicking on “Browse” or “Select” in the pop-up window to select the document on your
computer you would like to upload (b). Then please provide a self-explanatory name for the attachment, so
that our administrators will be able to recognise it (c).

To ensure that we can process these attachments in our digital files, please upload them in PDF
format only. Current Office packages offer the function of saving files into PDF format directly.
Also, there are several free software which provide this function.
Please make sure that the PDF files you upload are NOT encrypted and do NOT have any
commenting restrictions on them. It is also advisable to check documents which you have already
received in PDF format.
These PDFs cannot be processed in our system, so we would have to ask for the document to be
resubmitted.

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 DAAD Portal - Subsequent submission of attachments

6. You will need to complete two further steps to send the attachment. Please click on “Add document” to add
the attachments to the list of attachments for subsequent submission.

7. You will receive a message to confirm this.

8. The added document will also be listed.

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 DAAD Portal - Subsequent submission of attachments

9. If you would like to add more attachments, repeat steps 5 and 6. A progress bar shows how many kilobytes
have been uploaded and if the maximum size of all added documents has been reached.

To submit the attachments, please click on “Send documents”.

If you did not activate the checkbox you will receive an error message:

Please activate the checkbox to be able to send the documents (see option 3 in step 5).

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 DAAD Portal - Subsequent submission of attachments

10. You will now receive a message confirming that your attachments have been sent successfully.

11. A few minutes later, you will receive an e-mail notification informing you that a new message is available at
the portal. This message in the portal will once again confirm the submission of your attachments.

12. The messaging area can be found in the “Application and Funding Overview”.

13. The messages are listed underneath the previously submitted applications/funding programme information.
Since most messages relate to specific applications/funding programmes, it is necessary to select the
application in question. The selected application will then be highlighted in blue.

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 DAAD Portal - Subsequent submission of attachments

14. To see the message, click on the arrow in front of it. The message once again confirms the submission
of the documents and provides each document separately as an attachment under “Attachments for
message”.

15. Additionally, you will receive a second message containing a summary of the subsequently submitted files.
Please open the message by clicking on the arrow in front of the subject and find the ”Summary of
additional documents submitted” under “Attachments for message”.

Please note that the second message won’t be provided if your application is already in the status
“Funding”!

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