Program Applies To All SMU Faculty PDF

HOT WORK
PROGRAM
Owner: Risk Management Document number: S-016
Revision No: 01 Date last revised: 08-3-2018
Table of Contents
1.0 Applicability....................................................................................................................................................2
2.0 Scope ..............................................................................................................................................................2
3.0 Definitions ......................................................................................................................................................2
4.0 Core Information and Requirements ...........................................................................................................3
5.0 Roles and Responsibilities ........................................................................................................................ 20
6.0 Goals, Objectives and Performance Measures ....................................................................................... 21
7.0 Training ........................................................................................................................................................ 22
8.0 Program Evaluation .................................................................................................................................... 22
9.0 Resources.................................................................................................................................................... 23
10.0 Associated Forms, Documents, and References ................................................................................ 23
11.0 Reviewed By ............................................................................................................................................ 24
12.0 Revision History ...................................................................................................................................... 24
13.0 Decision Record ...................................................................................................................................... 24
Please contact ORM EHS for any required changes to this Program.
Uncontrolled when printed
 Page 1 of 24
HOT WORK
PROGRAM
1.0 Applicability
This Program applies to all SMU faculty, staff, and service providers for SMU at all facilities owned and/or
operated by SMU.
2.0 Scope
This Program describes the guidelines for the safe operations of hot work, including welding, burning, and
cutting, as well as other potential ignition sources, both indoors and outdoors, in furtherance of SMU’s
accident prevention efforts, and to comply with regulations and SMU Programs.
When a department uses any gas, electric, grinding, or cutting equipment which produces flame, spark or
heat to join together or cut materials, special precautions must be taken to control the hazard that such an
operation may produce.
Examples at the University include construction activities, maintenance operations, and academic shops
and operations used for course work or research.
This Program conforms to SMU’s policies and EHS Management System standards and guidance
documents; and complies with regulatory requirements.
3.0 Definitions
The following terms are defined in order to allow a better understanding of this Program:
 Competent Person: means any person who is capable of identifying existing and predictable
hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to
employees, and who has authorization to take prompt corrective measures to eliminate them.
 Emergency Response Plan: A plan of action for the efficient deployment and coordination of
services, agencies and personnel to provide the earliest possible response to an emergency. The
plans may be as simple as “call 911”, or ensuring the SMU Emergency Response Center is ready for
activation. The level of Emergency response planning is relevant to the risk ranking of the job
undertaken.
 Job Safety Analysis (JSA): A job safety analysis (JSA) is a procedure which helps integrate
accepted safety and health principles and practices into a particular task or job operation. In a JSA,
each basic step of the job is to identify potential hazards and to recommend the safest way to do the
job.
 Brazing: Uses molten metal to join two pieces of metal. The metal added during the process has a
melting point lower than that of the work piece.
 Combustible Materials: Solid or liquid materials that are capable of burning or igniting.
 Cutting: Any process which produces sparks capable of igniting combustible or flammable materials
and transmits heat to the work material from a hot gas.
 Designated Hot Work Area: A permanent area that has been designated by EHS for the
performance of hot work operations such as welding, torching, grinding, cutting, etc. This may include
areas such as zone maintenance shops, art facilities, or laboratories and does not require a daily
permit to perform hot work.
 Flammable Compressed Gas: Gases that are under high pressure and can easily catch fire and
burn rapidly. They include acetylene, hydrogen, natural gas, and propane.
 Flammable Materials: Solid or liquid materials that are capable of igniting at a low temperature and
continue to burn.
 Page 2 of 24
HOT WORK
PROGRAM
 Hot Work: Temporary maintenance, renovation, or construction operations using gas– or electric–
powered equipment, which produces flames, sparks, or heat that is sufficient to start a fire or ignite
flammable/combustible materials. This includes operations such as cutting, welding, thermite welding,
brazing, soldering, grinding, thermal spraying, thawing pipe, installation of torch–applied roof systems
or any other similar operation.
 Hot Work Permit: A document that will be required when the task requires the use of a flame,
sufficient heat or sparks to generate or serve as a source of ignition. Permits are issued by the
responsible person at the facility under the Hot Work and Welding Management Procedures
permitting welding or other hot work to be done in locations referred to in Chapter 35 of the IFC 2014
edition or like codes in other states.
 Welding: A way of permanently joining metals together by applying heat to metal pieces, melting and
fusing them together to form a permanent bond. The most common forms of welding include: oxygen-
fuel gas, arc, gas tungsten and gas metal arc.
4.0 Core Information and Requirements
4.1 Permit to Work

As part of SMU’s Permit To Work Program, performing Hot Work operations requires significant
hazard controls to ensure all will remain safe during work. The workers must use the SMU Hot
Work Permit prior to commencing work. A Permit may be retrieved at from the Office of Risk
Management, the District Manager, the Project Manager, or online here EHS Form SF-016-1
The Permit(s) application is submitted by the person performing the work (PA) to the
Issuing Authority (IA/AA) or the permit to work authority (PTWA) for approval by end of
business 5 days preceding the expected work day. Approval for the permit will be
determined by SMU and the approved permit may be obtained at the Office of Risk
Management or the project supervisor the day the work is performed. Approval of the
permit must take place the day of the work being performed.
Performing Authority is responsible for preparing the area for safe work. Work will not commence
until all conditions listed on the permit are met. An existing Hot Work Permit can be extended for
two consecutive shifts, not to exceed 12 hours per shift if, at the beginning of each shift, both the
Issuing Authority and the Performing Authority confirm that conditions remain unchanged, permit
restrictions are met, and it is safe to do the work. They both must date and initial the permit in the
appropriate box on the Permit. Permits will be closed and recorded by the Issuing Authority and
forwarded to the Office of Risk Management upon permit closure.
4.2 Hazard Assessment

A form QF-001-1 Job Safety Analysis will be utilized on every hot work performed by SMU
employees. Workers must still complete Hot Work Permit SF-016-1, but may use their own JSA
program. If there is an existing template for the job task being performed, the existing JSA may
be reviewed and updated for relevancy to the current hazardous conditions and planning
required.
Refer to SMU EHS JSA Program Q-001 for more information. Obtain a work permit prior to
conducting hot work in areas involving equipment that has previously contained (or has a
potential to contain) hazardous materials such as explosive vapors, flammable or combustible
liquids, gases, or other hazardous materials.
The Performing Authority (PA) must initiate the Permit To Work process by completing
the General section of the Hot Work Permit.
 Page 3 of 24
HOT WORK
PROGRAM
The PA specifies the required restriction(s) by checking all applicable boxes in the Safety
Requirements and Checklist section of the permit.
The required restrictions for a Hot Work Permit include verifying that:
 Fire Extinguisher is available.

 An initial reading of the current atmospheric conditions must be noted on the Hot Work
Permit if the work is performed indoors, in a confined space, or near piping and
ventilation from buildings. Flammable vapor levels must be measured at or below 10% of
the LEL.
 Continuous air monitoring must be completed and documented every 30 minutes if
performing Hot Work within a Confined Space.
 Gas testing must be conducted as necessary to assure there is no accumulation of
hazardous vapors. The atmosphere must be tested either continuously or at a maximum
interval of every two hours as specified on the permit.
 If any level of LEL is detected, stop work, locate the source and take action to assure that
conditions will not exceed 10% of the LEL.
The requirements for an Open Flame Hot Work Permit include:
 A Fire Watch present

 Drains and vents within 50 feet of the proposed hot work must be covered with a material
suitable for preventing sparks from entering the drains and to prevent any potential
flammable gases coming out of drain or vent.
 As a minimum, a 20 lb ABC fire extinguisher must be immediately available.
 An initial reading of the current atmospheric conditions must be noted on the Hot Work
Permit if the work is performed indoors, in a confined space, or near piping and
ventilation from buildings. Flammable vapor levels must be measured at or below 10% of
the LEL.
 Continuous air monitoring must be completed and documented every 30 minutes if
 Gas testing must be conducted as necessary to assure there is no accumulation of
hazardous vapors. The atmosphere must be tested either continuously or at a maximum
interval of every two hours as specified on the permit.
 If any level of LEL is detected, stop work, locate the source and take action to assure that
conditions will not exceed 10% of the LEL.
The Issuing Authority may specify a fire watch for any hot work due to the nature of the
work.
The Performing Authority must assure the following. In addition, the Issuing Authority must verify
any other requirements or approval(s) deemed necessary to protect the workers and the facility,
such as:
 Lockout/tagout requirements, including blinds installed and/or lines disconnected as

necessary.
 Protection of the area beneath elevated work locations from hot metal sparks, slag, and
electrode stubs. Barricade the area or catch the slag in a wetted tarp or other suitable
material, as necessary. The same precautions must be observed with regard to cracks or
holes in walls, open doorways, and open or broken windows.
 Page 4 of 24
HOT WORK
PROGRAM
 Relocation of all movable combustible fire hazards, in the vicinity of the hot work, to a
safe location. All sources of combustible materials must be relocated at least 35 feet from
the work site. Where relocation is impracticable, protect combustibles with flameproof
covers or otherwise shield with guards or curtains.
 Protection of ventilation ducts and conveyor systems that might carry sparks to distant
combustibles.
 Use of fire-resistant shields or guards when welding or cutting near walls, partitions,
ceilings, or roofs of combustible materials.
 Measures to be taken to prevent ignition of combustibles on either side of a metal wall,
partition, ceiling, or roof, due to conduction or radiation. If combustibles are not relocated,
a fire watch must be stationed within sight of the combustibles.
4.3 Fire Watch

A fire watch is required for all cutting, grinding, and welding operations conducted outside a
designated hot work area.
Observing and monitoring inside and outside the workspace are the only duties of the fire watch.
The fire watch must remain and attend to the worksite of the hot work for at least 30 minutes
following the cutting or welding.
Fire extinguishing equipment must be available in the immediate vicinity of any hot work. This
equipment may consist of hand-portable or wheeled fire extinguishers, water hose lines, or other
appropriate equipment for the flammable/combustible material exposed.
Personnel performing hot work should be familiar with the location and should know facility
alarm/notification procedures in case of fire or other emergency.
More than one fire watch may be required, especially when slag may be thrown a long distance
(i.e. when working in overhead racks, or high elevations).
4.4 First Aid Equipment

First-aid equipment shall be available at all times. All injuries shall be reported as soon as
possible for medical attention.
 Page 5 of 24
HOT WORK
PROGRAM
Is a Hot Work Stop! Obtain a blank Hot

Permit Complete? Work Permit and begin
NO filling out appropriate
sections.
YES
Performing Authority (PA)

completes appropriate sections
of the Permit.
Is the Permit an This becomes a Non-Open

open flame hot Flame Permit
work? NO
YES
PA and Issuing Authority (IA) signs
IA reviews the permit the permit and work proceeds.
conditions and requirements
with the PA.
IA enters Permit into Permit
Log database.
PA prepares jobsite.
Are permit
conditions and Use Permit to ensure job site meets
requirements met? permit requirements.
NO
YES
PA and IA sign the permit IA enters Permit into Permit

and post at the job site. Log database.
Proceed with the job. When job is complete, IA Permit closed in Permit Log
closes out the permit and Log database.
files.
 Page 6 of 24
HOT WORK
PROGRAM
4.5 Authorizing Hot Work to Proceed

An authorized work permit is required prior to initiating hot work activities in all undesignated hot
work areas. Conduct all hot work in a designated hot work area when possible.
The Performing Authority assures all the required fire and safety equipment is in place and in
working condition before work begins.
The Performing Authority assures the Fire Watch has been trained and instructed to stop hot
work if conditions change that could endanger workers.
The Issuing Authority verifies the flammable gas tests have been completed and conducts a
final inspection to assure all permit conditions are satisfied and that the Person Conducting
Hot Work understands the restrictions and the permit has been completed.
The Issuing Authority reviews the permit and communicates all the conditions and restrictions to
others within the job boundaries. The Issuing Authority then signs in the approval section of the
permit.
The Performing Authority posts the permit at the job site.
The permit is valid for one shift, not to exceed 12 hours. The permit may be extended for
two consecutive shifts, (not to exceed 12 hours per shift).
4.6 Permit Extension

A permit may be extended to the next shift if:
 Conditions remain unchanged and it is safe to do the work

 The IA and the PA confirm that conditions are safe and the permit restrictions continue to be
met. Both must date and sign in the approval section of the permit; and
 The Qualified Gas Tester conducts flammable gas tests and records the date and time the
tests were taken, the tests results, and initials in the Gas Testing Plan and Results section of
the permit
 The Fire Watches for the extended shift are properly trained and the training is documented
(verbally or written, if needed).
 The permit must not be extended for more than two consecutive shifts
4.7 Indoor and Confined Space Hot Work

Before cutting and welding or other hot work indoors or within a confined space the Worksite
Supervisor will inspect, monitor and verify the following requirements have been met:
 If necessary, verify that the Confined Space Entry Permit is valid.

 All Hot Work operations will be adequately ventilated to prevent the accumulation of toxic
materials or possible oxygen deficiency. Mechanical ventilation shall be provided and should
not be less than 2000 cubic feet per minute per welder if performed in a Confined Space.
 Monitoring of spaces adjacent to the permit space in which the hot work is to be performed, if
they last contained a flammable liquid, vapor, gas, or have been inerted.
 All piping has been properly isolated and purged or inerted.
 Where possible, all combustibles, including any dry residues, in the vicinity of the hot work
will be removed to a safe place or, if they cannot be moved, such items will be covered by a
 Page 7 of 24
HOT WORK
PROGRAM
non-combustible blanket, flame-resistant tarpaulin, or other means to prevent ignition from

heat, sparks, and slag.
 In a permit space having last contained dry materials that create an explosive atmosphere
when dispersed in air, the Hot Work Permit will be issued only after the Entry Supervisor,
through personal inspection, has ensured that the following requirements are satisfied:
a) All loose dust has been removed from the permit space and all surfaces have been
thoroughly cleaned
b) The permit space has been isolated mechanically to prevent reintroduction of the dry
material
c) Adequate fire extinguishing equipment is available at the site.
 When cutting or welding operations must take place, only the torch or welding leads should
be taken into the confined space. All compressed gas cylinders and welding machines must
remain outside of the confined space.
 Cylinder valves shall be kept closed, depressurized and hoses removed from the confined
space area during lunch and other breaks. Lines must be disconnected at the end of shift.
When arc welding is suspended for any substantial period of time, electrodes should be
removed from holders, and the holders carefully placed so that accidental contact cannot
occur.
 The arc welding machine should be disconnected from its power source.
 After welding operations are completed, the welder should mark the hot metal, if necessary,
to warn others of the burn hazard.
 If hot work is to be done in or on a space that has contained a flammable liquid, vapor, or gas
or adjacent to such a space, both will be cleaned or inerted.
a) Care must be taken in using inerting gases since they will create oxygen deficient
atmospheres.
b) After cleaning or inerting, the Entry Supervisor will monitor for flammable vapors or gases
and oxygen deficiency prior to starting hot work at the beginning of each day, shift or
following a shutdown period. In addition periodic monitoring may be required.
c) If the concentration of flammable vapors exceeds 10 % of the LEL or the oxygen level
becomes deficient, hot work will be stopped until the source of the problem is located and
resolved or sufficient ventilation is provided to maintain acceptable entry conditions.
4.8 Personal Protective Equipment

Perform a hazard assessment for each welding application to identify the appropriate PPE for that
particular job.
Protective Clothing
Appropriate protective clothing required for any welding operation might vary with the size,
nature, and location of the work to be performed.
SMU employees exposed to the hazards created by welding, cutting, or brazing operations must
be protected by PPE. SMU will provide and ensure the use of FRC to protect workers from the
hazards of Hot Work.
Employees wearing FRC may be exposed to hazards relating to heat stress. Therefore, SMU will
provide light weight breathable fabrics and allow employees to drink cold liquids, such as water
and other electrolyte replenishing drinks provide by SMU when necessary.
 Page 8 of 24
HOT WORK
PROGRAM
SMU will establish work/rest cycles for welders, when performing Hot Work in excessive ambient
air heat, to ensure that employee exposure time to high heat is minimized and work rate is
decreased.
Respiratory Protection
Welding or cutting in permit spaces involving metals containing the potential of heated lead,
beryllium, cadmium, and mercury, including paint, will be performed using local ventilation or
proper respiratory protection.
Eye Protection
Use welder’s helmets or hand shields during all arc welding or arc cutting operations, excluding
submerged arc welding. Helpers or attendants must wear proper eye protection.
Wear goggles, safety glasses, or other suitable eye protection during all welding or oxygen
cutting operations.
Helmets or hand shields shall be used during all arc welding or arc cutting operations, excluding
submerged arc welding. Helpers or attendants shall be provided with proper eye protection.
Goggles or other suitable eye protection shall be used during all gas welding or oxygen cutting
operations. Spectacles without side shields, with suitable filter lenses are permitted for use during
gas welding operations on light work, for torch brazing or for inspection.
All operators and attendants of resistance welding or resistance brazing equipment shall use
transparent face shields or goggles, depending on the particular job, to protect their faces or
eyes, as required.
 Page 9 of 24
HOT WORK
PROGRAM
Specifications for protectors.

The following is a guide for the selection of the proper shade numbers, depending on the type of
cutting or welding:
Helmets and hand shields shall be made of a material which is an insulator for heat and
electricity. Helmets, shields and goggles shall be not readily flammable and shall be capable of
withstanding sterilization.
Helmets and hand shields shall be arranged to protect the face, neck and ears from direct radiant
energy from the arc.
Helmets shall be provided with filter plates and cover plates designed for easy removal.
All parts shall be constructed of a material which will not readily corrode or discolor the skin.
Goggles shall be ventilated to prevent fogging of the lenses as much as practicable.
All glass for lenses shall be tempered, substantially free from air bubbles, waves and other flaws.
Except when a lens is ground to provide proper optical correction for defective vision, the front
and rear surfaces of lenses and windows shall be smooth and parallel.
Lenses shall bear some permanent distinctive marking by which the source and shade may be
readily identified. Filter lenses must meet the test for transmission of radiant energy prescribed by
any of the consensus standards listed in 29 CFR 1910.133(b)(1).
Protection from arc welding rays.

Where the work permits, the welder should be enclosed in an individual booth painted with a
finish of low reflectivity such as zinc oxide (an important factor for absorbing ultraviolet radiations)
and lamp black, or shall be enclosed with noncombustible screens similarly painted. Booths and
screens shall permit circulation of air at floor level. Workers or other persons adjacent to the
welding areas shall be protected from the rays by noncombustible or flameproof screens or
shields or shall be required to wear appropriate goggles.
4.9 Electrical Shock Hazards and Safety Precautions

Electric shock from electrical welding and cutting equipment can result in death or severe burns.
Additionally, serious injury can occur if the welder falls as a result of the shock. This safety hazard
is associated with operations that use electricity to generate heat, such as arc and resistance
welding and cutting.
Employees shall use proper precautionary measures and recommended safe practices at all
times to avoid electrical shocks. Personnel using electrical welding and cutting equipment must
be trained on safe work practices and procedures before use of this equipment.
Some measures to prevent electrical shock include:
 Never use a bare hand or wet glove to change electrodes.

 Do not touch an energized electrode while you are in contact with the work circuit.
 Never stand on a wet or grounded surface when changing electrodes.
 Do not allow the electrode holder or electrode to come in contact with any other person or
any grounded object.
 Ground the frames of welding units.
 Page 10 of 24
HOT WORK
PROGRAM
 Insulate yourself from the work piece and ground using dry insulating mats or covers big
enough to prevent any physical contact with the work or ground, or wear properly
designed and approved rubber-soled boots in good condition.
 If utilizing long lengths of cable, suspend them overhead whenever possible.
 If run along the floor, be sure they do not create a tripping hazard, become damaged, or
tangled.
Additional safety precautions are required when welding is performed under any of the following
electrical hazardous conditions:
 In damp locations or while wearing wet clothing;

 On metal floors, gratings, scaffolds, or other metal structures;
 In cramped positions such as sitting, kneeling, or lying; and
 When there is a high risk of unavoidable or accidental contact with the work piece and
ground.
Where these conditions are present, use one of the following types of equipment presented in
order of preference:
 Semiautomatic DC constant voltage metal electrode (wire) welder;

 DC manual covered electrode (stick) welder; or
 AC welder with reduced open-circuit voltage.
4.10 Atmospheric Testing:

Real time determination of air contaminants in addition to flammability and oxygen is often
required for work permits performed indoors or within confined spaces.
Atmospheric testing is required for two distinct purposes:
1. Evaluation of the hazards of a work space

2. Verification that acceptable entry conditions exist within permit to work spaces
Employees performing Hot Work, who enter a permit to work Confined Space, shall be provided
an opportunity to observe pre-work or continuous (periodic) testing.
An initial reading of the current atmospheric conditions must be noted on the Hot Work
Permit if the work is performed indoors, in a confined space, or near piping and ventilation
from buildings.
Continuous air monitoring must be completed and documented every 30 minutes if

The Worksite Supervisor will reevaluate the permit to work space in the presence of any
authorized entrant who requests that the employer conduct such reevaluation because the
entrant has reason to believe that the evaluation of that space may not have been adequate.
Calibrate test instruments properly in accordance with manufacturer’s instructions. Test

instruments must be routinely calibrated at least monthly. Bump test and zero the instruments
each day prior to hot work operations. Maintain calibration records for each instrument.
 Page 11 of 24
HOT WORK
PROGRAM
4.10.1 Oxygen Level Testing

Conduct oxygen testing to confirm sufficient levels to allow the combustible gas meter to operate
correctly and to safeguard personnel health and safety:
 Maximum 21.5%
 Minimum 19.5%
4.10.2 Lower Explosive Limit Testing (LEL)

An initial reading of the current atmospheric conditions must be noted on the Hot Work Permit if
the work is performed indoors, in a confined space, or near piping and ventilation from buildings.
Before welding, test the work area for Lower Explosive Limit (LEL) of flammable and combustible
gases:
 For Hot Work, significant effort should be put forth to achieve 0% LEL whenever possible.
If zero (0 %) is not achievable, the Hot Work activity may proceed with special
precautions, including an evaluation to determine if respiratory protective equipment is
needed and that the proper type is utilized.
 Entry into a work environment/atmosphere with LEL present requires proper respiratory
protective equipment as follows:
a) Maximum 2% LEL─typically safe for entry without respiratory protection

b) 2%–8% LEL─ appropriate cartridge respirator or canister mask
c) 8%–10% LEL─ self-contained breathing apparatus (SCBA) or airline unit with escape
cylinder
d) Assure appropriate respiratory protection if toxic gases/vapors are present
e) Personnel shall not enter or be permitted to work in areas that contain atmospheres
above 10% of the LEL
Wash down, steam, purge, or ventilate, and then retest for 0%–2% LEL if calibrated
instrumentation indicates the presence of flammable gas or vapors.
Conduct periodic or continuous gas testing if conditions change during work, such as releasing
flammable gas or vapors. Heated metal temperatures resulting from flame, friction, or hot weather
may increase vapor release. Re-test after each break or if work is stopped more than 30 minutes.
4.11 Ventilation
Welding may produce fumes and gases that are hazardous to health. A number of potentially
hazardous materials are contained in fluxes, coatings, coverings, and filler metals that may be
released to the atmosphere during Hot Work.
Welders and helpers should review product labels and Safety Data Sheets (SDS) for information
concerning potential hazards and protective measures.
Mechanical ventilation should be used if wind dispersion and natural ventilation are not sufficient
to keep the amount of air contaminants within safe limits. If this is not practical, respiratory
protection equipment must be provided. Mechanical ventilation should always be provided when
welding or cutting is performed in:
 An area of less than 10,000 cubic feet per welder

 A room having a ceiling height of less than 16 feet
 Page 12 of 24
HOT WORK
PROGRAM
 Confined spaces
 An area where the welding space contains partitions or other structural barriers to the
extent that they significantly obstruct natural ventilation
Mechanical ventilation should generally be at the minimum rate of 2,000 cubic feet per minute per
welder, except where local exhaust hoods and booths (or respiratory protection equipment) are
provided.
In addition to fans or blowers, mechanical ventilation can be provided by portable local exhaust
hoods or fixed local exhaust booths. Portable exhaust hoods should be placed as near as
practical to the work being welded and should provide a minimum airflow velocity of 100 linear
feet per minute away from the welder. Exhaust booth design should include a top and at least two
sides that surround the welding or cutting operations and should also provide a minimum airflow
velocity of 100 linear feet per minute away from the welder.
When welding must be performed with welding screens on all sides, arrange the screens so that
ventilation is unrestricted. Install screens so that they are about 2 feet above the floor (unless the
work is to be performed at so low a level that the screen must stay closer to the floor to protect
nearby workers from glare, sparks, etc.).
4.12 Flammable and Combustible Materials

Protect flammable/combustible materials in close proximity to hot work from sparks, flame, or
heat.
Mixtures of fuel gases and air or oxygen may be explosive and shall be guarded against. No
device or attachment facilitating or permitting mixtures of air or oxygen with flammable gases
prior to consumption, except at the burner or in a standard torch, shall be allowed unless
approved for the purpose.
The site preparation shall comply with other applicable Programs (e.g. work permitting, control of
hazardous energy, toxic gas testing, etc.) and may include, but is not limited to, the following:
 De-energizing, locking, and tagging out all energy sources

 Disconnecting, blinding, depressurizing, plugging, purging, ventilating, flushing or otherwise
cleaning, as needed, to verify that no hazardous atmosphere will be introduced or created by
subsequent work
 Verifying that heat conduction and/or heat radiation cannot occur through walls, roofs, pipes,
etc. and ignite nearby flammable or combustible materials
 Verifying that all flammables and/or combustibles are removed to a distance of at least 35
feet away or are suitably covered or wetted
 Covering drains, expanded metal flooring, and holes or cracks in flooring or ground with fire-
resistant coverings where falling sparks or slag may be present
 Barricading and posting warning signs in areas directly below hot work where sparks and/or
slag may fall
 Obtaining and positioning appropriate firefighting equipment and protective gear
 Requesting a hot work permit
Where floors have been wetted down, personnel operating arc welding equipment shall be
protected from possible shock through the use of non-conductive floor mats, non-conductive
footwear, or other appropriate protective measures.
 Page 13 of 24
HOT WORK
PROGRAM
4.13 Cylinders and Containers

No one shall tamper with safety devices in cylinders or valves.
Cylinders shall be handled carefully. Rough handling, knocks, or falls are liable to damage the
cylinder, valve or safety devices and cause leakage.
Safety devices shall not be tampered with.
Fuel-gas shall never be used from cylinders through torches or other devices equipped with
shutoff valves without reducing the pressure through a suitable regulator attached to the cylinder
valve or manifold.
The cylinder valve shall always be opened slowly.
An acetylene cylinder valve shall not be opened more than one and one-half turns of the spindle,
and preferably no more than three-fourths of a turn.
Where a special wrench is required it shall be left in position on the stem of the valve while the
cylinder is in use so that the fuel-gas flow can be quickly turned off in case of emergency. In the
case of manifold or coupled cylinders at least one such wrench shall always be available for
immediate use.
The numbers and markings stamped into cylinders shall not be tampered with.
No person, other than the gas supplier, shall attempt to mix gases in a cylinder. No one, except
the owner of the cylinder or person authorized by him, shall refill a cylinder.
Unless connected to a manifold, oxygen from a cylinder shall not be used without first attaching
an oxygen regulator to the cylinder valve. Before connecting the regulator to the cylinder valve,
the valve shall be opened slightly for an instant and then closed. Always stand to one side of the
outlet when opening the cylinder valve.
A hammer or wrench shall not be used to open cylinder valves. If valves cannot be opened by
hand, the supplier shall be notified.
Cylinder valves shall not be tampered with nor should any attempt be made to repair them. If
trouble is experienced, the supplier should be sent a report promptly indicating the character of
the trouble and the cylinder's serial number. Supplier's instructions as to its disposition shall be
followed.
Complete removal of the stem from a diaphragm-type cylinder valve shall be avoided.
Fuel-gas cylinders shall be placed with valve end up whenever they are in use. Liquefied gases
shall be stored and shipped with the valve end up.
Before connecting a regulator to a cylinder valve, the valve shall be opened slightly and closed
immediately. The valve shall be opened while standing to one side of the outlet; never in front of
it. Never crack a fuel-gas cylinder valve near other welding work or near sparks, flame, or other
possible sources of ignition.
 Page 14 of 24
HOT WORK
PROGRAM
Before a regulator is removed from a cylinder valve, the cylinder valve shall be closed and the
gas released from the regulator.
Nothing shall be placed on top of an acetylene cylinder when in use which may damage the
safety device or interfere with the quick closing of the valve.
If cylinders are found to have leaky valves or fittings which cannot be stopped by closing of the
valve, the cylinders shall be taken outdoors away from sources of ignition and slowly emptied.
A warning should be placed near cylinders having leaking fuse plugs or other leaking safety
devices not to approach them with a lighted cigarette or other source of ignition. Such cylinders
should be plainly tagged; the supplier should be promptly notified and his instructions followed as
to their return.
Compressed gas cylinders shall be equipped with connections complying with the American
National Standard Compressed Gas Cylinder Valve Outlet and Inlet Connections, ANSI B57.1-
1965.
All cylinders with a water weight capacity of over 30 pounds shall be equipped with means of
connecting a valve protection cap or with a collar or recess to protect the valve.
4.14 Approvals and Markings

All portable cylinders used for the storage and shipment of compressed gases shall be
constructed and maintained in accordance with the regulations of the U.S. Department of
Transportation, 49 CFR Parts 171-179.
Compressed gas cylinders shall be legibly marked, for the purpose of identifying the gas content,
with either the chemical or the trade name of the gas. Such marking shall be by means of
stenciling, stamping, or labeling, and shall not be readily removable. Whenever practical, the
marking shall be located on the shoulder of the cylinder.
4.15 Storage
Cylinders shall be kept away from radiators and other sources of heat.
Cylinder valves shall be closed when work is finished.
Valves of empty cylinders shall be closed.
Cylinders shall be kept far enough away from the actual welding or cutting operation so that
sparks, hot slag, or flame will not reach them, or fire-resistant shields shall be provided.
Cylinders shall not be placed where they might become part of an electric circuit. Contacts with
third rails, trolley wires, etc., shall be avoided. Cylinders shall be kept away from radiators, piping
systems, layout tables, etc., that may be used for grounding electric circuits such as for arc
welding machines. Any practice such as the tapping of an electrode against a cylinder to strike an
arc shall be prohibited.
Inside of buildings, cylinders shall be stored in a well-protected, well-ventilated, dry location, at

least 20 feet from highly combustible materials such as oil or excelsior.
 Page 15 of 24
HOT WORK
PROGRAM
Cylinders should be stored in definitely assigned places away from elevators, stairs, or
gangways. Assigned storage spaces shall be located where cylinders will not be knocked over or
damaged by passing or falling objects, or subject to tampering by unauthorized persons.
Cylinders shall not be kept in unventilated enclosures such as lockers and cupboards.
Valve protection caps, where cylinder is designed to accept a cap, shall always be in place, hand-
tight, except when cylinders are in use or connected for use.
Inside a building, cylinders, except those in actual use or attached ready for use, shall be limited
to a total gas capacity of 2,000 cubic feet or 300 pounds of liquefied petroleum gas.
For storage in excess of 2,000 cubic feet total gas capacity of cylinders or 300 pounds of liquefied
petroleum gas, a separate room or shall be provided, or cylinders shall be kept outside or in a
special building. Special buildings, rooms or compartments shall have no open flame for heating
or lighting and shall be well ventilated. They may also be used for storage of calcium carbide in
quantities not to exceed 600 pounds, when contained in metal
Acetylene cylinders shall be stored valve end up.
Oxygen cylinders shall not be stored near highly combustible material, especially oil and grease;
or near reserve stocks of carbide and acetylene or other fuel-gas cylinders, or near any other
substance likely to cause or accelerate fire; or in an acetylene generator compartment.
Oxygen cylinders stored in outside generator houses shall be separated from the generator or
carbide storage rooms by a non-combustible partition having a fire-resistance rating of at least 1
hour. This partition shall be without openings and shall be gastight.
Oxygen cylinders in storage shall be separated from fuel-gas cylinders or combustible materials
(especially oil or grease), a minimum distance of 20 feet or by a non-combustible barrier at least 5
feet high having a fire-resistance rating of at least one-half hour.
Where a liquid oxygen system is to be used to supply gaseous oxygen for welding or cutting and
the system has a storage capacity of more than 13,000 cubic feet of oxygen measured at 14.7
psia and 70 deg. F connected in service or ready for service, or more than 25,000 cubic feet of
oxygen measured at 14.7 psia and 70 deg. F including unconnected reserves on hand at the site.
4.16 Manifolds And Hoses

Manifolds shall be approved either separately for each component part or as an assembled unit.
Fuel-gas cylinders connected to one manifold inside a building shall be limited to a total capacity
not exceeding 300 pounds of liquefied petroleum gas or 3,000 cubic feet of other fuel-gas. More
than one such manifold with connected cylinders may be located in the same room provided the
manifolds are at least 50 feet apart or separated by a non-combustible barrier at least 5 feet high
having a fire-resistance rating of at least one-half hour.
Fuel-gas cylinders connected to one manifold having an aggregate capacity exceeding 300
pounds of liquefied petroleum gas or 3,000 cubic feet of other fuel-gas shall be located outdoors,
or in a separate building or room.
High-pressure fuel-gas manifolds shall be provided with approved pressure regulating devices.
 Page 16 of 24
HOT WORK
PROGRAM
4.17 High-Pressure Oxygen Manifolds

Manifolds shall be approved either separately for each component part or as an assembled unit.
Oxygen manifolds shall be separated from fuel-gas cylinders or combustible materials (especially
oil or grease), a minimum distance of 20 feet or by a non-combustible barrier at least 5 feet high
having a fire-resistance rating of at least one-half hour.
Cylinders connected to one manifold shall be limited to a total gas capacity of 6,000 cubic feet.
More than one such manifold with connected cylinders may be located in the same room
provided the manifolds are at least 50 feet apart or separated by a non-combustible barrier at
least 5 feet high having a fire-resistance rating of at least one-half hour.
High-pressure oxygen manifolds shall be provided with approved pressure-regulating devices.
4.18 Low-Pressure Oxygen Manifolds

Manifolds shall be of substantial construction suitable for use with oxygen at a pressure of 250
psig. They shall have a minimum bursting pressure of 1,000 psig and shall be protected by a
safety relief device which will relieve at a maximum pressure of 500 psig. DOT-4L200 cylinders
have safety devices which relieve at a maximum pressure of 250 psig.
The assembled manifold including leads shall be tested and proven gas-tight at a pressure of 300
psig. The fluid used for testing oxygen manifolds shall be oil-free and not combustible.
4.19 Manifold Operating Procedures

Cylinder manifolds shall be installed under the supervision of someone familiar with the proper
practices with reference to their construction and use.
All manifolds and parts used in methods of manifolding shall be used only for the gas or gases for
which they are approved.
When acetylene cylinders are coupled, approved flash arresters shall be installed between each
cylinder and the coupler block. For outdoor use only, and when the number of cylinders coupled
does not exceed three, one flash arrester installed between the coupler block and regulator is
acceptable.
The aggregate capacity of fuel-gas cylinders connected to a portable manifold inside a building
shall not exceed 3,000 cubic feet of gas.
Acetylene and liquefied fuel-gas cylinders shall be manifolded in a vertical position.
The pressure in the gas cylinders connected to and discharged simultaneously through a
common manifold shall be approximately equal.
Shutoff valves shall not be installed in safety relief lines in such a manner that the safety relief
device can be rendered ineffective
Backflow of oxygen into the fuel-gas supply system shall be controlled by the passage of a flash
back valve into the fuel-gas supply system The three functions of the protective equipment may
be combined in one device or may be provided by separate devices. The protective equipment
shall be located in the main supply line, or at the head of each branch line, or at each location
 Page 17 of 24
HOT WORK
PROGRAM
where fuel-gas is withdrawn. Flash-back protection shall be provided by an approved device that
will prevent flame from passing into the fuel-gas system.
Back-pressure protection shall be provided by an approved pressure-relief device set at a

pressure not greater than the pressure rating of the backflow or the flashback protection device,
whichever is lower.
The pressure-relief device shall be located on the downstream side of the backflow and flashback
protection devices. The vent from the pressure-relief device shall be at least as large as the relief
device inlet and shall be installed without low points that may collect moisture. If low points are
unavoidable, drip pots with drains closed with screw plugs or caps shall be installed at the low
points. The vent terminus shall not endanger personnel or property through gas discharge; shall
be located away from ignition sources; and shall terminate in a hood or bend.
4.20 Hoses
Hose shall have a minimum bursting pressure of 1,000 psig.
Hose for oxy-fuel gas service shall comply with the Specification for Rubber Welding Hose, 1958,
Compressed Gas Association and Rubber Manufacturers Association.
When parallel lengths of oxygen and acetylene hose are taped together for convenience and to
prevent tangling, not more than 4 inches out of 12 inches shall be covered by tape.
Hose connections shall comply with the Standard Hose Connection Specifications, 1957,
Compressed Gas Association.
Hose connections shall be clamped or otherwise securely fastened in a manner that will
withstand, without leakage, twice the pressure to which they are normally subjected in service,
but in no case less than a pressure of 300 psi. Oil-free air or an oil-free inert gas shall be used
for the test.
Hose showing leaks, burns, worn places, or other defects rendering it unfit for service shall be
repaired or replaced.
4.21 Regulators
Pressure-reducing regulators shall be used only for the gas and pressures for which they are
intended. The regulator inlet connections shall comply with Regulator Connection Standards,
1958, Compressed Gas Association.
When regulators or parts of regulators, including gages, need repair, the work shall be performed
by skilled mechanics who have been properly instructed.
Gages on oxygen regulators shall be marked "USE NO OIL."
Union nuts and connections on regulators shall be inspected before use to detect faulty seats
which may cause leakage of gas when the regulators are attached to the cylinder valves.
4.22 Generators
All portable generators shall be of a type approved for portable use.
Portable generators shall not be used within 10 feet of combustible material other than the floor.
 Page 18 of 24
HOT WORK
PROGRAM
Portable generators shall not be used in rooms of total volume less than 35 times the total gas-
generating capacity per charge of all generators in the room. Generators shall not be used in
rooms having a ceiling height of less than 10 feet.
Portable generators shall be protected against freezing. The use of salt or other corrosive
chemical to prevent freezing is prohibited.
Portable generators shall be cleaned and recharged and the air mixture blown off outside
buildings.
When charged with carbide, portable generators shall not be moved by crane or derrick.
When not in use, portable generators shall not be stored in rooms in which open flames are used
unless the generators contain no carbide and have been thoroughly purged of acetylene.
Storage rooms shall be well ventilated.
When portable acetylene generators are to be transported and operated on vehicles, they shall
be securely anchored to the vehicles. If transported by truck, the motor shall be turned off during
charging, cleaning, and generating periods.
Portable generators shall be located at a safe distance from the welding position so that they will
not be exposed to sparks, slag, or misdirection of the torch flame or overheating from hot
materials or processes.
4.23 Working Pressures

Under no condition shall acetylene be generated, piped (except in approved cylinder manifolds)
or utilized at a pressure in excess of 15 psig or 30 psia.
This requirement is not intended to apply to storage of acetylene dissolved in a suitable solvent in
cylinders manufactured and maintained according to U.S. Department of Transportation
requirements, or to acetylene for chemical use. The use of liquid acetylene shall be prohibited.
4.24 Oil and Grease

Cylinders, cylinder valves, couplings, regulators, hose, and apparatus shall be kept free from oily
or greasy substances. Oxygen cylinders or apparatus shall not be handled with oily hands or
gloves.
A jet of oxygen must never be permitted to strike an oily surface, greasy clothes, or enter a fuel oil
or other storage tank.
4.25 Transporting
When transporting cylinders by a crane, a cradle, or suitable platform shall be used. Slings shall
not be used for this purpose. Valve-protection caps, where cylinder is designed to accept a cap,
shall always be in place.
Cylinders shall never be used as rollers or supports, whether full or empty.
Cylinders shall not be dropped or otherwise roughly handled.
 Page 19 of 24
HOT WORK
PROGRAM
Cylinders shall not be dropped or struck or permitted to strike each other violently.
Valve-protection caps shall not be used for lifting cylinders from one vertical position to another.
Bars shall not be used under valves or valve-protection caps to pry cylinders loose when frozen
to the ground or otherwise fixed; the use of warm (not boiling) water is recommended. Valve-
protection caps are designed to protect cylinder valves from damage.
Unless cylinders are secured on a special truck, regulators shall be removed and valve-protection
caps, when provided for, shall be put in place before cylinders are moved.
Cylinders not having fixed hand wheels shall have keys, handles, or nonadjustable wrenches on
valve stems while these cylinders are in service. In multiple cylinder installations only one key or
handle is required for each manifold.
Cylinder valves shall be closed before moving cylinders.
5.0 Roles and Responsibilities
5.1 Executives and Administrators

 Ensure that responsibilities assigned within this Program are carried out within their
administrative work units.
 Monitor implementation of this Program within their work unit.
 Ensure adequate funding is available to support this Program.
 Ensure an environment where employees are encouraged to follow this Program.
5.2 Office of Risk Management

 Administering the Hot Work Program
 Assist work units in implementing the provisions of this Program.
 Develop training materials related to this Program.
 Assist in providing general training to employees.
 Maintain records in accordance with this document.
 Periodically audit and update the Program as needed.
 Coordinate implementation of the Program within the work unit.
 Ensure required training is provided to employees within the work unit.
 Assist in the investigation of all injuries and incidents.
 Ensure copies of EHS SF 016-1 Hot Work Permit are available for employee and contractor
use.
5.3 Directors and Managers

 Notifying employees who perform welding, cutting, or brazing activities of the purpose and
intent of this Program
 Be thoroughly informed of the contents of this Program and how it applies to their areas of
responsibility and authority.
 Ensure employees comply with all provisions of the Program.
 Coordinating specific welding, cutting, and brazing training.
 Ensure that the records of this document are maintained for their work unit.
 Ensure copies of JSA (QF-001-1) are available for employee use.
 Make positive changes based off of corrective actions as determined from annual review of
program and periodic permit assessments.
 Page 20 of 24
HOT WORK
PROGRAM
 Investigate all injuries and incidents involving failures.

 Complete annual inspections in accordance this document.
 Providing and ensuring that employees who weld, cut, or braze are utilizing personal
protective equipment
 Notifying Risk Management of any Permit to Work activities being performed by department.
 Providing ORM with records of training performed by the department.
5.4 Employees
 Use Hot Work Permit when required.
 Comply with all provisions of the Program
 Receiving an approved permit to work activities that require a hot work permit
 Perform and participate in JSA’s.
 Allow all members of the team to participate and add content to the JSA’s as necessary.
 Attend training sessions as required.
 Promptly report any concerns related to this program to their immediate supervisor.
 Obtaining a hot work permit when performing hot work in non-designated areas
 Understanding and taking necessary precautions when welding, cutting, or brazing
 Inspecting all welding, cutting, or brazing equipment for proper working condition
 Using personal protective equipment (i.e. gloves, clothing, lenses, respirator, etc.)
 Utilizing warning signs, barricades, and barriers around WCB activities when necessary
 Utilize local ventilation equipment when welding, cutting, or brazing
5.5 Contract Personnel

Whenever contract personnel are to be engaged in activities covered by this Program, the
primary SMU contact and the contract employer shall inform each other of their respective
procedures. If both SMU and contractors are involved in the job task at hand, a JSA shall be
created with both SMU and Contractors participating in the job safety analysis.
The exchange of Programs between SMU and the contract employer must take place before
beginning any contractual work.
The primary SMU contact and the contract employer will ensure that the contract personnel
understand and comply with SMU’s requirements.
Contract employers are responsible for ensuring that their personnel understand and comply with
the requirements of OSHA standard for risk assessments and hazard controls.
6.0 Goals, Objectives and Performance Measures
6.1 Performance Measures

It is the Goal of SMU to have Zero accidents. This goal can only be met by setting objectives and
measuring our current performance against those objectives. Audits and inspections of the
program and usage of the program by SMU employees and contractors will take place
periodically and annually.
Department Performance measures are will be incorporated into EHS scorecards.
Individual performance measures related to this Program are incorporated evaluations and
monitoring.
 Page 21 of 24
HOT WORK
PROGRAM
6.2 Periodic Inspections

Inspections will be conducted to evaluate and correct any deficiencies in the program. Periodic
inspections are completed as part of an ongoing quality process.
 Supervisors of authorized employees are responsible for completing periodic inspections

on at least an annual basis in order to ensure adherence to the Hot Work procedures
described in this document.
 Inspections will focus on correcting any deviations from Hot Work procedures.
 Inspection records are to be maintained by the work unit and must be available for review
by EHS.
6.3 Annual Inspections
SMU will perform a single annual HOT WORK Permit review covering all Hot Work performed
during a 12-month period.
Hazards (physical and chemical) must be identified and described for each designated welding
area.
The workplace evaluation can be conducted with the assistance of the Office of Risk
Management.
6.4 Consequences
ORM will record any reports or observations of unsafe operations or conditions. Failure to follow
this program, the procedures, render common practices or courtesies, or follow regulation
standards may resulting in progressive disciplinary action up to and including termination.
7.0 Training
Training will be provided initially upon hiring for SMU employees.
SMU will keep records of employee training. The training records will include employee name, training
date, and the content of the training. Documentation of training will be kept for at least three years from
the training date.
EHS will provide general training to their employees. Supervisors are responsible for training their
employees on equipment-specific or task specific training.
Work units are responsible for maintaining a record of all training provided to their employees. EHS will
maintain records of training provided by EHS personnel.
Refresher training shall be provided as required by local regulatory standards, or as deemed necessary
by supervisory personnel.
.
8.0 Program Evaluation
The ORM will review the effectiveness of the Hot Work Program by:
 Verify and document that all qualified persons have had appropriate Hot Work training.
 Review of injuries related to Hot Work operations.
 Verify and document that all qualified persons have had appropriate Hot Work training.
 Review of incidents related to Hot Work operations.
 Document and review the periodic inspections and annual program inspections. Identification of any
deficiency will result in an appropriate change in procedures, or other measure being taken.
 Page 22 of 24
HOT WORK
PROGRAM
 Providing an annual review of the Hot Work Program for compliance and opportunities for
improvement.
 Review the effectiveness of the Hot Work procedures by conducting a review of all canceled permits
on an annual basis. Identification of any deficiency will result in an appropriate change in work control
procedures, or other measure being taken.
 Revise the written Program as required.
9.0 Resources
Business Units shall ensure that appropriate resources are identified, allocated, and verified to ensure
this Program is communicated and implemented.
10.0 Associated Forms, Documents, and References
10.1 Forms
Appendix A: (Authorized Employee) Job Safety Analysis Form QF-001-1
Appendix B: (Authorized Employee/ Performing Authority/ Issuing Authority) Hot Work Permit Form SF-
016-1
10.2 Document Control

SMU EHS will retain each canceled Hot Work permit for at least 3 years to facilitate the review of the
program. Any problems encountered during an operation shall be noted on the pertinent permit so that
appropriate revisions to the program can be made.
SMU may discard the cancelled permits after the review at the discretion of EHS.
If you needed to monitor the entrants’ exposure to toxic substances during Hot Work, SMU expects you to
keep a record of this exposure, report the exposure to the Office of Risk Management as an Incident
Report, and SMU EHS will keep the entry permit and all associated documents for 30 years.
The hard copies of permits are to be posted at the job site. Upon completion of work, the permit hard
copies are returned to the Work Group responsible for the performed work as well as a copy to the Office
of Risk Management.
In case of an incident/accident, permits must be retained (along with the investigation) for 5 years.
The Hot Work Permit will be prepared, issued, terminated and retained according to the Permit to Work
Program.
10.3 References
 OSH Act; General Duty Clause, Section 5a

 NFPA 51B, Appendix A
 29 CFR 1910.252
 49 CFR Parts 171-179; Hazardous Material Regulation
 29 CFR 1910.1000
 CFR 1910.132(d)(1)
 ANSI B57.1-1965
 Page 23 of 24
HOT WORK
PROGRAM
11.0 Reviewed By
Date of Review Reviewed By Reason for Review

03-01-2018 EHS Group Internal audit for compliance, design control
03-01-2018 Manager Review Group Awareness, EHS quality process- Management Review
08-03-2018 AVP / CRO Approval of draft program
12.0 Revision History
Revision
Number Date of Revision Revision Description Basis for Revision
Draft
V1 08-03-2018 Out of draft status Internal reviews completed
13.0 Decision Record
Date of
Decision Approved By Decision Description Basis for Decision
08-03-2018 AVP / CRO Implementation of program EHS quality process - Continual
Improvement
 Page 24 of 24
JOB SAFETY ANALYSIS
FORM
Owner: Risk Management Document number: QF-001-1
Worksite: Date: Revisions: (Date/Initials)

Description of Work:
Potential Hazards: (Check Skin irritants Water/ drowning hazard Environmental extremes
those that apply) Confined spaces Fire or explosion potential Pinch, crush, or striking hazards
Elevated load or work Excavation hazard Hazardous chemical exposure
Lifting hazards Short service employees High noise levels Sharp edges or hot/ cold surfaces
Fall potential Potential release of Ionizing radiation Other:
Electrical shock energy ___________________________________
_____________
Applicable Safe Work Practices: (Check those that apply) Emergency Response
Hot work permit Contact number in emergency situation:

Control of hazardous energy form
Ground disturbance permit Nearest crossroads/coordinates:
Confined space entry permit
Simultaneous operations (SimOps) Muster point:
Use of specialized PPE
Review of special emergency action plans
Other:
Required PPE for Job Task: Lifeline/Body harness Hearing protection PPE clothing (FRC)
(Check those that apply) Safety glasses Safety shoes Gloves
Steel toed boots Goggles Air purifying respirator Other:
Hard hat Face shield Supplied air respirator
List and discuss the major job steps, the potential hazards of each step and associated consequences, and
actions to eliminate or reduce hazards, and revise as conditions change during the course of the day’s activities.
Major Job Steps Potential Hazards & Consequences Actions Taken to Eliminate Hazard
 Page 1 of 2
JOB SAFETY ANALYSIS
FORM
Owner: Risk Management Document number: QF-001-1
Everyone understand the job hazards associated with the work? Yes No
Are all applicable permits in place (hot work, confined space, lockout/tagout)? Yes No NA
Are all workers trained in the specific job tasks? Yes No
Does everyone understand the job’s emergency response plan? Yes No
JSA Participants by signing below you are indicating that you have participated in the Job Safety
Analysis.
# of Participants Printed Name Signed Name

1
 Page 2 of 2
HOT WORK PERMIT
FORM
Owner: Risk Management Document number: SF-016-1
Section 1: Permit Request

Application Date: Description of Work:
Project:
Company: Start Work Date:
Location / Area: Equipment to be Engaged:
Number of Workers: Phone Number of Contractor:
Section 2: Safety Requirements and Checklist

Known Hazards: Emergency Services:
Oxygen Deficiency (less then 19.5%) Name:
Oxygen Enrichment (greater than 23.5%)
Flammable gases or vapors (greater than 10% of LEL) Phone:
Airborne combustible dust (meets or excess LEL) Equipment Required for Work:
Toxic Gasses or Vapors Mechanical Hazards
Electrical Shock
PPE SMU Contractor
Materials harmful to the Skin Ventilation SMU Contractor
Engulfment Communication SMU Contractor
Fire Rescue Equipment SMU Contractor
Other: Other: SMU Contractor
Yes N/A Yes N/A

Notification of Affected Departments. Ignitable and combustibles removed 35 ft from work or
shielded with welding pads, blankets, or curtains
Competent supervisors available full time Risk Assessment addressed to the crew.
Atmospheric testing completed. All hazardous lines have been isolated:
Oxygen % __________
(greater than
LEL PEL)
% __________ Isolation Methods:
H2s / Toxins % __________
CO % __________
Gas Monitor on-site and calibrated (30 day) Forced or exhaust ventilation provided.
Fire pump is in operation and switched to Shut down ventilation and conveying system
automatic.
Control valves to water supply for sprinkler Ductwork and piping isolated from service
system are open.
PPE as per Risk Assessment must be used. If in enclosed equipment, all cleaned of combustible material
Fire extinguishers are in service and nearby Location plan / Layout attached.
Hot work equipment is in good working order Fire watch in place: 60 minutes following completion of Work
Fire monitor planned 4 hrs after completion of Hot Work
Wall and floor openings are covered. Warning barriers and signs in place.
Section 3: Crew Details
No Name Designation (Welder, Fire Watch) Trade
 Page 1 of 2
HOT WORK PERMIT
FORM
Owner: Risk Management Document number: SF-016-1
Section 4: 30 Minute Continuous Monitoring When Required

O2 LEL Co H2S O2 LEL Co H2S
Time (19.5% to (> 10 %) (35 ppm) (10 ppm) Time (19.5% to (> 10 %) (35 ppm) (10 ppm)
23.5%) 23.5%)
:00 :00
:30 :30
:00
:00
:30
:30
:00
:00
:30
:30
:00
:00
Section 5: Declaration by Performing Authority
I hereby declare that:
Permit is issued only for a 12 hour shift (day /night)
Permit extension is allowed only one time till the end second 12 hour shift
Permit should be available and displayed at workplace till completion of work
The above requirement / precautions are in place and addressed to the team and we are fully aware of the same
Permit to work will be suspended by the inspecting official if any non-compliance noticed
Permit returned to Issuing Work Unit on same day issued and will be closed-out upon completion of work
Performing Authority (Name): ___________________________ Signature: ________________________ Date: _________________

Section 6: SMU Permit Issue
This Permit is valid till (Date): Time: Hours: Permit Number:
Issuing Authority Area Authority / Permit To Work Authority
Name: Signature: Name: Signature:
12 Hour Extension
Issuing Authority Area Authority / Permit To Work Authority
Name: Signature: Name: Signature:

Section 7: Permit Inspection
Name Title Company Compliance Date Time Signature
(Yes / No)
This permit is cancelled due to:-  Recommended precautions not in place:

 Other (specify) ______________________
Cancelled by Name: __________________ Signature: ______________ Date: _____________ Time: ____________
Section 8: Permit Closure
It is to confirm that the work completed on ___________ at _______ hours

The area inspected and found safe
Permit closed at _____________ hours.
Issuing Authority (Name): _________________________ Signature: _________________ Date: _____________ Time: ________
___
 Page 2 of 2

Program Applies To All SMU Faculty PDF

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Program Applies To All SMU Faculty PDF

Uploaded by

Copyright:

Available Formats

HOT WORK

Uncontrolled when printed

Uncontrolled when printed

4.0 Core Information and Requirements

4.1 Permit to Work

4.2 Hazard Assessment

Uncontrolled when printed

 Fire Extinguisher is available.

The requirements for an Open Flame Hot Work Permit include:

 A Fire Watch present

 Lockout/tagout requirements, including blinds installed and/or lines disconnected as

Uncontrolled when printed

4.3 Fire Watch

4.4 First Aid Equipment

Uncontrolled when printed

Is a Hot Work Stop! Obtain a blank Hot

Performing Authority (PA)

Is the Permit an This becomes a Non-Open

PA and IA sign the permit IA enters Permit into Permit

Uncontrolled when printed

4.5 Authorizing Hot Work to Proceed

The Performing Authority posts the permit at the job site.

4.6 Permit Extension

 Conditions remain unchanged and it is safe to do the work

4.7 Indoor and Confined Space Hot Work

 If necessary, verify that the Confined Space Entry Permit is valid.

Uncontrolled when printed

non-combustible blanket, flame-resistant tarpaulin, or other means to prevent ignition from

4.8 Personal Protective Equipment

Uncontrolled when printed

Uncontrolled when printed

Specifications for protectors.

Goggles shall be ventilated to prevent fogging of the lenses as much as practicable.

Protection from arc welding rays.

4.9 Electrical Shock Hazards and Safety Precautions

Some measures to prevent electrical shock include:

 Never use a bare hand or wet glove to change electrodes.

Uncontrolled when printed

 In damp locations or while wearing wet clothing;

 Semiautomatic DC constant voltage metal electrode (wire) welder;

4.10 Atmospheric Testing:

Atmospheric testing is required for two distinct purposes:

1. Evaluation of the hazards of a work space

Continuous air monitoring must be completed and documented every 30 minutes if

Calibrate test instruments properly in accordance with manufacturer’s instructions. Test

Uncontrolled when printed

4.10.1 Oxygen Level Testing

4.10.2 Lower Explosive Limit Testing (LEL)

a) Maximum 2% LEL─typically safe for entry without respiratory protection

 An area of less than 10,000 cubic feet per welder

Uncontrolled when printed

4.12 Flammable and Combustible Materials

 De-energizing, locking, and tagging out all energy sources

Uncontrolled when printed

4.13 Cylinders and Containers

Safety devices shall not be tampered with.

The cylinder valve shall always be opened slowly.

Uncontrolled when printed

4.14 Approvals and Markings

Cylinder valves shall be closed when work is finished.

Valves of empty cylinders shall be closed.

Inside of buildings, cylinders shall be stored in a well-protected, well-ventilated, dry location, at

Performing Authority (Name): ___________ Signature: Date: _

Cancelled by Name: __________ Signature: Date: _ Time: ______

It is to confirm that the work completed on _____ at _ hours