Apdariza Alfrida Yumarnis

19808144003
Manajemen E19

EMAIL CORRESPONDENCE
Email
Choose your email address :
- Real name, example : apdarizaalfrida@gmail.com not cutiepie@gmail.com
Subject Lines
Compose The Subject Line From The Recipient’s Perspective
A good subject line should be written from the
recipient’s perspective:
- Be pertinent to the recipient (not just to you)
- Encourage the recipient to open the mail itself
- Indicate to the recipient whether he / she needs to open it immediately or later
- Easily searchable / retrievable by the recipient
- Short
- Give a very clear indication of the actual message
- Include name of a mutual third party in the subject line (and in cc) in a mail to a new
contact
- Make it clear if your mail only requires very limited effort on the part of the recipient
Quick favor: Can you update the sales figures on the attached Power Point file?
- Be specific, never vague
Project C Kick Off meeting new time 12.30, Wednesday 25 November
- Consider using a two-part subject line
Annual review: 25 Nov deadline approaching
- Ensure that your subject line is not spam friendly
Initial Salutation
Use Full Name : Dear. Apdariza Alfrida Yumarnis M.M
If Titles are must : Ms / Mrs , example Ms. Apdariza Alfrida Yumarnis M.M
Take notes:
1. Man : man (not known if married)
2. Ms : woman (marriage status irrelevant)
3. Mrs : married woman
4. Miss : unmarried woman
A good general rule when replying to someone for the first time is to:
1. A good general rule when replying to someone for the first time is to:
2. Precede this name with an appropriate title
3. Adopt their style and tone. Contact must be formal
Or
1. Spell the recipient’s name correctly
2. Use ‘Dear + first name + second name’ only in the first contact
3. Be careful of punctuation,
Dear Apdariza Alfrida,
Dear Apdariza Alfrida:
Dear Apdariza Alfrida
4. Choose the specific job title when addressing an email to someone whose name you
don’t know. Example : Dear head manager
Introduction
- Explain where you got your contact’s details from
- Introduce urself to a new contact
My name is Apdariza Alfrida Yumarnis, and I’m a head manager of SOCO Company.
Ms. Nikita gave me an email address because we have a mutual benefit in discussing an
exhibition
- Give details about who u are and what u are requesting
To: Pizza Jane’s
Subject : Invitation Meeting About Business Plan – SOCO Company
Dear Ms. Nikita Ferarin ,

Good Morning,
My name is Apdariza Alfrida Yumarnis, and I’m a head manager of SOCO Company.
Ms. Nikita gave me an email address because we have a mutual benefit in discussing
an exhibition. At the time I will explained about my business plan, SOCO company
will hold an exhibiton on Januari 9th, 2021. The exhibiton also include food contest, so
Pizza Jane’s can be an investor for this business plan.
I would like to request that we schedule a formal meeting at your earliest availability to
further discuss and explore ideas about the exhibition.
Are you available on December 5th, 2020 at Canting Restaurant at 4 p.m ? If not, then
please feel free to propose a convenient time.
Looking forward to meeting you soon, Thank you for your time.

Best Regards,
Apdariza Alfrida Yumarnis, S.E, M.M
Head Manager
SOCO Company
- Introducing someone to a third party
Dear Apdariza
This to introduce Frida, who is in cc, our new employment in Germany. From now on
Frida will be dealing with….and you should contact him with any queries.
- Reminding a contact who you are
My name is Apdariza Alfrida and u may remember that we met in the Hartono Mall last
week. I asked u the question about starbucks favorite beverages…
- Begin with greeting + recipient’s name
Hi Frida.
How are things?
- Indicate which of the multiple recipients actually needs to read the mail (mailing list)
Closing
- If in doubt how to end your email, use best regard
Thanks in advance,
Best regards
Apdariza Alfrida
- Don’t use a sequence of standard phrases in ur final salutation.
I would like to take this opportunity to express my sincere appreciation of any help
you may be able to give me.
I thank you in advance
- Ensure your signature contains everything that your recipient may need to know
- Avoid PSs and anything under ur signature
Making Request
• Decide whether it might be better just to make one request rather than several
• Lay out your request clearly and give recipients all the information they need to carry
out the request
• Avoid blocks of text and don’t force your reader to make sense of everything
• Make all your request 100% clear
• Give deadliners
Replying Request
o Apologizing for the late reply
Typical excauses for not replying promptly are:
Sorry I was convinced I had already replied
If u don’t feel it is necassery to have any excause u can say:
I apologize for not getting back to you sooner
Avoid giving an excause that is likely to irritate the recipient or make u seem
inefficient, such as the following:
I apologize greatly fo the delay. I have had a week away skiing and didn’t put my out of
office reply on. I did ask my colleagues to keep an eye on all incoming emails so i.m
sorry nobody got back to you.
When u are late in replying, u can apologize both at the beginning and the end of the
email:
Please accept my apologies, I was convinced that I had replied to you. Your best bet to
get info on this is to ask Yuki directly- he is in the Germany office. Thanks and once
again sorry for not getting back to you straight away.
If possible, state what you are doing to resolve the situation that the sender has
informed you about:
My sincere apologies…. Iam still in the process of tring to find the information for you.

Saying Thankyou
If you have received a file from someone and you write back “thank you’ this is a way to
acknowledge receipt of the sender’s file. So it is actually useful. It also means that the
sender does not have to send you an email saying ‘did you get the file?’
In any case, all u need to do is to add ‘thank you’ to the existing subject line.