JUNIOR HIGH SCHOOL DEPARTMENT

Prepared
BATAAN by:
HEROES COLLEGE
Balanga
BRIAN City,
JAY G.Bataan
SAMIANO
Instructor

COMPUTER EDUCATION
FOR GRADE 7

OPERATING
PERSONAL
COMPUTER
MODULE 4
Work with Files and Folders (or Directories)

Prepared by:

BRIAN JAY G. SAMIANO

Instructor
 BATAAN HEROES COLLEGE

This module or any portion thereof may not be reproduced or used in any manner
whatsoever without the express written permission of the publisher except for educational
purposes but with a citation to this source.

For Permission: Contact Bataan Heroes College, Roman Super Hi-way, Balanga City, Bataan,
Philippines

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 BATAAN HEROES COLLEGE

Module 4: Work with Files and Folders (or Directories)

Module Description:

This module discusses on how to create, open, move, rename or copy files or
folder. This module will discusses on how you organize your files for easy look up
and use.

Objectives of the Module:

At the end of this module the students must be able to:
1. Create, open, move, rename and copy a files or folders
2. Restore, locate and delete files
3. Display and view the details and properties of files and folders
4. Organize the various files for easy lookup and use
5. Search files and information
6. Check, erase and format the disks as necessary

References:

1. Microsoft Philippines, Manual/handbook.

2. Minhas, Davinder Singh, 2005. Computers.
3. Penaflorida, Arlene R., et. al. 2006. Operating System, Word Processing
and Creating Presentations.
4. Tokunbo Osilaja, The Computer Knowledge Book (Beginner’s Module),
2004.
5. Kenneth Laudon.et.al, Information Technology: Concepts and Issues,
2nd Edition.
6. BATS Baseline Access and Training and Supports, Introduction to
Computers, 2000.
7. Information Resources Technology Support, Windows XP Basics, California
State University, BakersField.
8. Chua, Chooi See. A Step By Step Guide: Microsoft Office 97 for Beginners,
1999.
9. Innovative Training Works, Inc., Partners In Learning. Volume I. Quick
References.

Picture Reference
10. https://www.vecteezy.com/vector-art/638042-inspirational-and-
motivation-quote-yes-you-can
11. https://www.shutterstock.com/image-vector/dont-rush-brush-lettering-
vector-illustration-553306357
12. https://www.pikpng.com/transpng/moJmhR/

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Lesson 4.1

CREATING, OPENING, MOVING, RENAMING OR COPYING A FILE OR FOLDER

Files are some of the most important resources you will use in Microsoft ®
Windows XP Professional. Every document, picture, or sound you work with is a file.
Programs (such as Microsoft Word or Microsoft Excel) are actually collections of
files.

When Microsoft Windows XP is installed on a computer, it creates four system

folders namely:

Documents and Settings. This folder contains a subfolder for each user profile—
each user who has logged on to the computer or who has logged on to a
network domain through the computer. Windows XP may create multiple
profiles for one person if that person logs on in different ways.
Program Files. This is the folder where most programs install the files they need in
order to run. When you install a new program, you are generally given the
opportunity to change the installation folder; if you accept the default, the
program is installed in this location.
Temp. Tmeans the operating system and various other programs might store
temporary files in this folder.

In the Documents and Settings folder, Windows XP creates three folders:

1. My Documents. This folder is a convenient place to store documents,
spreadsheets, and other files you want to access quickly.
2. My Pictures. This subfolder of My Documents has special capabilities for
handling picture files.
3. My Music. This subfolder of My Documents has special capabilities for
handling music files.

To Create a New Folder:

1. Open My Computer
2. Click on the drive or folder in which you want to create a new folder.
3. On the File menu, point to New, and then click Folder. A new folder
appears with the name New Folder.

4. Type the new folder name for the new folder, and then press ENTER.

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Remember:

 Names for folders can be up to 255 characters in length, but long names may be
shortened by some programs. A descriptive short name is usually a better choice.
 You may use spaces and underscores in folder names, but you can't use the
following characters: * : < > | ? " \ or /.
 Folders called sub-folders may be created within folders.

Problem: You lost the highlighting before typing. You must have clicked
somewhere else.

Solution: Right clicks on the icon and choose Rename to get the
highlighting back. Then you can type to replace the name.

To Delete a File or Folder:

1. Open My Computer.
2. Click the file or folder you want to delete.
3. On the File menu, click Delete.

Notes:

 Deleted files remain in the Recycle Bin until you empty it unless you press and
hold down SHIFT while sending an item to the Recycle Bin. Then the item is
deleted from your computer without being stored in the Recycle Bin.
 If you want to retrieve a deleted file from the Recycle Bin, double click on the
Recycle Bin icon on your desktop. Right click on the file you want to retrieve,
and then click Restore.
 You can also delete files or folders by right clicking on the file or folder and then
clicking Delete.

To Copy or Move a File or Folder:

1. Open My Computer.
2. Click the drive or folder you want to work with.
3. Click the file or folder you want to copy or move.
4. On the Edit menu, click Copy. Or, click Cut to move or delete the item.
5. Open the folder or disk where you want to copy or move the item.
6. On the Edit menu, click Paste.

A Moving Dialog displays while the computer moves

the folder. A progress bar gradually extends to show you
how much of the job has been done.

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When does dragging move and when does it copy?

When the original location and the destination location are on the
same drive (the drive for removable media this time), the folder is
moved when you drag. If the destination location is on a different
drive, the folder is copied

Selecting Multiple Files

You learned earlier in this lesson that you can select a single file by clicking it.
Sometimes, though, you’ll want to select more than one file at a time. For
example, you might need to move a group of files, or print several files at once.
There are two ways to select multiple files:

Shift+Click If the files you want to select are listed one after another, click the first
file in the group, hold down Shift, and then click the last file in the group.

Ctrl+Click If the files you want to select are not listed together, hold down Ctrl
while you click each file. If you select a file that you don’t want to include in the
group, hold down Ctrl, and click the file again to deselect it.

Note:
You may also move files or folders by first selecting
them, then dragging them to another folder or subfolder.

To Rename a File or Folder:

1. Open My Computer.
2. Locate the file or folder whose name you want to change.
3. Right-click on the file or folder.
4. Choose Rename from the shortcut menu.
5. With the name selected, type a new name, or click to position the insertion
point and edit the name.
6. Press the Enter key

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Lesson 4.2

LOCATING, DELETING AND RESTORING FILES

Locating Files and folders

1. On your desktop double

click or right click the
Recycle Bin.
2. Click explore to view all
the files

3. Select the file and right

click on a document or
icon that you would want
to erase permanently.

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4. Click delete. Another way

is to click on File Menu
then delete.

5. A pop up window will appear. Click Yes to confirm deleting of file. Once
you confirm the deleting of files can no longer restore the file and locate it
again.

To Restore Deleted Icon(s)

1. Using the Undo command

If you accidentally deleted icons (or simply change your mind), you
can undo your Delete action. Simply right click on the desktop then
choose Undo delete.

2. Through the Recycle Bin

a. Double click on the Recycle Bin.
b. Select the file you want to restore.
c. Right click on the selection or click on the File menu; then choose
Restore. Or drag the selection onto the desktop or onto any
location you want to restored.

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Activity 4.1

DISPLAYING AND VIEWING FILES, FOLDER OR DIRECTORIES

Directions: Perform the operations on how to create folder, rename and

delete and restoring.

Procedures:

1. Open My Computer.
2. Click on the drive or folder in which you want to create a new folder.
3. On the File menu, point to New, and then click Folder. A new folder
appears with the name New Folder.
4. Type the name for the new folder and then press ENTER or Right-click on
the file or folder.
2. Choose Rename from the shortcut menu.
3. With the name selected, type a new name, or click to position the
insertion
4. Point and edit the name. Press the Enter key
5. Click the file again
6. On the File menu, click Delete.

Record you’re doing

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Lesson 4.3

DISPLAYING AND VIEWING FILES, FOLDER OR DIRECTORIES

The two most popular ways to navigate through folders are to use My
Computer or Windows Explorer. My Computer displays all the available resources
on your computer, including icons for disk drives and the network. Windows
Explorer displays the files and folders on your computer and network.

Folders pane appears by default in Windows Explorer and not in My

Computer. On the contrary, you can easily add the Folders pane to My Computer
by clicking the Folders button on the Standard Buttons toolbar. You can open My
Computer by double-clicking the My Computer icon on the desktop.

You can open Windows Explorer by clicking the Start button, pointing to All
Programs, pointing to Accessories, and then clicking Windows Explorer on the
Accessories submenu. It’s a matter of personal preference whether you use My
Computer or Windows Explorer to view files, folders, and other resources.

The My Computer icon on the Desktop opens a window that shows all your
drives. Just double-click the icon on your desktop.

To View/Display File or Folder Properties:

1. Open My Computer.
2. Click the file or folder whose properties you want to change.
3. On the File menu, click Properties.
4. View the file or folder properties.

The default My Computer view has two panes. The selected area of your
computer shows in shown in the Address bar.

An Explorer view shows two panes. The left pane contains the folder tree,
which shows visually how the drives and folders are related to each other. The
right pane shows the contents of the drive or folder that is selected on the left.

You can switch between My Computer and Explorer views in the same
windows using the Folders button. It's about time! Click the button to show the
folder tree and click it again to return to Common Tasks.

Positive symbol (+) means that the drive or folder has subfolders in it while
the negative symbol (-) means that this drive or folder has been expanded in the
folder tree, to display all its subfolders.

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The name of the selected drive or folder is shown in the Address bar. In the
case of a folder, the icon will change to an open folder.

Folder View Styles

You have plenty of choices for how to display the files and folders in the
right pane of a My Computer window. You may do this by changing the view
using the Views button on the toolbar or right click on the right pane and choose
from the context menu.

Normally, folders are listed first, then files.

Thumbnail are big icons or thumbnails of images. These come in
alphabetical order across columns. Folders that have images on them will display
up to 4 thumbnails on the folder, like the one at the top right of the illustration.

Tiles are information about the file which come in alphabetical order across
columns. What information depends on how you are sorting this view.

Icons come in alphabetical order across columns.

List come in alphabetical order down the column. You will see many more
items with this view. It is more natural to alphabetize down the column.

Details come in alphabetical down the column. The default details are as
follows:
 Name
 Size
 File type
 Date modified

Filmstrip is offered only in the My Pictures folder or folders that Win XP

recognizes as picture folders. The pictures extend to the right in a strip. In order to
show larger view above, click on an image in the strip at the bottom
Sorting normally the items in the right pane are sorted alphabetically by name,
with folders being listed first.

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 BATAAN HEROES COLLEGE

Lesson 4.4

SEARCHING FOR FILES AND INFORMATION

How to Search Files

Here's How:

1. From the Start menu, click on My Computer.

2. From the toolbar at the top, click on Search.

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3. A dialog box will appear on the left. Select what type of file you want to
search for. Notice that the mouse pointer looks like hand.

4. Key in the required information and click on Search.

5. The results are display at the right pane/side. You can now click the topic
to open.

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 BATAAN HEROES COLLEGE

Lesson 4.5

CHECKING, ERASING OR FORMATTING DISKS

Floppy drives are out but for moving small amounts of data to and from a
legacy system, a floppy is indispensable.

Look at the back where you will see the round aluminum hub in the center.
The front is where the label is (or where the label goes). At the upper left corner
of the back is a rectangular hole with a square of plastic in it that can slide up
and down. This is used to write-protect the disk. If you slide the plastic square to
the bottom the square hole on the front is blocked. You can now write to the disk.
If you slide the square up so that light can pass through the square hole, the disk
is write-protected.

You will not be able to format or otherwise write to the disk if the hole is open.
If the plastic square is missing and the hole is open you may see another square
hole at the upper right back of the disk. If you do so, then you have a Double-
Sided High Density disk (DSHD). A DSHD floppy holds 1.44 MB of information. It also
has an "HD" stamped into the front by the aluminum shutter.

Remember: Formatting is a destructive act. Once you reformat a drive,

you will NOT be able to get the old data back. You can only put data on
a formatted drive, but if there is already data there, and you format the
disk, the data will be gone.

How to Format a Floppy Disk

Insert the floppy disk into the floppy drive with the label side up.
1. First Method - Format using Windows Explorer: right-click the Start menu
(click the right mouse button while hovering the cursor over the Start button
at the lower left of your screen). A menu will pop up. Select "Explore." The
Windows Explorer will open up.
Click on the plus sign (+) to the left of "My Computer." The folder tree should
expand to show you all the disk drives in your computer. Click on "3 ½ Floppy
(A:)." If the disk is not formatted, you will get an error message saying the
drive cannot read the disk. If it is formatted, you will see the contents of the
floppy in the right pane of the window like you would any other disk drive.

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2. If you right-click the "3 ½ Floppy (A:)" icon, you will get a menu, and about
halfway down will be an option to "Format." Click to select and a format
dialog box will come up. It will tell you the capacity of the disk, the format
(FAT, File Allocation Table, a Windows/DOS format), the Allocation unit size
(which you can't change), a Volume label (which is handy for identifying
the contents) and a check box for a Quick Format. You can only use Quick
Format if the disk has been formatted before. Choose the appropriate
format method and click OK. Windows will format the disk and tell you when
it is done. You then have an option to format another. In my experience,
you will have more problems using Windows Explorer than the DOS box
method below.

3. When things go wrong, and Windows tells you it cannot format the disk, you
only have only few options. Either the disk is bad (the usual problem) the
drive is bad (unlikely unless you have been fiddling around inside) or the
instructions were not followed closely enough (also quite possible). Reread
the instructions. Try a different disk or try a different computer with the same
disk to sort out what the problem is.

CHECKING OF DISK

The System heading tells you which version of Windows you have installed. The
Computer heading tells you the type of Processor that you have installed and the
amount or RAM memory you have.

 Click on Start, then Programs and Accessories and

open Windows Explorer.

 Right click on the icon for your C: drive and from

the menu select Properties.

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 The second column in the Free Space area tells you how much unused
Hard Drive space you have on your C: drive.

Using Windows XP

 Click on Start then Control Panel.

 Double click on the Performance and Maintenance icon.

 Double click on the System icon.

 This will open the System Properties window.

The System heading tells you which version of Windows you have installed.
The Computer heading tells you the type of Processor that you have installed
and the amount or RAM memory you have.

 Click on Start, then Programs and Accessories and open Windows

Explorer.
 Right click on the icon for your C: drive and from the menu select
Properties.

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 The second column in the Free Space area tells you how much unused
Hard Drive space you have on your C: drive.

How to Format Floppy Disk

To format a disk is to prepare it for use by organizing its storage space into
a collection of data compartments, each of which can be located by OS so that
data can be sorted and retrieve.

New blank floppy disks are usually preformatted. A used disk may also be
reformatted when it seems not working well anymore.

Be reminded, however that the formatting process erases any data stored
on a disk.

1. Double click on My Computer

2. Right click on the 3 1/2 Floppy (A) drive icon
3. Choose Format from the shortcut menu
4. Select a format type
5. Click on the start button to start the formatting process
6. Click close button when done.

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 BATAAN HEROES COLLEGE

Activity 4.2

WORKING WITH FILES AND FOLDERS OR DIRECTORIES

Directions: Locate a folder named PCO and look for the amount of free space

Procedures:

1. From the Start menu, click on My Computer.

2. From the toolbar at the top, click on Search.
3. A dialog box will appear on the left. Select the file
4. Key in the PCO and click on Search.
5. The results are display at the right pane/side. You can now right click the
icon
6. Click its properties

Record you’re doing

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 BATAAN HEROES COLLEGE

Performance Test

Learner's Name: Date:

Competency : Operate a Personal Computer Test Attempt
Module 4 : The peripheral Devices are 1st 2nd 3rd
Properly Connected

Directions: OVERALL EVALUATION

CALL INSTRUCTOR, ask
instructor to assess your
performance in the
following critical task and
performance criteria
below
Level
Achie
ved PERFORMANCE LEVELS
4 - Can perform this skill without
supervision and with initiative and
adaptability to problem situations.

You will be rated based 3 - Can perform this skill satisfactorily

on the overall evaluation
on the right side.
without assistance or supervision.
2 - Can perform this skill satisfactorily but
requires some assistance and/or
supervision.

1 - Can perform parts of this skill

satisfactorily, but requires considerable
assistance and/or supervision.

Instructor will initial level achieved.

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 BATAAN HEROES COLLEGE

PERFORMANCE STANDARDS
For acceptable achievement, all items should receive a
"Yes" or "N/A" response. Yes No N/A
A. Working with files, folder or directories
1. Create a folder
 Turn on the computer,
 Show a pop up window,
 Create a new folder,
2. Rename a folder
 Key in the COMED7,
 Press the enter key,

3. Display the properties of the folder/icon

 Demonstrate how to display properties,
 View and display the use and unused space,
4. Search the file COMED7

 Turn on the computer,

 Click on My Computer or open the Windows
Explorer,
 Click search button,
 Key in the word COMED7,
 Search the file COMED7,
 Display the documents inside the COMED7
file/folder,

Record you’re doing

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BRIAN JAY G. SAMIANO