Nicodemus, Daena D.

A-331 08-31-20 ACCTINFOSYS

1. Enumerate and explain the types of master data and marketing documents
in SAP Business One.

Master data are the key information that describe the customers, vendors,
and leads, as well as the items that the company buys and sells in SAP Business
One. Master Data is important in tracking the business activities. Each of these
documents are also constructed from smaller reusable chunks of data called master
data. Creating documents from master data increases productivity, ensures data
consistency, and reduces errors. There are two major types of master data:
Business Partner Master Data and Item Master Data in which the former consists of
the Leads, Customers, and Vendors or Suppliers which are the people you transact
with in the business to easily contact them and record transactions with them, while
the latter consists of the Inventory Items, Sales Items, Purchase Items, and Fixed
Assets or your assets and the products that you sell in the business for the sake of
counting and records.

2. Differentiate business partner master data and item master data. What are
the information that is to be included when accomplishing these master data.

For the business partner master data, each customer, vendor, or interested
party is entered in the system as a master record wherein it typically includes
company details, including addresses and telephone numbers, business partner
contact persons, including telephone numbers and e-mail addresses, logistic details,
tax information, accounting information, and details of payment terms. There are one
or more control accounts for customers and vendors while leads do not have any
effect on accounting. The possible transactions for vendors are purchasing
transactions, sales transactions and sales opportunities for customers, and
quotations and orders as well as sales opportunities for leads. On the other hand the
item master data consists of the general data and seven tabs wherein each of these
tabs enables you to manage sales and purchase items, warehouse items, and
 planning data for MRP and Production. In SAP Business One, in sales, it helps you
create orders, delivery notes, and outgoing invoices because prices, sales units and
gross profit calculate automatically. Using the item data in the system, you can
optimize stockholding where you have complete control over stock quantities at all
times and can also analyze the financial aspects of stockholding at the same time.
You also use the general area to maintain general item information relevant for all
types of items and the system allows you to control production based on the items
that are used for production and based on the finished product and any by-products
created.

3. Explain the procedures in creating Business Partner Master Data.

To create a Business Partner Master Data, what you should first to go to the
Modules Menu, then Business Partners, then Business Partners Master Data, and
the Business Partner Master Data window will open. Next you have to switch from
find mode to add mode by clicking the Add in the toolbar or by pressing Ctrl + A in
your keyboard. Then on the Business Partner Master Data header, you input the
given information which is usually the code, BP type, name, and group. Then you
can input additional information on the General tab, Contact Persons, Addresses,
Payment Terms, etc. Click add and the new business partner will be added.

4. Explain the procedures in creating Item Master Data.

The first step that you have to do is to go to the Modules Menu, then to
Inventory, then to Item Master Data. Next as the Master Data window opens, you
switch from find mode to add mode by clicking Add in the toolbar or by pressing Ctrl
+ A in your keyboard. You input the given information which commonly consists of
the item number, description, item group, and unit price. You then go to the
inventory data tab and input the warehouse code and warehouse name if given then
you just click add. The new item data will be saved in your Item Master Data.