Lab 03 Copy & Modify Flow

Objective: To understand how to modify a standard SLA

to meet client specific requirements. 20-30 minutes

Introduction
This section is aimed to guide you through the definition of rules to account
for a Payables invoice. The environment to be used does not have the
adequate ledger setup to accommodate each user to be able to create
accounting using her/his own rules. Remember that a primary or secondary
ledger can have a single accounting method effective at any given date for a
given application. Therefore, with a single primary ledger definition (Vision
Operations, USA), it will not be possible for all users to create accounting
concurrently for the same ledger. We will be concentrating on the definition
of the rules in this class.

Define Rules to Account for Payables Invoices

Exercise 1 - Copy and Modify Flow
Task
Using the seeded Payables definitions, copy and create your own rule to
account for an invoice. Your rule should:
- Have your own description on the liability line,
- Have a separate liability line for each invoice line, i.e. not
summarized.

Detailed Steps
Copy the seeded journal line definition Accrual, Invoices All and perform the
following changes for your copy:
1. Define a journal entry description to be used on the liability line. The
description should contain your name as a constant and the supplier
name. It should appear only on invoices having invoice date of
February 21, 2007.
Responsibility: Payables, Vision Operations
Navigation: Setup -> Accounting Setup -> Accounting Methods Builder -
> Methods and Definitions -> Journal Line Definitions
Field Value
Journal Description Code Enter a code.
Journal Description Name Enter a name.
Enabled Yes
Transaction Chart of Null
Accounts
Description Enter a description for this component you
are defining; can leave null.
Priority 1
Details This is what will show on the liability line as
the description. Define such that your
name as well as your supplier’s name is
displayed.
Conditions Define a condition such that this
description is used only when invoice date
 is February 21, 2007.

2. Liability lines of the entry should not be summarized i.e. there

should be a liability entry for each invoice line. To accomplish this,
copy the seeded journal line type “Liability, Basic”, and modify it
such that journal entry lines with matching criteria are not merged.
3. Modify your copied JLD to use above components.
4. Copy and modify the seeded Payables application definition Accrual
Basis to use your JLD.
5. Modify the Subledger Accounting Method Standard Accrual to de-
activate the seeded Payables AAD and activate yours as of
st
February 1 , 2007.
Solution
Navigation: Setup -> Accounting Setups -> Subledger Accounting Setup
-> Accounting Methods Builder -> Journal Entry Setups -> Journal Entry
Descriptions
1. Your description should look like below:

Figure 1 –JED for Liability Line

Figure 2 - JED Detail

 Figure 3 - JED Condition

2. To ensure that liability lines with matching criteria (GL account,

accounting class being a few of many. For the full list, please refer
to the SLA Implementation guide) are not merged into a single line
and that the granularity of the invoice lines are preserved, set the
Merge Matching Lines option to “No” on your JLT. In order to make
the definition easier, instead of creating the JLT from scratch, use
the copy functionality on the seeded JLT Liability, Basic and change
the desired option. Your JLT should be similar to below:

Figure 4 – New Liability JLT

3. Remove or de-activate the seeded Liability, Basic JLT from your
copied JLD, and assign your JLT, instead. Do not forget to assign
your description to this JLT, as well as the same account derivation
rule as was on the seeded JLT that you removed/de-activated. Your
JLD should look like below:

Figure 5 – New Invoice JLD

4. Copy the seeded AP AAD; replace the JLD for the event class
Invoice with your own. Remember to validate your AAD; the
validation will check for inaccuracies in the setup and compile the
code to create accounting per these rules. Your AAD should look
like below:

Figure 6 – New AP AAD

5. Copy the seeded Standard Accrual SLAM, put an end-date of
st
January 31 , 2007 on the seeded Payables AAD. Add a new row
st
and activate your AAD as of February 1 , 2007. The SLAM should
look like below:

Figure 7 - Modified SLAM