Lab 06 – Introduction to Computing (EC-102)

Lab 06

Objective:
 Introduction to MS office & their types.
 Overview of MS Office word, Formatting Text & Documents, Inserting Header & footer,
Bullets & Numbering and to Cut, Copy & Paste command

Student Name: Class Roll:

Subject Teacher : Engr. Sumayya

Lab Engineer : Engr. Muhammad Zonain
Lab Performed In : Simulation Lab (EED)

Remarks:
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Course Instructor / Lab Engineer

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Lab 06 – Introduction to Computing (EC-102)

1 MS Office
Microsoft Office is a software suite developed and published by Microsoft. It is widely
used in business and educational environments to create, view, and edit documents,
spreadsheets, and presentations.
1.1 What is included in Microsoft Office?
The software included in Microsoft Office depends on the type of Office suite being purchased.
The basic, or standard Office suite includes the following.
 Microsoft Word
 Microsoft Excel
 Microsoft PowerPoint
 Microsoft Outlook
The more advanced, or professional Office suite includes the software above, as well as some
or all of the following.
 Microsoft Access
 Microsoft OneNote
 Microsoft Publisher
 Microsoft Visio

2 MS Word
Microsoft Word is a word-processing program, designed to help you create
professional- quality documents. With the finest document- formatting tools, Word helps you
organize and write your documents more efficiently. Word also includes powerful editing and
revising tools so that you can collaborate with others easily.

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Lab 06 – Introduction to Computing (EC-102)

2.1 File Tab

This is where you come when you need to open or save files, create new documents, print a
document, and do other file-related operations.

2.2 Home Tab

This is the most used tab; it incorporates all text formatting features such as font and paragraph
changes.

2.3 Insert Tab

This tab allows you to insert a variety of items into a document from pictures, clip art, tables and
headers and footers.

2.4 Design Tab

This tab has different formats of themes, watermark, and page borders.

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Lab 06 – Introduction to Computing (EC-102)

2.5 Page Layout Tab

This tab has commands to adjust page elements such as margins, orientation, inserting columns,
page backgrounds and themes.

2.6 Reference Tab

This tab has commands to use when creating a Table of Contents and citation page for a paper.
It provides you with many simple solutions to create these typically difficult to produce
documents.

2.7 Mailing Tab

This tab allows you to create documents to help when sending out mailings such as printing
envelopes, labels and processing mail merges.

2.8 Review Tab

This tab allows you to make any changes to your document due to spelling and grammar issues.
It also holds the track changes feature which provides people with the ability to make notes and
changes to a document of another person.

2.9 View Tab

This tab allows you to change the view of your document to a different two page document or
zoom.

2.10 Document Area

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Lab 06 – Introduction to Computing (EC-102)

2.11 Keyboard Shortcut keys of MS Word

2.11.1 General
 Ctrl+N: Create a new document
 Ctrl+O: Open an existing document
 Ctrl+S: Save a document
 F12: Open the Save As dialog box
 Ctrl+W: Close a document
 Ctrl+Z: Undo an action
 Ctrl+Y: Redo an action
 Alt+Ctrl+S: Split a window or remove the split view
 Ctrl+Alt+V: Print Layout View
 Ctrl+Alt+O: Outline View
 Ctrl+Alt+N: Draft View
 Ctrl+F2: Print Preview View
 F1: Open the Help pane
 Alt+Q: Go to the “Tell me what you want to do” box
 F9: Refresh the field codes in the current selection
 Ctrl+F: Search a document
 F7: Run a spelling and grammar check
 Shift+F7: Open the thesaurus. If you have a word selected, Shift+F7 looks up that word in
the thesaurus.
2.11.2 Editing Text
 Backspace: Delete one character to the left
 Ctrl+Backspace: Delete one word to the left

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Lab 06 – Introduction to Computing (EC-102)

 Delete: Delete one character to the right

 Ctrl+Delete: Delete one word to the right
 Ctrl+C: Copy or graphics to the Clipboard text
 Ctrl+X: Cut selected text or graphics to the Clipboard
 Ctrl+V: Paste the Clipboard contents
 Alt+Shift+R: Copy the header or footer used in the previous section of the document
2.11.3 Applying Character Formatting
 Ctrl+B: Apple bold formatting
 Ctrl+I: Apply italic formatting
 Ctrl+U: Apply underline formatting
 Ctrl+Shift+W: Apply underline formatting to words, but not the spaces between words
 Ctrl+Shift+D: Apply double underline formatting
 Ctrl+D: Open the Font dialog box
 Ctrl+Shift+< or >: Decrease or increase font size one preset size at a time
 Ctrl+[ or ]: Decrease or increase font size one point at a time
 Ctrl+=: Apply subscript formatting
 Ctrl+Shift+Plus key: Apply superscript formatting
 Shift+F3: Cycle through case formats for your text. Available formats are sentence case (capital
first letter, everything else lower case), lowercase, uppercase, title case (first letter in each word
capitalized), and toggle case (which reverses whatever’s there).
 Ctrl+Shift+A: Formats all letters as uppercase
 Ctrl+Shift+K: Formats all letters as lowercase
 Ctrl+Shift+C: copies the character formatting of a selection
 Ctrl+Shift+V: Pastes formatting onto selected text
 Ctrl+Space: Removes all manual character formatting from a selection

2.12 Some Useful operations in Word

2.12.1 Check Spelling and Grammar using Review tab

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Lab 06 – Introduction to Computing (EC-102)

2.12.2 Adding Covering Page

2.12.3 Using Existing Template

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Lab 06 – Introduction to Computing (EC-102)

2.12.4 Setting AutoCorrect

2.12.5 Creating table of contents

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Lab 06 – Introduction to Computing (EC-102)

2.12.6 Mailing Document

2.12.7 Compare two Documents

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Lab 06 – Introduction to Computing (EC-102)

Department of Electrical Engineering UCE&T BZU Multan

Lab 06 – Introduction to Computing (EC-102)

Review Questions:
Q: Describe the different versions of MS Office?

Microsoft Office 2017

Office 2013 (RT)
Microsoft Office 2010
Microsoft Office 2007
Microsoft Office 2003
Microsoft Office XP
Microsoft Office 2000
Microsoft Office 97
Microsoft Office 95
Microsoft Office 4

Q: Differentiate between Notepad & WordPad?

Notepad is the most basic text editor, which allows you to open and create text files. While you can
create several paragraphs of text with Notepad, using line breaks (by pressing the Enter key), the
program does not give you text formatting options. For example, you cannot change the font size or
make the text bold.

WordPad is similar to Notepad, but gives you more formatting options. You can use bold and italics
formatting, and change the font, size, and color of the text. You can also create bulleted lists and center
and justify paragraphs. WordPad allows you to save documents as either basic text (.TXT) files or rich text
format (.RTF) files. Saving a document in the rich text format will keep all the formatting you have done
to the text, while saving it as a basic text file will remove all text formatting from the document.

Notepad is a good choice for creating webpages (HTML documents) and writing scripts or basic computer
programs, since these types of documents do not require any text formatting. It is also useful for
removing formatting from text that you have copied and want to paste somewhere else as plain text. Just
paste the text into Notepad, copy it again from Notepad, and you have completely unformatted text.

WordPad is a good choice for writing papers or creating documents that you want to print. It is also great
for making lists, since it supports bullets. You can use WordPad to open an unformatted text document
and add whatever formatting you want. If you want even more formatting options and a more user-
friendly interface, you can use a program such as Microsoft Word.

Department of Electrical Engineering UCE&T BZU Multan

Lab 06 – Introduction to Computing (EC-102)

Q: What is the purpose of MS Publisher?

Microsoft Publisher is a desktop publishing program that allows users to create

professional-quality publications, according to Microsoft. The program offers many options
for design and fonts, and it can be used to create magazines, newsletters, pamphlets and
more.

Publisher lets users import pictures and text and arrange them for publication. The
program's interface offers numerous effects and options for both images and text, including
reflections and softer shadows. Microsoft Publisher is offered as a simpler, entry-level
alternative to more expensive products, such as Adobe InDesign and QuarkXPress. Although
it offers fewer features than these higher-end programs, Publisher is more user-friendly and
generally appeals to home users and small businesses that lack dedicated graphic designers.

Q: What is the purpose of MS Access?

The purpose of Microsoft Access is to create quick and easy databases. Access provides a user-
friendly interface that helps the user build and develop an information storage and retrieval
system without much programming experience.

Much of Access's functionality builds off that of Microsoft Excel. However, Access is significantly
more powerful for complex computing tasks or for large data sets. Rather than operating through
worksheets, Access stores data in tables that are operated using SQL. The data in these tables are
accessed through queries, which are simple sets of commands that detail how to sort and report
the data.

The program also allows more complex development of applications and other programs. Access
allows users to develop graphical user interfaces so that future users need not work with code or
queries directly. These interfaces are built using a drag-and-drop set of GUI commands in Access or
through more complex scripting.
Q: Write down the names of software alternatives to MS Office?

5 Software Alternatives to Microsoft Office

Google Docs.
LibreOffice.
Corel WordPerfect Office.
NeoOffice.
Microsoft Office Web Apps

Department of Electrical Engineering UCE&T BZU Multan

Lab 06 – Introduction to Computing (EC-102)

Conclusion

Task: (Attach a copy in the end of manual)

1. Transform your matric result into MS Word Document.

Department of Electrical Engineering UCE&T BZU Multan