I.

Revision Questions given in classwork with Answers

1. What is a word processor? Give example of one word processor
2. What are the four editions of Windows 2000?
3. What is the difference between Copy+ Paste and Cut+Paste in MS- Word?
Long Answers
4. What are the features of Windows 2000?
5. Explain different formatting features in MS- Word
6. Explain the features of MS-Word.
7. Explain the different components of MS – Word window with a neat diagram
8. Write the shortcut keys.

II . Windows 2000 and MS – Word (all the questions given in classwork)

III . MS- Excel

Q1) Explain MS Excel in brief.

Microsoft Excel is a spreadsheet or a computer application that allows the storage of

data in the form of a table. Excel was developed by Microsoft and can be used on
various operating systems such as Windows, macOS, IOS and Android.

Some of the important features of MS Excel are:

 Availability of Graphing tools

 Built-in functions such as SUM, DATE, COUNTIF, etc
 Allows data analysis through tables, charts, filters, etc
 The availability of Visual Basic for Application (VBA)
 Flexible workbook and worksheet operations
 Allows easy data validation

Q2) what do you mean by cells in an Excel sheet?

The area which falls at the intersection of a column and a row where the information
is to be inserted is known as a cell. There are a total of 1,048,576 x 16,384 cells
present in a single excel sheet.

Q3) Explain what is a spreadsheet?

Spreadsheets are a collection of cells that help you manage the data. A single
workbook may have more than one worksheet. You

Q4) What do you mean by cell address?

The cell address of an Excel sheet refers to the address that is obtained by the
combination of the Row number and the Column alphabet. Each cell of an MS Excel
sheet will have a distinct cell address

Q5. What is a worksheet and a workbook in Excel?.

A worksheet or sheet is a single page in a file created with an electronic spreadsheet

program such as Microsoft Excel or Google Sheets. A workbook is the name given
to an Excel file and contains one or more worksheets

Q6. What is a function on MS-Excel?

A function is a predefined formula that performs calculations using

specific values in a particular order. A function begins with = (equal to)
sign. Ex: = SUM(A5: G5).

Q7. What are the basic functions in MS- Excel?

 SUM: Adds a range of cells together

 AVERAGE: Calculates the average of a range of cells
 COUNT: Counts the number of chosen data in a range of cells
 MAX: Identifies the largest number in a range of cells
 MIN: Identifies the smallest number in a range of cells

Q8. What is a range in MS- Excel?

A cell range in an Excel file is a collection of selected cells. ... In a spreadsheet, a

cell range is defined by the reference of the upper left cell (minimum value) of the
range and the reference of the lower right cell (maximum value) of the range.
Ex: A1:G10
IV. MS- Powerpoint
1) What is PowerPoint? Why is it used?
PowerPoint is a tool of Microsoft that is used to make presentations. It contains slides
to present the data. With the help of MS PowerPoint tool, you can represent your idea
or plan virtually using text, video, and images.

PowerPoint comes in MS Office Suite. It helps to represent the data in an attractive

way by allowing the user to add text, image, graphics, audio, and video in it. You can
call it a presentation program.

2) Which shortcut key is used to start and exit from the

slideshow?

o Press the F5 key to start the slideshow of a PowerPoint presentation.

o To exit from the slideshow, use Esc (Escape Key).

3) What extension is used to save the PowerPoint file.

PowerPoint uses .ppt extension to save a presentation file. PPT is also an acronym for
the PowerPoint presentation. It means that people usually call the PowerPoint
presentation as PPT.

4) What do you understand by Slide view?

Slide View is a view to see the presentation slides in four different modes, which are -

1. Normal
2. Slide Sorter
3. Reading View
4. Slide Show

In PowerPoint, all four slide modes available at the bottom of PowerPoint.

5) How can you create a new presentation?

PowerPoint allows the users to create a new presentation in three different ways. Here,
we have -
 o Using Blank presentation - Use a new blank presentation slide to create a new
presentation.
o From design template - You can use any design template of PowerPoint instead of
the blank slide to create a new slide.
o Using Existing presentation - You can use an old presentation and use its format to
create a new presentation.

6) What is the shortcut key used to insert a new slide between

the current presentation?
Use Ctrl + M shortcut command to insert a new slide to the current presentation. It
will add a new slide below the slide open currently.

7) What is a slide shorter view?

Slide Shorter View is a view to see the slides presentation in a shorter view. It allows
the users to see all the slides in a single view. Slide Shorter View makes it easy for the
users to sort and organize the slides in a sequence if they want to print their slides.

You can get this slide shorter view near the Reading View option in the toolbar section.
Besides that, you can also get it at the bottom of the slide window on the taskbar or
inside the View tab on the ribbon.

8) How do transitions help to make the presentation attractive?

MS PowerPoint offers several types of transitions, which makes the presentation attractive
and effective. When you add a transition on a slide, the slide changes in a different way rather
than simple.

Navigate to the Transition tab to get different transition options, such as split, fade,
push, clock, dissolve and many more. Choose any of the transitions and apply them
to the slide. You have to add transition on each slide individually.
II Unit -MS- Word (Revision questions contd)
What is the file extension for file?
A file extension, sometimes called a file suffix or a filename extension, is the
character or group of characters after the period that makes up an entire file
name.
The file extension helps an operating system, like Windows or macOS, determine
which program on your computer the file is associated with.
1. Doc,docx –MS –Word document
2. .xls,.xlsx – MS- Excel spreadsheet
3. .ppt,.pptx – MS powerpoint
4. .accdbx – Ms- Access
5. .htm,.html – web pages
6. .jpg, .png,.gif – image
7. .mp3- audio
8. .mp4 ,.avi–video
9 .txt – text file