Microsoft Excel

Basic Level:

1. What is the keyboard shortcut for copying a selected cell?

2. How do you sum a range of cells in Excel?

3. Explain the purpose of the "IF" function in Excel.

4. What does VLOOKUP stand for, and how is it used?

5. How can you freeze panes in Excel?

6. What is the purpose of the AutoSum function?

7. Explain the difference between relative and absolute cell references.

8. How do you create a chart in Excel?

9. What does the function CONCATENATE do?

10. How can you filter data in Excel?

Advanced Level:

11. Explain the INDEX and MATCH functions in Excel.

12. How can you create a PivotTable?

13. What is the purpose of conditional formatting in Excel?

14. How do you use the Data Validation feature?

15. Explain the purpose of the COUNTIF function.

16. How can you protect a worksheet in Excel?

17. What is the difference between COUNT, COUNTA, COUNTIF, and COUNTIFS?

18. How do you create a named range in Excel?

19. Explain the purpose of the SUMPRODUCT function.

20. How can you use the Goal Seek feature in Excel?

Microsoft Word (25 Questions):

Basic Level:

21. What is the purpose of the "Find and Replace" feature in Word?

22. How can you change the font style in Word?

23. Explain the use of bullet points and numbering in Word.

24. What is the shortcut for undoing an action in Word?

25. How do you insert a hyperlink in a Word document?

Advanced Level:

26. How can you create columns in a Word document?

27. Explain the purpose of Styles in Word.

28. What is the purpose of the "Mail Merge" feature in Word?

29. How can you insert a table of contents in Word?

30. How do you track changes in a Word document?

Microsoft PowerPoint (25 Questions):

Basic Level:

31. How do you insert a new slide in PowerPoint?

32. Explain the use of animations in PowerPoint.

33. What is the purpose of the Slide Master in PowerPoint?

34. How can you apply a transition between slides?

35. How do you change the slide layout in PowerPoint?

Advanced Level:

36. How can you insert audio or video into a PowerPoint presentation?

37. Explain the use of the Animation Pane in PowerPoint.

38. What is the difference between Slide Show and Reading View?

39. How can you add speaker notes to a PowerPoint slide?

 40. How do you create a hyperlink in a PowerPoint slide?

Microsoft Office (Other Topics):

Outlook:

How do you mark an email as "unread" in Outlook?

Explain the purpose of the "Out of Office" assistant in Outlook.
Access:

What is a primary key in a database, and why is it important?

How can you create a new table in Microsoft Access?
OneNote:

Describe the purpose of using sections and pages in Microsoft OneNote.

How can you share a notebook with others in OneNote?
Publisher:

What is the primary use of Microsoft Publisher?

How can you create a new publication in Publisher?
SharePoint:

Explain the role of Microsoft SharePoint in collaboration.

How can you create a new document library in SharePoint?
Teams:

Describe the features of Microsoft Teams for communication and collaboration.

How do you schedule a meeting in Microsoft Teams?

Excel (Advanced):

What is the purpose of the "PivotTable Slicer" in Excel?

How can you create a Data Table in Excel?

KEY

Microsoft Excel

Basic Level:

1. Answer: Ctrl + C

2. Answer: =SUM(range)

3. Answer: It performs a logical test and returns one value if true and another if false.
 4. Answer: Vertical Lookup, used to search for a value in a table and return a
corresponding value.

5. Answer: View > Freeze Panes > Freeze Panes

6. Answer: It automatically adds up the numbers in a selected range.

7. Answer: Relative references change when a formula is copied to another cell; absolute
references do not change.

8. Answer: Insert > Chart

9. Answer: Joins two or more text strings into one string.

10. Answer: Data > Filter

Advanced Level:

11. Answer: INDEX returns the value of a cell in a specified row and column; MATCH returns
the relative position of an item in a range.

12. Answer: Insert > PivotTable

13. Answer: It highlights cells meeting specified conditions.

14. Answer: It restricts the type of data that can be entered into a cell.

15. Answer: Counts the number of cells within a range that meet the given condition.

16. Answer: Review > Protect Sheet

17. Answer: COUNT counts numeric values; COUNTA counts all values; COUNTIF counts
cells based on a condition; COUNTIFS counts cells based on multiple conditions.

18. Answer: Formulas > Name Manager > New

19. Answer: Multiplies corresponding components in arrays and returns the sum of those
products.

20. Answer: Data > What-If Analysis > Goal Seek

Microsoft Word (25 Questions):

Basic Level:

21. Answer: Edit > Find > Replace

 22. Answer: Home > Font

23. Answer: Home > Bullets or Numbering

24. Answer: Ctrl + Z

25. Answer: Insert > Hyperlink

Advanced Level:

26. Answer: Page Layout > Columns

27. Answer: Styles are used for consistent formatting throughout a document.

28. Answer: It allows merging information from a data source to create multiple
documents.

29. Answer: References > Table of Contents

30. Answer: Review > Track Changes

Microsoft PowerPoint (25 Questions):

Basic Level:

31. Answer: Home > New Slide

32. Answer: Transitions tab > Transition Effects

33. Answer: It allows you to set the layout, fonts, and colors for all slides in a presentation.

34. Answer: Transitions tab > Transition to This Slide

35. Answer: Home > Layout

Advanced Level:

36. Answer: Insert > Audio/Video

37. Answer: It controls the timing and sequencing of animations on a slide.

38. Answer: 'Slide Show' presents the slides in full-screen mode, while 'Reading View' is a
windowed display for editing.

39. Answer: View > Notes Page

40. Answer: Insert > Hyperlink

Outlook:

1. Answer: Right-click on the email and choose "Mark as Unread."

2. Answer: The "Out of Office" assistant in Outlook allows you to set an automatic reply
when you are away, notifying others that you may not respond immediately.

Access:

3. Answer: A primary key is a unique identifier for each record in a table, ensuring data
integrity. It is important because it uniquely identifies each record.

4. Answer: You can create a new table in Microsoft Access by going to the "Table Design"
view and defining the table's fields and data types.

OneNote:

5. Answer: Sections and pages in Microsoft OneNote help organize notes. Sections are like
notebooks, and pages are like sheets of paper within those notebooks. They aid in structuring
information.

6. Answer: You can share a notebook with others in OneNote by clicking on "File" >
"Share" and selecting the desired sharing options.

Publisher: 7. Answer: Microsoft Publisher is primarily used for creating and designing
publications such as brochures, flyers, and newsletters.

8. Answer: To create a new publication in Publisher, you can select a template or start
with a blank page and customize it with text, images, and other elements.

SharePoint:

9. Answer: Microsoft SharePoint is a platform for collaboration, providing features like

document management, version control, and team collaboration.

10. Answer: You can create a new document library in SharePoint by navigating to the
desired site, selecting "Site Contents," and choosing "New" > "Document Library."

Teams:

11. Answer: Microsoft Teams offers chat, video conferencing, file sharing, and integrated
collaboration tools for effective team communication.

12. Answer: To schedule a meeting in Microsoft Teams, go to the calendar, select "New
Meeting," and set the meeting details, including participants and date/time.
Excel (Advanced):

13. Answer: The "PivotTable Slicer" in Excel provides a visual way to filter data in a PivotTable
or PivotChart.

14. Answer: You can create a Data Table in Excel by selecting the data range, going to the
"Insert" tab, and choosing "Table."