FOR : ATTY. JEBERT BENEDICT J.

BERNABE
OIC, Office of Legal Service

FROM : ATTY. CARLA ANGELINE B. UJANO

Hearing Officer

SUBJECT : Highlights of the Meeting with the Records Management

Division (RMD) and the Internal Audit Division (IAD) regarding
Inventory of Case Folders

Date : 14 August 2019

The meeting was held on 13 August 2019 , 3:00 P.M. at the 2 nd Floor, Conference
Room, PRC, Morayta, Manila.
Attendees:
1. Ms. Henrietta P. Narvaez
Officer-In-Charge, Records Management Division
2. Ms. Evelyn P. Bayaua
Officer-In-Charge, Internal Audit Service
3. Ms. Frances Paula P. Libo-on
Records Management Division
4. Mr. Crispin B. Rodriguez
Docket Officer
5. Atty. Carla Angeline B. Ujano
Hearing Officer

1
Subject
 Per instruction of the Chairman, To submit updated Master list of all
the RMD, the IAS and the Office case folders per lawyer.
of Legal Service should submit a
consolidated report on the
inventory of the case folders.
 The Records Division and the
IAS will conduct a physical
inventory of case folders next
week. (date to be confirmed)
 Submission of consolidated
report will be next week also.
 There is a discrepancy on the
report/inventory of the actual
case folders and the records of
the Office of Legal Service.
 Case folders shall be returned
on or before three weeks upon
receipt of the borrowed case
folders.
 Legal Management Information
System (LMIS)
Respectfully submitted.
Directives for Action
To submit report/ inventory on the
actual case folders in the custody of
the Regions and those case folders
transmitted to the Central Office for
review and signature of the Boards.
To return all case folders in the
custody of hearing officers for more
than a month. It is suggested that
Hearing Officer should limit the
number of requested case folders
and borrow only those that requires
immediate action.
To submit account username and
password. The Office of Legal
Service must also submit names of
employees who will have access to
LMIS.
The Office of Legal Service must
submit recommendation on the
person/s who will act as encoder of
cases in LMIS.