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neR010
CHAPTER

2 Advanced
Features of
Excel 2013
Toggle, the class teacher has asked me to Roll No.5 RAMAN
Goggle: Roll No. 7 KETAN
write the names and roll numbers on the Roll No. 2 ROSHAN
blackboard in the descending order of Roll No. 1 SHIVAM
marks. It is going to take me a long time to Roll No. 3 SHYAM
put these in order!

Toggle: With Excel 2013 you can do that in no time.

Goggle: Really, Toggle? Please tell me how?
Toggle: Sure, Goggle!

Excel 2013 provides the facility to fill a data series

automatically usingthe Auto Fill feature. It also has the What's in Store? E
Flash Fill feature that recognizes the pattern of data, Auto Fill
and fills the remaining list
accordingly Creating Custom Lists
Once you have entered data in a worksheet, you can Flash Fill
changeits order of appearance. This is called sorting of Sorting Data
data. You can also filter data, which selectively blocks Filtering Data
data you don't want to see. Sorting and filtering are very
useful when you work with long data lists. Excel 2013 Conditional Formatting
also has feature called conditional
a
formnatting, which
setsa cell's format according to a condition that you specify.
Let us learn about these advanced features of Excel
2013 in this cbapter.
AUTO FILL
The Auto Fill feature of Excel
allows youto fill a range of cells with a series of data without
actually typing it. Excel has two predefined Auto Fill seriesmonths of
the year and days or tn

19
wCek To use Auto Fill for a series like this, you can follow these steps

.Select the cell, say Al, which has the data-the first day of the week. Now, you want to fill
the rest of the days of the week in the worksheet.

2. Move the cursor to the snall green square at the lower-right

Fill handle
ner of the cell. This square is the fill handle (Fig. 2.1).
Sunday
3. When you point to the fill handle, the cursor changes to a plus Fig. 2.1 First item
of Auto Fill series
sign. Drag it to enclose the area you want to fill (Fig. 2.2).

4. Release the mouse button. The cells enclosed in the selection will be filled with entries from
the predefined series (Fig. 2.3).

S. You also have the Auto Fill Options button in Excel that appears next to the data you add to
a worksheet by using the fill handle. Clicking the Auto Fill Options button displays a list of
actions (Fig. 2.4).

Handy Hint
1Sunday 1 SundayY
O Sopy Cells
Monday If you continue dragging, the
Tuesday OFill Series weekday's list is repeated. If
Wednesday OFill Eormatting Only
5 Thursday O Filil Withgut Formatting you press the Ctrl key while
O FitH Days you drag the fill handle,
Friday Auto Fill
Excel repeats the value (here,
Saturday Options |O Fleekdays
Saturday 8 button Elash Fil! Sunday) in each cell you add to
the series.
Fig. 2.2 Drag the Fig. 2.3 Filled list Fig. 2.4 Auto Fill
Cursor Options menu

The options of the Auto Fill Options button and their respective actions are given in Table 2.1.
N P

Table 2.1 Auto Fill options and their respective actions

OPTIONSs ACTION
Copy Cells This copies the content of the selected cell(s) to the cells indicated
by the fill operation.
Fill Series This fills the cells indicated by the fill operation with the next items in the series.
Fill Formatting This copies the format of the selected cell to the cells indicated by the fill operation but
Only does not place any value in the target cells.
Fill Without This fills the cells indicated by the fill operation with the next items in the series, but
Formatting ignoresany formatting applied to the source cell.
Fill Days or Fill These options change the series to days in the week (Monday-Sunday) or weekdays
Weekdays (Monday-Friday)
Flash Fill This fills the cells by using the Flash Fill. It fills the values by identitying a pattern in the
worksheet data.

20
.
 You can aliso fill a cell range with a series of numbers. The steps for this are:
. Type the first two values of the series in two adjacent cells
2. Select the two cels. Click the fll handle in the lower-right corner of the
3
selected cells (Fig. 2.5).
3. Drag it to enclose the area you want to fill (Fig. 2.6). Fig. 2.5 Select
the first two values
4. Release the mouse button (Fig. 2.). Auto Fill uses the difference for Auto Fill
berween the first two numbers and keeps adding it to the last number.
So the range gets filled automatically

Fast Forward
To select cells Shift+Arrow key

Fig. 2.6 Drag Fig. 2.7 Filled

the fill handle series

CREATING CUSTOM LISTS

You have seen that Auto Fill can fill in names of days of the week and months in a year. This is
because these lists are already stored in Custom Lists. Excel 2013 allows you
1 Engish
to add your own lists to Custom Lists. There are two 2 Maths
ways to add a list: 3Science
4SocialScience
B y importing the list of items 5 Hindi

By typing the list in the Custom Lists dialog box 6Sanskrit

To import a list of items, do as follows:
Sae Fig. 2.8 Select
1. In worksheet. type, say, the subjects you
a
study. the list
Then select the list (Fig. 2.8).
2. Click the FILE tab, and in the menu, click Options (Fig. 2.9). The Excel
Options dialog box appears.
3. In the left pane ot the dialog box, click Advanced, and then under
General. click the Edit Custom Lists... button (Fig. 2.10).
Select
Options 4. The Custom Lists dialog box appears (F'ig. 2.11). Verify that the cell
range of the list of items that you selected gets tilled in the Import list
Fig. 2.9 Select from cells text box., and then click Import. The list gets added to the List
Options entries and Custom lists boxes.

21
 Excel Options
(aenessl
Genefà

Fofm P1ovide feedback with zound

ignore gther apphcations that use Dynamic Data Exchange (DDE)

Proofng
Ask to update automatic links
Save
Show add-in yser interface errors
Language Scale content for A4 or8.5 x 11" paper sires

Advanced At startup, open

fules i Click the Edit
Customze Ribbon
Web Options.. Custom Lists button
Quick Access Toolbar
Erieble muti-threaded processing
Add-l Create lists for use in sotsand fill sequences: Edit Custgmists...

T enter
OK Cancel

Fig.2.10 Excel Options dialog box

Custom Lists
Custom Lists

Custom lists List gntries

NEW LIST English Add

Sun, Mon, Tue, Wed, Thu, Fri, Maths
Sunday, Monday, Tuesday, We Science
Jan, Feb, Mar, Apr, May, Jun, J Social Science Delete
Januay,February, March, apr Hindi
anolish MzhE, SienEE Kodal Sanskrit

Press Enter to separate list entries.

Import list from cels: SAS1 $4S6
mport

OK LCancel
Fig. 2.11 Custom Lists dialog box

5. Click OK on both the dialog boxes.

6. Now, in the worksheet, type English in a cell. Click on its fill handle and drag acrossthe cells
that you want to fill. The list of subjects gets
Custom List
filled. Custom Lists

Custom ists
Click Add
Another way to add a custom list is to type it NEWLST
tgntries
Sun, Mon, Tue, Wed, Thu. Fr
spring
SuTher
directly in the Custom Lists dialog box. This can Sunday, Monday, Tuesday, We
Jan, Feb. Mar, Api, May, Jun, J
Monsoon
Autumn
Jarnuary, February, March, apF .
Winter
be done in the following manner: Engish, Maths, Stience, Social

Type the items

1. After you have opened the Custom Lists in the list

dialog box, click NEW LIST in the Custom

Lists box. Import ist from cel:
mport
2. Type the entries, say, list of seasons, in the
List entries box. Press Enter after each item OK Cancet
(Fig. 2.12). Fig. 2.12 Type the list of items

22
 3. Then click Add. You will find that the list gets added in the Custom lists box.
4. Finally, click OK on both the dialog boxes.

Edit or Delete a Custom List

You can also modify or delete a custom list. The steps for doing this are:
1. To edit the list, make the changes in the List entries Microsoft Excel
box and then click Add.
2. To delete the list, select the list in the Custom lists box List will be permanently deleted.

and click the Delete button. A message box

appears
with a warning (Fig. 2.13). Click OK. OK Cancel

Fig. 2.13 Custom list deletion message

FLASH FILL
The Flash Fill feature is a new feature in Excel 2013. It recognizes the data fill pattern in a
worksheet and fills the remaining series accordingly. To understand Flash Fill, consider t
worksheet shown in Figure 2.14, A B D
consisting of First Name, Middle 1
First Name Middle Name Last Name Full Name
2 Anushka |Jain
Name, Last Name, and Full Name. 3 Divya Gulati
The Full Name column would have 4 Aman
Arora
data that is a combination of the other Nishant Tandon
Fig. 2.14 Data in a worksheet
three columns.
1. Enter Anushka K Jain in cell D2. D

2. In cell D3, start entering the first 1 First Name Middle Name Last Name Full Namne
Anushka Jain Anushka KJain
name Divya. As you do, the Flash 3 Divya Gulati Divya SGulat
4 Aman
Fill logic suggests a series of values Arora
5 Nishant
|Tandon
to fill in cells D3:D5 (Fig. 2.15). Fig. 2.15 Suggested values through Flash Fill
3. Press Enter to accept the
suggestions (Fig. 2.16).
B D
1 First Name Middle Namne Last
Name Full Namn
2 Anushka Jain Anushka KJain
3 Divya Gulati Divya SGulati
4 Aman Arora Aman Arora
5 Nishant TandonNishant K Tandon
Fig. 2.16 Accept the value suggestions

SORTING DATA
One of Excel's most useful features ability to sort data. Sorting rearranges data, which may
is the
be textual, numerical, or
alphanumeric(mixed letters and numbers), in a specified order./(

23
 One Column Sorting
Consider a table of
employees with
theirdesignation and salaries (Fig. 2.17). Employee No. Employee Name Dosignation
In this
example,
will use sorting to
we
2 A101 Ritu Joshi
|Manager Salary
A102 Nishant Vohu a Clerk 55000
arrange the data in ascending order of A103 Bhawna Gulati
Manager 38000
salary. A104 Siddharth Jain Sale sman 68000
. Select a cell in the column
A105 Samarth Arora Sale sman 45000
according A106 |Kanishka Puri Clerk S8000
to which you want to sort the data. Al07 Vaishali Gaur 2000
Clerk 50000
Here, select a cell in column D, say A108 Gaurav Vohra
10
A109 Manager 70000
D2. Divyansh Kumar Sale sman 47000
Al10 Abhas Khanna Sale sman
2. The command for 50000
sorting is available Fig. 2.17 Data in a worksheet
at two
places in Excel:
Click the HOME tab. In the
Editing click
Sort &
Filter button. A list of commands group, the Sort&
Futer Sort Smallest to appears (Fig. 2.18). Click
Sort Smallest to Largest
to Smallest for
Largest for ascending order or
Sort Largest
Sot Largest to Smallest descending order.
Custom Sort.. The same commands
are also available on the DATA
the Sort & tab, in
Eilter
Filter group (Fig. 2.19).
Sort Smallest
to Largest Clear
Fig. 2.18 Sort & Filter
menu Sort Largest Sort Filter Reapply
to Smallest
Advanced
Sort & Filter

3. Click the Fig. 2.19 Sort & Filter group

ascending order option
(using either of the two ways) and
the worksheet will be sorted in 1 Employee No. Employee Name D

ascending order of Salary Al06 Kanishka Puri Designation

|Clerk Salary
A102 |Nishant Vohra 32000
(Fig. 2.20). Al04 Clerk 38000
Siddharth Jain
Multiple Column Sorting
A109
A107
|Divyansh Kumar Salesman
|Salesman
45000
47000
Vaishai Gaur IClerk
Al10 |Abhas Khanna 50000
Suppose we want the list of Al01 Salesman
in employees Ritu Joshi
Manager
50000
descending order of salary for each 10
105
Samarth Arora _ Salesman 55000
A103
Designation for the data given in 11
A108
Bhawna Gulati
Manager
58000
Figure 2.17. For Gaurav Vohra 68000
this, we would need
Fig. 2.20 Data sorted
Manager 70000
the data in the
to sort in
ascending order of Designation and then ascending order of Salary
each Designation. in
descending order of Salary for

24
This can be done in the following manner:
. Select range Al:D11 or select a cell in thetable
2. Select the HOME tab. In the Editing group, click Sort& Filter and select Custom Sort
(Fig. 2.18).
Or
Select the DATA tab. In the Sort& Filter group, click Sort (Fig. 2.19).
3. The Sort dialog box appears (Fig. 2.21). Excel 2013 assumes you have a header row,
meaning
that the first row of the table consists of column headings. So the option My data has
headers is already selected. Sort
If you do not have a header
Aad ieveiXeiete ievei opyLeve Qptions. My data has headers
row, you can deselect it. Column Sort On Order

Sort by Deignation Values A to Z

4. Under Column, select
Designation, under Sort
On, click Values, and
under Order, select A to Z.
Therefore, the data will first OK Cance
be sorted in ascending order
Fig. 2.21 Sort dialog box
of Designation.
Sort
5. Click Add Level to create an
L Add Level elete Leve! SoPy Leve Qptions My data has headers
additional sorting level. A Column Sort On Order
new row appears in the Sort Sort by Designation Vaiues A to 2
Then by Salary Values
dialog box (Fig. 2.22). Under LargesttoSmallest
Column, select Salary and
under Order, select Largest
to Smallest.
Cancel

Fig. 2.22 Sort dialog box with a second sorting level

1 Employee No. Enployee Name Designation Salary

6. Click OK. The data gets rearranged
A107 Vaishali Gar Clerk 50000 in ascending order of
A102 Nishant Vohra Clerk 38000
Designation
and descending order of Salary
A106 Kanishka Puri Clerk 32000
A108 Gaurav Vohra Manager 70000 (Fig. 2.23).
A103 Bhawna Gulati Manager 68000
A101 Ritu Joshi Manager 55000
A105 Samarth Arora
Salesman 58000
A110 Abbas Khanna Salesman 50000
Al09 Divyansh KumarSalesman 47000
11 A104 Siddharth Jain Salesman 45000
Fig. 2.23 Data sorted by Designation and Salary

25
FILTERING DATA
Ihe Filter feature selectively blocks or hides data you do not want to see. A filtered range

displays only the rows/columns that meet the conditions or criteria you specify. Filtering is
a quick and easy way to find and work with selected data. Unlike sorting, filtering does not

26
rearrange data. It temporarily hides the rows/columns you do not want. You can edit, format, or
print the chosen range.

Excel provides two commands for filtering the data range: Filter (for simple criteria) and
Advanced Filter (tor complex criteria). In this chapter we will discuss the Filter leature, 1et
take an example to understand how to use this feature.

I. Consider the same data as shown in Figure 2.20. Select a cell in the range Al:DII, say B2.
2. Click the HOME tab. In the Editing group, A

click Sort & Filter and select Filter in the Employee NeEmployee Nam Desiguatio Salary
drop-down list. A101 Ritu Joshi Manager 55000
102 Nishant Vohsa Clesk 38000
Or A103 Bhawna Gulati Manager 68000
A104 Siddharth Jain Salesman 45000
Click the DATA tab. In the Sort & Filter A105 |Samarth Arora Salesma 58000
A106 Kanishka Puri Clerk 32000
group, click the Filter button. A107 Vaishali Gau Clerk 50000
A108 Gaur av Voh1ra
3. Drop-down menu arrows appear next to |Manager 70000
A109 Divyansh Kumar Sale snun 47000
each column heading (Fig. 2.24). You can
1
Al10 |Abhas Khanna
Salesma 50000

click any of these arrows to apply filter to Fig. 2.24 Data with drop-down arrow in each
column heading
that field.
4. Here, wewill filter the Designation field. Click the arrow associated with the field and you
will be presented with various options (Fig. 2.25).
D

EmployeeN Employee Nam Desigaatio- Salary

A101 Sort A to Z
55000
A102 Sgrt Zto A 38000
A103 Sort by Color 68000
AlUH 1 er 1
45000
A105 58000
A106 32000
Text [iter:
A107 S0000
A108 Search 70000
A109 Select All 47000
Al10 Clerk
S0000
12 Manage
Salesnman

19

Fig. 2.25 Filter menu options of Designation fieid

Select Al)
Clerk
S.
Initially, Select All is ticked. Deselect Select All, select any designation Manage
Salesman
n the
drop-down menu, say Manager, and click OK (Fig. 2.26).
Fig. 2.26 Selecting
Manager

27
 . 1he rOWS Containing Manager in the DDesienation ield will be disp2 EC

Desigaato4 Salarg
Emplosee NEmphog ee 55000
A101 P Josh Marag
68000
A103 Bhawa Caiat
000
carz Vcerz
A108
Fig. 227 ierec ronE Mareger EsgrEd

theicoa in the
data in a worksbeet. lookar
To determine whether filter has been applied to
column beading
ne drop-down menu aro means thar ltering as enabled br not ippied
The ilter I buton
means that hlter 5
Ephoree N Epies eean
Desig Salar
applied. When rou brng Josi Manag
A101 esignatia
the mousé pointe Over A10 Vanag a s anage

this. the iter criteri2 is A10 Cara Vcere

er e r a as s e e r
displayed as sCreen Fig.2.28
(Fig.2.28 Handy Hint
fyou want to remoTe the iiter criteria do one ofhe mcciied he daa
ycu haE
following and E t iter e mew daz
cliick Rezcchy F ycu ETE
Select Clear in the Sort & Filter Dezu in be Editing
emcue al tlters cick me Fiter
group on the HOME rzh
Click Clear in the Sort & Fiter gop on the DATA 2b
Seiect
Click the arow Dem to Designation and seiecz Clear Filter From "Designatioc" or

All in the drop-dome D e u Fig 25

Custom Filtering
Tou can also to e r irz based
use AtoFilter

coniozs i s cale
on certain specihc

custom fhering.

For ezampia. Jer us szT TOU T D d T oT

the data thet shos Salary peater

ene hnor

to 5 I I . Te
To 50000 but less hen or eqe

Steps to do this
are:

Filters i be AtoFiter
1 Point to Number
ig 229 umber Fiters octor
g. 2 ogoces-
Submenuppezrs

28
 Equals (=), Does Not Equal ( < >), Greater
Custom Autofiter
Than (>), Greater Than Or Equal To (>=), Show rowi where.
alary
Less Than (< ), Less Than Or Equal To (<=), I: grealer tharn ur rqual 1a /MM)

Between (values between two ranges), etc. And

2 Click Custom Filter. This will open the

Use ?1o fepresent any single thatatter
Custom AutoFilter dialog box (Fig. 2.30).
Use 1o tepresent any :eie: of (hofarters

3. To display only those rows where the data is O L Cancet

in the range 50000 to 60000, fill in the values

Fig. 2.30 Custom AutoFilter dialoy boz
as shown in the dialog box alongside and click
OK. The filtered rows that satisfy the condition will be displayed in the workshect (Fi,. 2. 1).

A D

Employee NEmployee Nam Designatios Salary

A101 Ritu Joshi Manager 55000
A105 Samarth Arora Salesman 58000
107 Vaishali Gaur Clerk 50000
A110 Abhas Khanna Salesman 50000

Fig. 2.31 Rows showing Salary between 50000 and 60000

Highest or Lowest Values

Filtering also enables you to easily view the highest and lowest values from a large set of data.
For such a kind ofcustom filtering, remove the filter already applied to the worksheet.

To find out the top three salaried employees: Top 10 Autofiter

1. Point to Number Filters in the AutoFilter drop- Show

down menu ofthe column Salary and click Top 10. Top emz

The Top 10 AutoFilter dialog box appears (Fig. 2.32). OK Cances

2. Type 3 in place of 10 and click OK. You will see
Fig. 2.32 Top 10 AutoFilter dialog box
three rows filtered, showing the three top salaried
employees (Fig. 2.33).

Employee N Employee Nam Designatios Salary

A103 Bhawna Gulati Manager 68000
A105 Samarth Arora Salesmana 58000
A108 Garav Vohra Manager 70000

Fig. 2.33 Top three highest salaried employees

of the given ones by choosing
Similarly, you can display the lowest three salaried employees
out

Bottom instead of Top in the dialog box.

29
 Son Ato 2 Filtering by Searching Data
Sot 2 to A
sortby Color
In case you want to filter out a specific value out of thousands of
Cleat Filter From Employee Name rows of data, you can search for your preferred value in the list.

Text fstters
For example, in the AutoFilter drop-down menu of Employee
s1
Name, type 'S*° in the Search box and click OK (Fig. 2.34). All
Selet All Search
Results the records with Employee Name starting with 'S get filtered
Add curert selection to fiter
Samarth Atora
Siddharth lain
(Fig. 2.35).
B C D
1
Employee NiEmployee Nam Designatior Salary
5 A104 Siddharth Jain
Salesman 45000
6 A105 Samarth Arora
OK
Cance Salesman 58000
Fig. 2.35 Rows where
Employee Name start with 'S'
Fig. 2.34 Type 'S*" in the appear
Search box

ACTION BREAK
 Fig.c Fig. d

CONDITIONAL FORMATTING
Condilional formalting is a fcature that allows you to set a cell's format
according to the
conditions you specity. For example, using conditional
formatting, you can display numbers in
a particular color
depending on whether they are greater than, cqual to, or less than a certain
value.

The Conditional Formatting command is available in the Styles

group on the HOME tab (Fig. 2.36), ILet Conditional Format as Cell
us study a few ways to
apply conditional formatting in Excel 2013. Formatting9 Table Styles
Styles
Highlighting Selected Cells Fig. 2.36 The Styles group
Consider the data given in Figure 2.37.
Suppose we want Conditionel
D E marks greater than OEmatting

Roll No. Test bghlight Cels Rodes

Test II Test ll Total 75 to be displayed roter T
78 69 235
65 82
in red background. - Iop/Bottom Rudes Les Than
194
3
62 214 The steps to be Data Bars Between-
46
105 followed for this Cokor Scales
5
223
Fig. 2.37 Selected data range are as given below: |EkonSets Text that Contains

New Rule.
. Select range B2:D6, as shown in Figure 2.37. Clear Rules ,
A Date Occuring
Manage Rules..
2. Click Conditional Formatting in the Styles group on the Puplicate Vahwes
More Rules
HOME tab. A drop-down menu will appear (Fig. 2.38).
Fig. 2.38 Conditional
menu
Formatting
31
 Greater 1hen
the
Select Highlight Cells Rules. In o m a t c e s that
are GRÉATER TNAN

The Greater
submenu. click Greater Than. with ught Red FH wth Dark Red Texn

2.39). Light Red Fil with Dark Red Text

dialog box appears (Fig.
Yeow Fiti with Dark Yetlow Text
Ihan GFeen F i with Dark (sfeen fext
Lrg Red Fil
Red Text
Red Border

Fig. 2.39 Greater Than dialog box

4. Type 75 in the text box.

5. Select Custom Format from the drop-down list

on the right side. The Format Cells dialog box is
displayed (Fig. 2.40).

6. Select the Fill tab in the dialog box and then

select red color.
Cance
7. Click OK. The Greater Than dialog box appears
Fig. 2.40 Format Cells aialog box again.
8. Click OK and all marks greater than 75 will be displayed in red background in the worksheet
Fig. 2.41.
D
Roll No. Test Test TestllI Total
69 8 235 Fast Forward
65 194 To display the Format Ctrl+1
54 52 214
Cells dialog box
25 46 4 105
5 49 223

Fig. 2.41 Cells with red background

Clearing Conditional Formatting

To clear conditional formatting, click Clear Rules in the
Conditional Formatting drop-down menu. A submenu Handy Hint
appears with two options: Clear Rules from Selected Cells To copy conditional
and Clear Rules from Entire Sheet (Fig. 242). Select the formatting:
1. Right-click the cells) with
preferred option. conditional formatting.
2. Click Format Painter in
ENew Rule. the toolbar that appears.
Clear Rules Clear Rules from Selected Cells A moving dashed border
Manage Rules.. Clear Rules from Entire Sheet appears around the cell(s).
Clear Rules from This Table 3. Select the range where
Clear Rules from This you want to copy the
DivotTabie conditional formatting.
Fig. 2.42 Clear Rules submenu

32
Highlighting Selected Rows
This is another manner of applying conditional tormatting in Excel. Suppose, in the earlier
example, you want rows with total marks greater than 220 to be colored blue. 'The steps would
be as follows:
1. Select the range A2:E6 in the worksheet shown New formatting Rule

in Figure 2.37. Select a Rule lype:

Format all cells based on their values
2. Click New Rules in the Conditional Formatting Format only cells that contain

drop-down menu. lhe New

Formatting Rule Format only top or bottom ranked values
Format only values that are above or below average
dialog box appears (Fig. 2.43). Format only unique or duplicate values
Use a fomula to determine which cells to format
3. In the Select a Rule Type box, click Use a
Edit the Rule Description:
formula to determine which cells to format. Fgrmat values where this formula is true:

4. In Format values where this formula is true, SE2 220

type'="and then click a cell in the Total

column, say E2. You will see the value '=$E$2' Preview: No Format Set Eormat.

appear in the text box. Delete the dollar sign OKOK Cancel
before the row number and type '> 220' after
E2. So now you have the value '= $E2 > 220' in Fig. 2.43 New Formatting Rule dialog box
the box.
5. Click Format. The Format Cells dialog box appears.
6. Click the Fill tab. Choose blue as background A B D E
Roll No. TestITest lI Test Total
color and click OkK.
69 235
7. You will see the New Formatting Rule dialog 2 47 65 82 194
3 98 54 62 214
box again. Click OK. The rows with total marks 25 46 34 105
greater than 220 now have a blue background
s 223
(Fig. 2,44). Fig. 2.44 Selected rows with blue background