Implementation Guide INTERNAL

SAP Success Factors Employee Central

Document Version: Q4 2016 - November 4

Location Based Payment

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INTERNAL Location Based Payment

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Table of Contents

1 Introduction..............................................................................................................................4

2 Prerequisites ............................................................................................................................ 5

3 Configuring Pre-Delivered Business Rules............................................................................. 7

4 Configure New Business Rules................................................................................................9

5 Legal Entity - Rule Configuration ........................................................................................... 11

6 Location - Coefficient Configuration Lookup ....................................................................... 12

6.1 Troubleshooting ................................................................................................................................... 14

7 Changing the Location........................................................................................................... 15

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Table of Contents © 2016 SAP SE or an SAP affiliate company. All rights reserved. 3
1 Introduction

In many countries, certain payments are made to employees based on the location they are working in. To handle
this, Employee Central offers the Location Based Payments function. This guide will take you through the steps
needed to implement this function.

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4 © 2016 SAP SE or an SAP affiliate company. All rights reserved. Introduction
2 Prerequisites

Before implementing the function, you first need to make some settings in your system. You need to:
Enable Intelligent Services in Provisioning
Switch on Location Based Payments in the Admin Center
Enable the relevant role-based permissions (RBP) in the Admin Center

2.1 Enabling Intelligent Services

1. Log onto provisioning and choose your company.

2. Choose Enable Intelligent Services.

2.2 Enabling Location Based Payments Settings

1. Go to Admin Center, and in the Search Tool on the top right hand side of the screen, enter Manage Employee
Central Settings and search. This will take you to the Manage Employee Central Settings screen.
2. In the Others section, switch the Location Based Payments button to On, then select Save.

Figure 1

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2.3 Enabling RBP

1. Go to Admin Center, and choose Manage Permission Roles.

2. On the Manage Permission Roles screen, choose Admin Roles.
3. In the Permission Settings section, choose the Permission button,
4. Choose Miscellaneous Permissions from the scroll-down menu on the left.
5. Scroll down the menu on the right and find the Legal Entity - Rule Configuration and Location - Coefficient
Configuration Lookup sections. In both sections, enable both visibility options (View Current, View History)
and all five Actions options (Create, Insert, Correct, Delete, Import/Export).
6. Choose Done.

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6 © 2016 SAP SE or an SAP affiliate company. All rights reserved. Prerequisites
3 Configuring Pre-Delivered Business Rules

Your next step is to configure pre-delivered business rules. There are two scenarios, both of which are outlined in
this section. One is a location change for an existing employee, the other is for new hires.

Location Change for Existing Employee

1. Go to Admin Center. In the search tool, enter Configure Business Rules, then search. This takes you to the
Configure Business Rules screen.
2. In the search menu, choose EVENT_JOBLOCCHNG (SAP_EVENT_JOBLOCCHNG).

Figure 2
3. To make changes to the business rule, choose Take Action, then choose Make Changes. You can change the
Basic Information and/or the Parameters by choosing the relevant pencil icon. When you have made your
changes, choose Save.
4. Associate the rule to job information in the Standard Data Model (SDM) as shown in Figure 3 below.

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 Figure 3

New Hire

If an employee is hired and their job location is configured in the location configuration object with a coefficient
entered for that particular location, you can update the coefficient in the location configuration object. Then,
create a new entry in the compensation portlet, using the effective date of the record as the date of hire of the
employee using the pay component configured in the same record of the location configuration object.
You can follow the process here:

1. Go to Admin Center, choose Company Settings, then choose Configure Business Rules. This takes you to the
Configure Business Rules screen.
2. In the search menu on the left hand side of the screen, choose "EVENT_NEWHIRE"
(SAP_EVENT_NEWHIRE).
3. To make changes to the business rule, choose Take Action, then choose Make Changes. You can change the
Basic Information and/or the Parameters by choosing the relevant pencil icon. When you have made your
changes, choose Save.
4. Go to the Standard Data Model (SDM) and associate the rule to job information as shown in Figure 4.

Figure 4

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8 © 2016 SAP SE or an SAP affiliate company. All rights reserved. Configuring Pre-Delivered Business Rules
4 Configure New Business Rules

To configure your business rules, use the following steps:

1. Go to Admin Center. In the search tool, enter Configure Business Rules, then search. This takes you to the
Configure Business Rules screen.
2. To create a new rule, choose the Create New Rule button on the right hand side of the screen.
3. On the New Rule portlet (see Figure 5), choose Configure Location Based Payments on the left hand side of
the screen.
4. Enter your rule name, rule ID and start date on the right hand side of the screen. You can also add a short
description if you wish,
5. Choose Continue.
6. On the next screen, you can see your basic information and predefined parameters (see Figure 6). You can
now create your rule. When you have finished, choose Save.

Figure 5

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 Figure 6

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10 © 2016 SAP SE or an SAP affiliate company. All rights reserved. Configure New Business Rules
5 Legal Entity - Rule Configuration

This rule receives data from the lookup object and stores it in the compensation base object. The rule ID you have
already created will be available in the Rule ID drop down menu.
To configure the relevant rule for your legal entity, use the following steps:
1. Go to Admin Center. In the search tool, enter Manage Data, then search. This takes you to the Manage Data
screen.
2. Go to the Create New menu on the right hand side of the screen, and choose Legal Entity - Rule Configuration.
3. Choose your Country, Legal Entity, Effective Start Date and Rule ID. You can see an example in Figure 7
below.
4. Choose Save.

Figure 7

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6 Location - Coefficient Configuration
Lookup

To enable the Location - Coefficient Configuration lookup, use the following steps:

1. Go to Admin Center. In the search tool, enter Manage Data, then search. This takes you to the Manage Data
screen.
2. Go to the Create New menu on the right hand side of the screen and choose Location - Coefficient
Configuration Lookup.
3. Enter your Configuration ID, choose your Legal Entity and Location, enter your Coefficient Value and choose
your Coefficient Pay Component. The Coefficient Pay Component Type should be set to percentage and the
isEarning and isRecurring fields should be set to Yes.
4. Choose Save.

Figure 8

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12 © 2016 SAP SE or an SAP affiliate company. All rights reserved. Location - Coefficient Configuration Lookup
 Figure 9

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 Note
To ensure the unambiguous identification of the coefficient associated with certain combination of criteria via a
lookup, you must restrict the creation of entries in the lookup object with values in the fields used as lookup
criteria that duplicate an already existing record of this object.
Legal Entity and Location are selected as the business key for the lookup object. If you need a more detailed
break-down of the coefficient values (for example, the age and gender of employee as well as the legal entity and
location), you can enhance the lookup object with the respective custom fields for the additional criteria values
and add these custom fields to the pre-delivered business key.

6.1 Troubleshooting

Here are a few examples of the on-screen prompts you will see when the system encounters some difficulty.

Coefficient Value Field

If you enter a negative number in the Coefficient Value field that the system does not allow, you will see the
following error message:
Negative values are not permitted for the coefficient value field

If you enter 0 in the Coefficient Value field, you will see the following warning message:
The percentage value you have entered in the Coefficient Value is 0. To continue, select Yes. To make
changes, select No

Delimiting an Entry in the Lookup Object

As an administrator, you delimit one of the following lookup records:
Permanently Delete Record
Change Status to Inactive

When you save your entries, you will see the following warning message:
Employee compensation data could be affected by the change. To continue, select Yes. To make changes,
select No

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14 © 2016 SAP SE or an SAP affiliate company. All rights reserved. Location - Coefficient Configuration Lookup
7 Changing the Location

To see the rule you have created in action, do the following:

1. Go to the employee's home page and choose Employment Information.
2. Go to the Job Information portlet, and choose the pencil icon to make changes.
3. Under Organisational Information, change the employee's location in the Location field. Choose Save.

Figure 10
4. Go to the employee's Compensation Information portlet, and under Compensation, you will see the
employee's compensation rate updated for the new location.

Figure 11

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