PROJECT MOBILISATION SCHEDULE/ CHECKLIST
PROJECT NAME : PROJECT NO. :
MOBILISATION DETAILS: START DATE: PERIOD: FINISH DATE :
Is requirements START FINISH ACTIVITY STATUS
No. ITEM for this
DATE DATE DURATION REMARKS
projects?
Management
1 Allocation of Project Staff and finalize the organization chart for
the project.
2 Conduct Kick off Meeting .
Administration & Special Procedures
1 Obtain Building Permit and Affectation Plan
2 NOC from Relevant Authority
3 Apply for demarcation and obtain accurate building
lines/benchmark from Municipality
4 Apply and obtain approval from authorities for Temporary
electricity if applicable
5 Arrange for generators
6 Apply and obtain approval from authorities for Temporary
water meter if applicable
7 Arrange for water tanks and plumbing work
8 Apply and obtain temporary telephone, fax, and internet lines
9 Collect Municipality drawings
10 Complete all procedures to activate project insurances
Purchase Department
Receive the Project Mobilisation - Material Requisitions from
1 Project Manager and arrange the requirements as necessary.
Estimation & Tendering Department
1 Stamp Contract drawings and documents before issuing to site.
Prepare documents To Be handed over at the Contract kick-off
2 Meeting
4 Forward request for Performance Bond to Finance Section
Page 1 of 6 Form # P-18-F-01
PROJECT MOBILISATION SCHEDULE/ CHECKLIST
PROJECT NAME : PROJECT NO. :
MOBILISATION DETAILS: START DATE: PERIOD: FINISH DATE :
Is requirements START FINISH ACTIVITY STATUS
No. ITEM for this
DATE DATE DURATION REMARKS
projects?
5 Forward request for Advance Payment Guarantee (if applicable) to
the Finance Section
6 Arrange Contractors All Risks Insurance from the Admin
7 Receive copies of insurance policies from Admin & forward to
Project manager
Finalize and Issue to the Project Manager the L.O.I / agreements
8 for the start-up subcontractors like Piling, dewatering, Excavation,
M.E.P etc
9 Follow-up and obtain the necessary guarantees / bonds from the
start-up subcontractors.
Cost Control Division
1 Prepare the List of non-activities and its budget
Project Management division
1 Edit the Project Mobilization Schedule/Checklist - forward to
Planning Dept.
Circulate copies of the Project Mobilization Schedule/Checklist to
2 relevant parties for implementation.
Prepare the list all item required for the project mobilisation and
3 forward to Purchase and Logistic Divisions with Material
Requisition
4 Issue request to the I.T Division for preparing the LAN networks
and site office administration facilities.
Prepare a Method Statement for project mobilisation where
5 necessary.
6 Obtain N.O.C.s, Counter Slip and Authorisation Letter from
Consultant.
Apply to Related Authority Division for temporary site fencing
7 Permit.
Obtain Building Permit, drawings and Affectation Plan from
8
Municipality.
Page 2 of 6 Form # P-18-F-01
PROJECT MOBILISATION SCHEDULE/ CHECKLIST
PROJECT NAME : PROJECT NO. :
MOBILISATION DETAILS: START DATE: PERIOD: FINISH DATE :
Is requirements START FINISH ACTIVITY STATUS
No. ITEM for this
DATE DATE DURATION REMARKS
projects?
9 Apply for demarcation.
10 Obtain accurate building lines/benchmark from consultant
/municipality in coordination with surveyor
Apply and obtain approval from authorities for Temporary electric
11 Power.
12 Apply and obtain approval from authorities for Temporary water
Supply.
13 Apply and obtain temporary fax, Internet and telephone lines.
Ensure that insurances are in place for project mobilisation /
14 execution activities.
15 Construct site storage
16 Provide Contractor / Consultant site offices.
17 Supply and erection of project's sign boards.
18 Provide mess facility and ablution block, Store, Security cabins etc.
19 Provide septic tank or connect to main drainage (temporary).
20 Provide Logistic Div. with the Equipment Schedule
21 Forward the Cash flow Projection and tentative project baseline
programme to the Finance Section. [if necessary]
22 Arrange kick-off meeting with the site team & start-up
subcontractors to discuss the site issues
23 Submit site staff CVs to the Client/Consultant and obtain approval
24 Prepare and obtain approval for Lay down Area plan with details.
25 Establish the document and data control system as per the
company procedure/project quality plan
26 Submit and obtain approval of Material and Shop Drawing
Schedules.
Page 3 of 6 Form # P-18-F-01
PROJECT MOBILISATION SCHEDULE/ CHECKLIST
PROJECT NAME : PROJECT NO. :
MOBILISATION DETAILS: START DATE: PERIOD: FINISH DATE :
Is requirements START FINISH ACTIVITY STATUS
No. ITEM for this
DATE DATE DURATION REMARKS
projects?
27 Stamp Construction Drawings and Documents
28 Prepare Drawing Control Register
29 Prepare specific logs (outgoing & incoming) for all related parties.
30 Submit Project Specific Quality Plan to Client/Consultant.
31 Submit Project Specific Safety Plan to Client/Consultant.
Planning Division
1 Prepare the Project Mobilization Schedule/Checklist based on
information provided by the Project Manager in this checklist.
Prepare and submit Baseline Program. along with Material &
Subcontractor Procurement Schedule, Shop Drawing Schedule,
2 Manpower and cash flow Histograms with S-curves to Consultant
for approval.
Obtain Approval of Baseline Schedule, Histograms & S- curves from
3 the Consultant.
4 Where required, prepare Equipment Schedules in coordination
with project staff.
Review and approve the programme of works issued by the start-
5 up subcontractors [ wherever applicable]
Quality Division
Forward 2 CDs containing the latest versions of the Standard
1 Forms to the Project Manager.
Prepare /Review/approve the Project Quality Plan in coordination
2
with Project manager.
Safety Division
1 Prepare /Review/approve the Project Safety Plan in coordination
with Project manager.
Page 4 of 6 Form # P-18-F-01
PROJECT MOBILISATION SCHEDULE/ CHECKLIST
PROJECT NAME : PROJECT NO. :
MOBILISATION DETAILS: START DATE: PERIOD: FINISH DATE :
Is requirements START FINISH ACTIVITY STATUS
No. ITEM for this
DATE DATE DURATION REMARKS
projects?
2 Provide safety tool box / induction for the site team, consultant
and also the start-up subcontractors.
Logistic Division
1 Receive the Project Mobilisation Material Requisition from Project
Manager and Procure materials for site Services facilities
2 Coordinate with Project /Planning Mgr to generate project
equipment bar chart.
Obtain the necessary road permits/security passes for vehicles
3 involved in mobilisation.
5 Arrange for the site office facilities for the Project team as per
Project manager's request.
Provide the project with the equipment required to facilitate the
6 mobilisation effort.
7 Provide the Project Manager with workshop facility to attend to
minor repairs on site.
8 Provide the project with drivers, operators & technical manpower
for project mobilisation.
9 Co-ordinate execution of foundation works related to fixed plant /
tower cranes with PM.
Obtain KW Rating of selected equipments to be used for site
10 facility and assess the Electrical load requirements
Co-ordinate with the Project Manager and execute the related
11
works.
12 Inspection, testing and commissioning of site facilities.
Others
Page 5 of 6 Form # P-18-F-01
PROJECT MOBILISATION SCHEDULE/ CHECKLIST
PROJECT NAME : PROJECT NO. :
MOBILISATION DETAILS: START DATE: PERIOD: FINISH DATE :
Is requirements START FINISH ACTIVITY STATUS
No. ITEM for this
DATE DATE DURATION REMARKS
projects?
Page 6 of 6 Form # P-18-F-01
