Installation:

Record-keeping
and photographs
Important

The Installation and Functionality checklist

must be completed for every installation.

3 copies must be made for the following:

+ 1st copy to the Health Centre

+ 2nd copy to Ministry of Health
+ 3rd copy to Fenlab/Dulas as record of installation
Contents

The Installation and Functionality checklist

covers the following:

+ System description
+ Shipment details
+ Functionality test
+ Cabling and Installation
+ Staff training
+ Documentation and photographs
+ Conclusion and sign-off
Checklist Complete the checklist in full, ensuring your writing is clear and legible.
Complete the checks in the order shown in the document.

System description
Clearly fill in the serial number information on first page of the document.

The serial numbers can be found on the Refrigerator (A)

and the RTMD - Remote Temperature Monitoring Device (B).

A B
Checklist Complete the checklist in full, ensuring your writing is clear and legible.
Complete the checks in the order shown in the document.

Shipment details
Inspect the crate(s) and contents during the installation phase.
If any equipment has been damaged, it must be recorded on this document.
Checklist Complete the checklist in full, ensuring your writing is clear and legible.
Complete the checks in the order shown in the document.

Functionality test
The installer must carry out the functionality test in
accordance with the instructions supplied, and sign
the report provided.

Ensure the 30-day temperature logger has been

installed and is functional.

Ensure there is sufficient GSM coverage at the health

facility.

The installer can write any additional notes about the

functionality within this section (5).
Checklist Complete the checklist in full, ensuring your writing is clear and legible.
Complete the checks in the order shown in the document.

Cabling and Installation

The installer must ensure that the voltage regulator
has been correctly installed and cabled correctly.

All electrical connections and cables must be

properly protected.
Checklist Complete the checklist in full, ensuring your writing is clear and legible.
Complete the checks in the order shown in the document.

Staff training
User training must be carried out at the Health
Facility, with a minimum of 2 staff where available.

The training should include guidance on

preventative maintenance, temperature recording,
as well as the warranty/claims procedure.

The health centre staff must keep all records clearly

in the folder attached to the refrigerator (see next
slide) and be made aware of the emergency
contact(s) in case of equipment failure.

Following the training, the trainees (health centre

staff) must sign the document and leave a contact
telephone number.
Checklist

Storing files
Keeping clear records in a safe place is imperative,
and using this method is good practise.

Use the tape provided to attach the clear folder to

the side of the refrigerator as shown.
Checklist Complete the checklist in full, ensuring your writing is clear and legible.
Complete the checks in the order shown in the document.

Photograph evidence
The installer is required to take clear photographs as
evidence of a safe, successful installation.

It is recommended that multiple images are taken

during the installation process and of the installed
equipment.

Check the photographs carefully and avoid blur,

distortion and reflections. Ensure that all images
clearly show all of the equipment and relevant
surroundings.

When taking close-up pictures of serial numbers or

small components, ensure the pictures are focused
properly and are clearly viewable/readable.