Question: Explain types of organization structure and what is the factor to create an

organization structure?

Organization Structure Description

 Matrix  Workplace format in which
employees report to two or more
managers rather than one manager
overseeing every aspect of a
project.
 This type of structure is often useful
when skills need to be shared
across departments to complete a
task and can allow companies to
utilize a wide range of talents and
strengths.
 Hybrid  Combines both functional and
divisional structure. Instead of grid
organization
 Divides its activities into
departments that can be either
functional or divisional.
 Widely adopted by many large
organizations
 Functional  The employees are grouped into the
same departments based on
similarity in their skill sets, tasks,
and accountabilities.
 Allows for effective communications
between people within a department
and thus leads to an efficient
decision-making process
 Divisional  This structure organizes business
activities into specific market,
product, service, or customer
groups.
 The purpose of the divisional
structure is to create work teams
that can produce similar products
matching the needs of individual
groups
 Centralized  Refers to a setup in which the
decision-making powers are
concentrated in a few leaders at the
top of the organizational structure.
 Decisions are made at the top and
communicated to lower-level
managers for implementation.
 Decentralized  A type of organizational structure in
which daily operations and decision-
making responsibilities are
delegated by top management to
middle and lower-level managers.
 This frees up top management to
focus more on major decisions.
Factors That Influence Organizational Structure:

 Company size and development stage

 Business strategy
 Location
 Culture
 Technology

Question: Define the term of Preventive and Corrective Maintenance?

Types of Maintenance Description

 Preventive  Preventive maintenance (or
preventative maintenance) is
maintenance that is regularly
performed on a piece of equipment
to lessen the likelihood of it failing. It
is performed while the equipment is
still working so that it does not break
down unexpectedly. In terms of the
complexity of this maintenance
strategy, it falls between reactive (or
run-to-failure) maintenance and
predictive maintenance.
 Corrective  Corrective maintenance is a
maintenance task performed to
identify, isolate, and rectify a fault so
that the failed equipment, machine,
or system can be restored to an
operational condition within the
tolerances or limits established for
in-service operations

Question: What is the significant of Maintenance Budget?

Maintenance budget is a large block of money that is tracked by the accounting department
to a specific cost center. The budget is broken out into large blocks for labour, materials,
contract services, and other related expenses.
Maintenance budget is the key tool that controls the financial resources necessary to
effectively plan and manage the costing of activities within the department
The significant of maintenance budget presentation is title, statement of policy and
breakdown of proposed expenditure. Title is the content of maintenance budget period. Next,
statement of policy is outline the maintenance policy and the relevance of this policy to the
broader objectives of organization. Any changes in maintenance policy should be stated,
giving reason and anticipated benefits. Lastly, breakdown of proposed expenditure is
subdivided in various ways to indicate the nature of proposed work and associated costs.
Classification by type of cost, by type of work, by location, by method of execution (Direct
labour / contract out). There are 5 more significant of maintenance budget presentation
which is discretionary item, cash flow, supervisory and clerical work, direct labour force and
appendices.