To,

The Managing Director,

Columbia Washing Plant Ltd. (M&J Group)
Red Crescent Concord Tower (8th, 12th & 13th Floors) 17,
Mohakhali C/A, Dhaka 1212.
Factory : Baniarchala, Bhabanipur, Bhawalgar,Gazipur.

Date: 9th Sep 2018 Our Ref: iota/CER/18/045 - R6 - EMS

Subject: Revised Proposal for Consultancy for Establishing Environmental Management System in
line with ISO 14001:2015 for Certification

Dear Sir,
We are highly pleased to submit to you the revised proposal for setting up Environmental
Management Systems in your good organization, leading to Certification by a reputed Certification

The detail of the proposal for EMS is in the Appendix 1 and the price proposal is in the Appendix 2.

Please note that we will prepare your good organization for EMS certification in the first phase and
after conducting the Stage – 1 Audit of EMS, we will start the work for Higg.

Should you have any query, we would be happy to clarify instantly.

We look forward to working for your great organization.

Thanking You.
Sincerely Yours,

(Md. Golam Kibria)

Founder and CEO,
IOTA CONSULTING BD
 Appendix – 1
1. Name of the Company: Columbia Washing Plant Ltd. (M&J Group)

2. Company Address: HO : Red Crescent Concord Tower (8th, 12th &

13th Floors), 17, Mohakhali C/A, Dhaka 1212.

Factory: Baniarchala, Bhabanipur,

Bhawalgar,Gazipur.

3. Scope of Work: Establishing Environmental Management System

based on ISO 14001:2015 and certification.

Training and resource development for the above

Management System.

4. Desired Scope of Certification:

Factory: Factory Address As Above
Activity: Manufacturing of Denim Bottom.

05. Approximate workforce in Factory :

Management Staff: 105
Workers: 1874
06. Methodology to be followed:
The methodology for the proposed consulting work will be as below-
(a) Gap Analysis: iota Consulting will carry out a gap analysis
exercise in the beginning to understand the dimension of the
factory activities, existing management system, status of legal
compliance and available resources. The output of this gap
analysis will form the baseline of the organization in terms of
its EMS performance and iota will start an improvement
exercise from this point onward.

(b) Establishing Processes: iota Consulting BD will work with the

factory team and identified the processes needed for the EMS.
These processes will then be established with distinct
input/output/resources and controls and their interactions
will be mapped.

(c) Documentation: The next process will be to document all the

identified processes and write down procedures that control
all the processes. These procedures will be reviewed by the
highest level process owners and be approved accordingly.

(d) Training: Identified staff of the client will be given detailed

training on the standard, continuing for minimum of 2 days so,
that they can understand the language of the EMS and can
 carry out activities in line with the documented procedures
etc.
The aim of these training programs is to create capability in
the organization to adopt and sustain the EMS.

(e) Implementation: The individual processes would be

implemented in this phase. The employees would follow the
established procedures while performing various task in the
factory and this will result in generation of records. These
records would be retained as evidence of implementation of
EMS. There would be specified monitoring and measurement
processes which would monitor the effective implementation
of the EMS. Emergency preparedness processes would also be
in place to take care of any un-anticipated deviation.

(f) Internal Audit: Identified management staff would carry out

audits internally, in order to confirm that the system is in place
and it is working. All the deviations identified during these
audits would be taken care of with correction, root cause
identification, and CAPA.

(g) Management Review: After one cycle of the Internal Audits, a

management review would be carried out. The review would
be done by the top management and it would ensure that the
EMS is adequately in place, implementation is acceptable and
 resources are provided including consideration of all the
challenges and their resolutions.

(h) Invitation to External Auditors: Columbia Washing Plant Ltd.

would select a certification body which would carry out the
stage 1 and stage 2 audits upon invitation by the client. During
and after the audits, iota Consulting will work with the client
to assist conduct of the audit and closing of the NCRs if any.
This support will continue till the system is certified.

(7) Timeline: With full support from client, the entire process would
take 4 – 5 months to complete. Please refer to the gantt chart for
details.
 Timeline for ISO 14001:2015 Certification

Month - 01 Month - 02 Month - 03 Month - 04 Month - 05

S/N Activities for ISO 14001 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20
1. Pre-visit
2. Gap analysis
3. Documentation
4. Training
5. Implementation
6. Internal Audit
7. Management Review
8. 1st certification Audit
9. Observation closure
10. 2nd certification Audit
11. NC closure
12. Award/Decision of certification
 Appendix- 2
Price Proposal

S/N Standard Service Fees

01 EMS Based on ISO Consultancy and Training BDT 200,000
14001:2015 Services
03 Total BDT200,000
In Words: BDT Two Lacs Only

Note 1: 15% VAT on above prices will be paid by Columbia

Washing Plant Ltd. and challan will be provided to iota.
All payment to be made to “IOTA CONSULTING BD” by
account payee cheque.
Note 2: Travel of consultant is not included in above price. Client
will arrange travel of consultants to the site from Banani,
Dhaka. In case iota has to arrange travel, the same will
be charged to client at actual basis.
Mode of payment:
40% of the total amount would be paid in advance during sign up.
20% of the total amount would be paid after completion of
documentation.
20% of the total amount would be paid before certification audit.
20% of the total amount would be paid after closing of stage-2 NCs.