LETTER WRITING

Grade XII
6 Marks

Types of Letters:
 Letter to the Editor
 Letter of Complaint
 Placing Order
 Cancellation Letter
 Letter of Enquiry
 Reply to Enquiry
 Job Application Letter

Marking Scheme:

 Format : 1 mark
 Content : 3 marks
 Expression : 2 marks
• Grammatical accuracy, appropriate words and spelling: 1 mark
• Coherence and relevance of ideas and style: 1 mark
Points to Remember:
1. The content should be brief, clear and to the point.
2. The first paragraph should indicate the subject/purpose of writing the letter.
3. Use simple and direct language.
4. Even while lodging a complaint or making criticism, you should be polite but formal.
5. Use a proper format. Omit punctuation marks in address, date, salutation and
complimentary close.
6. A formal letter must include:
a) Sender’s address
b) Date
c) Receiver’s designation and address
d) Subject
e) Salutation
f) The content in paragraphs
g) Complimentary close
 1. LETTER TO THE EDITOR

The body of a letter to the editor should include the following:

Paragraph 1: Mention the purpose of writing the letter.

Paragraph 2: Give details about the issue/problem raised.

Paragraph 3: Give suitable suggestions

Conclusion: Make an appeal to the authorities/people and mention your expectations.

Format:

Sender’s address

Date

The Editor
Name of the Newspaper
Place

Subject:

Sir

Body in at least three paragraphs

Thank you
Yours truly
Signature
[NAME]
SAMPLE:

Write a letter to the Editor of National Herald, New Delhi about water scarcity in your
locality and suggest ways to improve water supply. You are Ramnath/ Rama of Ghaziabad.

A 24- Kavinagar
MG Road
Gaziabad

08 April 2020
The Editor
National Herald
New Delhi

Subject: Concern over Water Scarcity in Gaziabad.

Sir
Through the columns of your esteemed daily, I would like to draw the attention of the concerned
authorities and public to the scarcity of water in Gaziabad.
It is still early summer and the residents are already facing acute water shortage in the area. The
supply is cut off at 8.30 a.m. in the morning and is restored only for an hour in the evening
between 6 p.m. to 7 p.m. Since the timings are too short and inconvenient, many people,
especially the working couples, are unable to store water. Large families struggle to store enough
water for their daily needs.
Frequent complaints to the Jal Board have not yielded any result. The authorities claim that one
of the tanks of the Hyderpur Water Treatment Plant is under repair and has been shut down,
thereby affecting the water supply.
The Jal Board should make provisions for water tankers at different hours of the day so that all
the people get a chance to collect and store water. Also, measures must be taken to expedite the
repair work. I also urge the people of Gaziabad to use water judiciously and responsibly. Every
individual can contribute by not wasting even a drop of water. I am sure if both we as individuals
and the concerned authorities join hands, the problem will be resolved in no time.
Thank you
Yours truly
Rama
[RAMA]
 7. JOB APPLICATION
The job application letter may be written with or without a resume. In case it is written without a
resume, the main body of the letter should contain the following information.
 Personal information: age, health, gender etc.
 Education/professional qualifications
 Experience / suitability for the job

Sample: You are Amit Sharma, House no. 573, MG Marg, New Delhi. You have
seen an advertisement in Hindustan Times for the post of Marketing Manager.
Write an application for the same to General Manager, GP Private Limited,
Mumbai.

H.No.573
MG Marg
New Delhi

7 November 2019

The General Manager

G.P. Pvt. Limited
Mumbai

Subject: Application for the Post of Marketing Manager.

Sir

In response to your advertisement in The Hindustan Times dated 02 November 2019. I

wish to offer my candidature for the post of Marketing Manager.

I would like to assure you that I possess all the qualities required for the above-mentioned
post. I am hard working, young and dynamic and have adequate experience in the field of
marketing.
If given a chance to serve your organization, I assure you that I shall work with utmost
sincerity and dedication. I would also like to mention my availability for an interview on
any day of your convenience.
My complete resume has been enclosed for your kind perusal.

Thank you
Yours sincerely
Signature
[AMIT SHARMA]
 Encl: Resume, testimonials, attested copies of certificates.

RESUME
Name: AMIT SHARMA
Father’s Name: Mr. Naresh Sharma
Mother’s Name Mrs. Anita Sharma
Date of Birth: 10 December, 1989
Age: 32 years
Sex: Male
Marital Status: Single
Nationality: Indian

Educational Qualification:
Year College/University Degree Percentage

2011 IIM, Kolkata MBA Distinction

2009 Hindu College, BBA (Marketing) 83

Delhi University

Experience: Working at Wipro Limited as Marketing Manager

since April 2015.

Languages Known: English & Hindi

Strengths: Good time management

Positive team spirit & leadership

Hobbies: Reading, travelling, playing guitar.

Permanent Address: H.No. 678, Civil Lines, Patiala

Corresponding Address: H.No.573, MG Marg, New Delhi

Contact No.: 9825678231

Email ID: amit.sh _green @gmail.com

References: (1) Prof. AK Ranjan

Adarsh College, Ambala
050555698
(2) Dr. Gupta
Civil Hospital, 055252547