2/9/2021 SAP Material Management: Release Strategy in Purchasing

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SAP Material Management

Monday, July 30, 2018 About Me

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Release Strategy in Purchasing
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Release Strategy Blog Archive

This is the component in the Purchasing to set up the approval procedures for Purchasing
▼
▼ 2018 (20)
Document like Purchase Requisition, Purchase Order and other purchasing documents. Under
this procedure, if the PR and external purchasing document fulfills certain condition, then it has to ►
► August (3)
be approved by concern person like Department Head or Purchasing Manager, before it can be ▼
▼ July (7)
processed further. This process of approving (clearing, or giving the “green light”) is called Release Procedure for Purchase Order
Release Strategy in the SAP system.
Release Procedure for Purchase
Requisition
Which Documents can be Released (Approved)?
Release Strategy in Purchasing
Release Procedure can be defined for the following documents:
- Purchase Requisition ASAP Methodology
- External Purchasing Documents Purchase Order, Contract, Scheduling Agreement, SAP Different Projects
Request for Quotation and Service Entry Sheet SAP Overview
Special Procurement Type
Release Procedure for Purchase Requisition:
Two different procedures are available for Purchase Requisitions: ►
► June (10)
- With Classification
With this procedure, requisitions can be released both at Item level (i.e. item-by-item) and
in total. The latter approach is also termed as “Overall Release”
- Without Classification
With this procedure, requisitions can only be released at item level.

Only one of the procedure can be used in the SAP, both cannot be use.

Release Procedure for External Purchasing Documents

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External Purchasing Documents (i.e. purchasing documents other than requisitions) are released
at header level. Item-by-item release is not possible. These documents can only be released
using release procedure with classification.

Release Conditions
The release conditions determine the release strategy in accordance with which a purchase
requisition or an external purchasing documents to be released.

Procedure without Classification (Requisition items only)

The condition can be based on one of the following item characteristics or a combination of
these:
- Account Assignment Category
- Material Group
- Plant
- Total Value

Procedure with Classification (Requisition and External Purchasing document)

The precondition for this is that the characteristic are first created and then assigned to the class.
To enable the release strategy to be assigned to it, a requisition or an external purchasing
document must have one of the possible values of each characteristic.

Steps of Release Procedure with Classification:

- Define Characteristic with Transaction Code – CT04. Define the characteristic for
example – Document Type, Purchase Org. etc. provide the Description, Data Type,
single and multiple values assignment in Basic Data tab. In Addln. Data tab maintain the
table and field. Table CEKKO for Purchase Order and CEBAN for Purchase Requisition
- Define Class with Transaction Code - CL02 using Class Type 032 – Release Strategy
and assign the Characteristic with Class
- Define Release Procedure:
o Release Group – It contains one or more release strategies.
Here we define the Release Group and assign the Class with it. Only one class
can be used for whole release procedure
Release Object 01 for Purchase Requisitions and 02 for Purchase Order
o Release Codes – The release code is a two character ID allowing a person to
release the Purchase Requisition or External Purchasing Documents
Here we define Release code and assign with the Release Group
o Release Indicator – When a requisition or external purchasing document has
been processed via release code, a release indicator is assigned to it.
Here we define the Release Indicator, Released, and Changeability during or
after release.
Note that the values 1 to 4 apply to internal purchasing documents (purchase
requisitions) and the values 1 to 6 to external purchasing documents.
1 Cannot be changed

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2 Changeable, no new determination of strategy
3 Changeable, new release in case of new strategy
4 Changeable, new release in case of new strat. or val. change
5 Changeable, new release if new strategy/outputted
6 Changeable, new rel. if new strat. or value change/outputted
Changeable, new release in case of new strategy

o Table: T16FB Field: FRGKE

Release Strategies – This release strategy defines the approval process of

PR/PO. The strategy specifies the necessary release codes and the sequence in
which releases have to be affected. You can define maximum of 8 release codes.
The assignment of the release strategy to Purchase Requisition or External
Purchasing Documents is based on the release conditions. The authorization
object is M_EINK_FRG
Here we define the Release Strategy and assign Release Group with it.

TABLAS DE ESTRATEGIA DE LIBERACION

Ans: T16FG - Release Groups
T16FC - Release Codes
T16FB - Release Indicator: Purchasing documents
T161S - Release Indicator, Purchase Requisition
T16FE - Description of Release Indicators: Purchasing Documents
T16FS - Release Strategies
T16FV - Release Prerequisites
T16FK - Release Statuses

§ Release Prerequisites
§ Release Statuses
§ Classification
§ Release Simulation

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