Deerfield Homeowner Association

Board of Managers
November 13, 2019 – Meeting Minutes

1. The meeting began at 7:00 P.M., and was hosted FMG

2. The attendees were:
a. Joe Badolato (FMG)
b. Lillian Nahas (President)
c. Joey Jeraci (Treasurer)
d. John Martin (Board)
e. John Morehouse (Board)
f. Jason Mencher (Secretary)
3. The Board reviewed and approved the meeting minutes from the October meeting.
4. There was next a discussion of Deerfield’s Financials
a. Cash Balances
b. Arrears
i. Unit 4-4 new owner didn’t receive common charge bill
ii. Unit 8-5 late on HOA Fees
1. FMG to follow-up
iii. Unit 5-3 late on HOA fees
1. FMG to follow-up
c. Payables
d. Tax Certiorari
i. Lillian spoke with tax attorney on 11/12
ii. Money won’t be received until next year
5. Legal
a. Unit 6-2 (Klotz) – Lillian gave letter to FMG / FMG to follow-up with letter (Joe
to speak with Robert)
6. Administration
a. Certificate of Change – Lillian signed
b. Annual meeting to be held on January 28, 2020 at Claremont School
c. Potential By-law changes – Lillian provided handout of previously proposed
changes, including staggered Board terms. Board discussed
i. Jason to provide updated language for #5 of proposed by-law changes
d. Donation o/b/o Victor Errico – approved
7. Unit Owner/Resident Issues
a. 6-6 – walkway steps – Joe inspected, one slate piece on the step is loose, Joe will
speak to Errico to have it addressed
b. 122 Whitetail Circle – leak over door – Joe visited, needs access to understand
issue, sent note requesting access
c. 121 Whitetail Circle – tree removal – Board reviewed Errico Proposal ($1,600)
and approved it
d. 81 Deerfield – exterior pipe insulation issue – Blaha says Deerfield responsible
but we can go into unit to do so to get entry into wall
i. FMG to speak with owner
e. 126 Whitetail Circle – shattered glass – FMG will look to see if addressed
 f. 124 Whitetail Circle – paint on rear lawn – Owner spoke with Joe, very nice and
understands issue and will not do so again
8. Repairs and Maintenance
a. Pyramid Painters
i. Status of Unit 5-1 – Joey said work is okay
ii. FMG to see if painted under decks with issues
iii. FMG to get proposal from alternate painter for Spring work
b. Ryan plumbing – awaiting info on building water shutoff valves
c. Gutter cleaning discussed
d. Street signs – FMG to confirm Errico fixed down sign
e. Pump station fence – FMG will revisit subject with the Town
f. Tri-level steps Deerfield Lane – Gomes expects to begin work in December
g. Rail post fence repairs – discussed next steps
9. Future Projects
a. Retention pond – FMG to get estimates
b. Road replacement estimates – FMG to get estimates
c. Board approved that Joe Badolato can spend up to $1,000 if he sees fit on
needed work and he will then let the Board know
10. The meeting concluded at 8:15 P.M.
11. Next Meeting: December 11, 2019 at 6:00 PM at offices of FMG