1/27/2021 Downtime and PM order integration with SAP PPDS | SAP Blogs

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Amit Agrawal
January 20, 2021 3 minute read

Downtime and PM order integration with SAP PPDS

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Introduction:-

While executing detailed scheduling, maintenance of machines often must be taken into consideration, so
that the production schedule can be as accurate as possible. However, a machine or work center can be
down for multiple reasons and not just maintenance. Some of them are speci ed below-

1. Preventive maintenance
2. Breakdown
3. Unavailability of material or labor
4. Mock safety drill
5. Election voting
6. Physical inventory counting
7. Labor strike
8. Sudden declaration of public holiday by government
9. Any other situation which is not directly related to machine downtime

In case of preventive maintenance, it is easy to know the schedule and hence incorporate while performing
production scheduling. However, for other cases, it needs a daily intervention in schedule where exact
expected hours of downtime can be booked. Some of these issues can be sorted by changing factory
calendar holidays or using special rules. However, it often goes to the consultant as planner himself may not
have access to perform those changes. The turnaround time can be a challenge in this case.

SAP PPDS provides great help to cater such situations, by simply providing a tab to maintain downtimes.

This blog explains how the downtime maintenance works in case of integration with PM as well as manual
entry by planner.
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1/27/2021 Downtime and PM order integration with SAP PPDS | SAP Blogs

Assumptions:-

1. Knowledge about Basic PPDS functionalities.

2. Knowledge about PM master data, maintenance scheduling, etc.

1. Integrating downtime with PM schedule:-

Steps-

1. Create Maintenance work center

2. Create Functional location/Equipment for the work center
3. Assign production work center/Resource to Functional Location/Equipment
4. Plan/Create maintenance orders for functional location/Equipment with following settings-
5. System condition = Not in operation
6. Duration of work (Start and End time)
7. Check downtime tab in resource master to verify if corresponding downtime is visible.
8. Check DS board to verify if corresponding time slot is greyed out, meaning to scheduling can be done in
this period.

PPDS Resource showing downtime tab. Currently no downtime is maintained-

DS board showing Situation before considering downtime. Double click on an order to see start and end
time of the same-

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1/27/2021 Downtime and PM order integration with SAP PPDS | SAP Blogs

Assign PPDS resource to PM functional Location-

Create Maintenance order. In this case, maintenance is planned for 6 hours-

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1/27/2021 Downtime and PM order integration with SAP PPDS | SAP Blogs

PPDS Resource downtime tab is automatically updated with the details of shutdown (Type of downtime =
PM order)-

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1/27/2021 Downtime and PM order integration with SAP PPDS | SAP Blogs

Also, DS board is updated with grey area showing machine downtime and change in end time for the
production order-

2. Maintaining downtime directly in resource master:-

Steps-

1. Maintain downtime in resource master in PPDS

2. Execute DS board to visualize the downtime

PPDS Resource showing downtime tab. Currently no downtime is maintained-

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1/27/2021 Downtime and PM order integration with SAP PPDS | SAP Blogs

DS board showing Situation before considering downtime. Double click on the order to see start and end
times of the same-

Maintain downtime hours in resource. In this case, 3 hours are maintained for physical inventory count-

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1/27/2021 Downtime and PM order integration with SAP PPDS | SAP Blogs

DS Board after maintaining the downtime shows a grey area in the order span. Also, double click on the
order to see that end time is pushed by 3 hours.

Pros and Cons of using PM integrated downtime:-

Alert Moderator
Pros:

Automatic blocking of resource capacity based on PM schedule.

Assigned tags schedule can have most updated downtime information.
Production
Planner can interact with maintenance team in case any schedule needs to be altered.
MAN Production Planning (PP) | SCM APO Production Planning and Detailed Scheduling (PP/DS) |
Cons:

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Related Blog Postsfrom PM Orders cannot be deleted or modi ed within PPDS. This means dependency on
The downtimes
the team responsible for maintaining the PM Orders.
PP If actualand
module maintenance downtime
PM module Integration istracking
(For more than time value
the usage mentioned
of PRT’s)in PM Order, then it will not be re ected in
By PPDS.
sandeep praharaj , Feb 12, 2016

Document Management System Integration with Production order( SFC)

 
By Former Member , Jan 17, 2013

Making the case for

Considerations discrete
while manufacturers
choosing between to perform
ManualMES functionality
Entry of downtimewithinor
SAP
PMERP
schedule integration:-
By Former Member , Jul 12, 2013

1. Accuracy of PM schedule
2. Frequent
Related stoppages in equipment apart from maintenance events
Questions
3. Coordination between production and maintenance streams
4. Breakdown
Con history
guration of serial number XXXXXXXXXXX incompatible with document Item
5. Master
By data in PM
kumar semmalai – 21,
, Feb Assignment
2019 of production resource to PM equipment/Functional location, system
condition,
pp pm etc.
integration
By Former Member
6. Standby , Mar 16, 2011
resources
SAP PP and PM integration
Conclusion:-
By Anita Ari n , Aug 25, 2016

PM and PPDS integration is a very good functionality to have tight integration between the two functions so
that production schedule can be more robust.

3 Comments

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Raveen Hebbare

January 21, 2021 at 4:33 am

Congratulations!!!! Concept well explained. De nitely it will be useful to many.

Like(0)

Anuja Upadhyay

January 21, 2021 at 5:01 am

Good Document to understand more about PM integration with PPDS.

Like(0)

Abhijit Mandal

January 21, 2021 at 6:15 am

Nice article, very useful. Well done Amit

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1/27/2021 Downtime and PM order integration with SAP PPDS | SAP Blogs

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