TEST CODE 01329022

FORM TP 2005096 MAY/JUNE 2005

CARIBBEAN EXAMINATIONS COUNCIL
SECONDARY EDUCATION CERTIFICATE
EXAMINATION
INFORMATION TECHNOLOGY
Paper 02/2 - Technical Proficiency
PRACTICAL
Word Processing
Spreadsheet
Database Management
2 hours
( 20 MAY 2005 (a.m.))

No printing is to be done in the 2 hours allotted for the examination.

Time will be given for printing at the end of the examination.

INSTRUCTIONS TO CANDIDATES
1. There are FOUR questions on this paper.
2. Answer ALL questions.

3. Read the instructions carefully before attempting EACH question.

4. Perform the instructions for EACH question in the order given.

5. Report any problems with the computer or software to the invigilator who will, if possible,
grant you extra time to make up for time lost.

6. If problems are experienced in printing your files, you may request aid from the invigilator
or teacher. Printing is not considered part of the examination.

7. After printing, it is your responsibility to ensure that:

(a) All side perforations (if any) are removed.
(b) Continuous paper (if used) is separated into single sheets which are then put together
in the correct order.
(c) Your candidate number appears in the upper right-hand corner of every page.
(d) Each page is correctly labelled with the name(s) of the files being printed.
(e) All pages being attached belong to you.
Failure to comply with these requests could be disadvantageous to you.

8. A diskette will be provided which must be submitted together with all print-outs at the end
of the examination. Note that the examination is marked from the printed output and NOT
from the diskette.
9. An adequate amount of stationery will be supplied.

DO NOT TURN THIS PAGE UNTIL YOU ARE TOLD TO DO SO

Copyright © 2004 Caribbean Examination Council.
All rights reserved.
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Answer ALL questions.

Perform instructions in the order given.

Save your work at regular intervals as you proceed.

1. (a) Open the file named TRAINING which is located on your diskette.

(b) Change ALL margins in the document to 0.75 inches. ( 1 mark)

(c) Set the page size to 8.5 inches x 11 inches and the orientation to landscape.
( 1 mark)

(d) Insert the text "COMPUTER TRAINING" as the title of the document. The title
line should be placed two lines above the content of the document. ( 2 marks)

(e) Format the text in the title line to be bold, centred and with Arial font style of size 17.
( 2 marks)

(f) Insert the file named FEES which is located on your diskette as the second paragraph in
the document. ( 2 marks)

(g) Insert the following row in the table containing the course fees.

Internet 200

Place the row after the row containing the course fees for database. ( 2 marks)

(h) Right-align the table and remove ALL borders from the document. ( 2 marks)

(i) Insert the text below as a paragraph after the paragraph containing the Internet training.

Presentation Graphics

Students will learn to use a presentation graphics program in the preparation of

information to be displayed on a multimedia projector. Training in Microsoft
PowerPoint is offered. ( 2 marks)

U) Divide the page into two columns such that the paragraphs on Database, Internet,
Presentation Graphics and Desktop Publishing and Operating systems are in the
second column. The title of the document should NOT be affected by the columns.
( 4 marks)

(k) Set the line spacing of the paragraph on Operating Systems to be 1.5. ( 1 mark)

(1) Insert a footer with the text FINAL REPORT at the right. ( 2 marks)

GO ON TO THE NEXT PAGE

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(m) Replace all occurrences of "skills" with "abilities". ( 1 mark )

(n) Use the automatic page numbering feature to insert page numbers at the top right hand
of the entire document. ( 2 marks)

(o) Use the spell checker to correct the spelling of ALL underlined words. ( 1 mark )

(p) Save your file as TRAINING!.

Total 25 marks

2. (a) Type the following letter.

TO: <First> <Last>

FROM: Training Manager

RE: Training Discount

This is to notify you that we have offered all students <age> years or under, a 15%
discount on their course.

Yours sincerely,

W. Hall
Training Manager
( 2 marks)

(b) Save the letter as DISCOUNT.

(c) Using the data from the Student table in the SCHOOL database on your diskette, insert
the three merge fields in the appropriate locations above. ( 2 marks)

(d) Perform a mail merge. ( 1 mark)

(e) Save the merge as DISC.

Total 5 marks

Instructions for printing at the end of the examination:

Print the first and last letter of the mail merge DISC.

GO ON TO THE NEXT PAGE

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3. (a) Open the spreadsheet file named CIT located on your diskette so that it begins in Cell A6.

(b) Enter your candidate number in Cell Al. ( 1 mark)

(c) Use the date function to insert the system date in Cell El. ( 1 mark)

(d) Label Cells F6, G6 and A14 with the text Total, Percentage and Total respectively.
( 1 mark)

(e) Insert a row between Database and Presentation Graphics and enter the following data:

Internet 35 40 65 80
( 2 marks)

(f) In Cell A3 and A4, enter the spreadsheet title rows respectively:

BEST IT
TRAINING 2004
( 2 marks)

(g) Format the title rows with Arial font of size 20, bold and centred across Columns A
through G. ( 2 marks)

(h) In the appropriate cells, insert formulae to compute the TOTAL persons trained for
EACH quarter and for EACH course. ( 2 marks)

(i) In Column G insert the appropriate formulae to compute percentage of persons trained
for EACH course. Use absolute addressing. ( 2 marks)

(j) Format the numeric data in Column G to percentages with 2 decimal places.
( 2 marks)

(k) Format ALL numeric data in Columns A through F with comma format and to 0
decimal place. ( 1 mark )

(1) Right-align the headings for ALL numeric columns. ( 1 mark)

(m) In the range A17 :A21, enter the following text:

SUMMARY

Average
Minimum
Maximum ( 1 mark)

(n) In the range B19:B21, insert appropriate functions to compute the average, minimum
and maximum number of persons trained in the quarters. ( 3 marks)

GO ON TO THE NEXT PAGE

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(o) Sort the spreadsheet in ASCENDING order by Course. ( 2 marks)

(p) Extract the records that represent courses whose QTR4 was above 50. Include
the Course and the QTR4 figure. The criterion range should start in Cell A25 and the
extracted data range should start in Cell A30. ( 3 marks)

(q) Create a pie chart showing the total persons trained in EACH course. Use an appropriate
title for your pie chart. EACH slice of the pie should indicate the course and percentages.
Save the chart in a vacant area on the spreadsheet. ( 4 marks)

(r) Save your spreadsheet as CIT!.

Total 30 marks

4. (a) Open the database file SCHOOL from the diskette.

(b) Add a new record in the Course table with the following data:

F30 Operating Systems 70 Bascom

( 1 mark)

(c) Remove the record with SID= "M30" and Title= "Word Processing". ( 1 mark)

(d) Correct the marks for SID = "M40". New mark is 75. ( 1 mark)

(e) Sort the Course table in ASCENDING order by Tutor. Save the table. ( 3 marks)

(f) Use queries to do the following:

(i) ALL female students who are over 18 years. List the First, Last, Sex and
Age fields. Save the query as FQRY. ( 3 marks)

(ii) ALL courses taught by the tutor Wayne. List the Title and Tutor fields. Save
the query as WQRY. ( 3 marks)

(iii) The average age of male students. Save the query as AVGQRY. ( 3 marks)

(iv) The minimum marks scored by the student. Save the query as MINQRY.
( 2 marks)

(v) Points are awarded to students based on their age. The points are computed as
follows: Points = 20% of age. Insert a calculated field in the student table to
compute the points awarded to students. Save the query as PTQRY.
( 3 marks)

GO ON TO THE NEXT PAGE

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(g) Generate the following reports:

(i) A list showing the courses students are doing. The report should include the
Title, First, Last and Sex fields and should be sorted by T itle. Use an appropriate
title for the report. Name the report COURSERPT. ( 5 marks)

(ii) A list showing the marks students obtained in the different courses. The report
should include the First, Last, Title and Marks fields. The report should have
the title "COURSE RESULTS" and sorted on the Title field and then Last
field. Name the report MARKRPT. ( 5 marks)

Total 30 marks

Grand Total 90 marks

Note: The following are to be printed at the end of the examination:

TRAINING!; DISCOUNT; DISC; CITl; STUDENTS; COURSE; FQRY;

WQRY;AVGQRY; MINQRY; PTQRY; COURSERPT; MARKRPT.

END OF TEST

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