I.

Track changes in Word

I. Track Changes in Word

Turning on Track Changes gives you and your coworkers a way to make changes that are easy to spot. The changes are like sugge stions that
you can review, and then remove them or make them permanent.

Video link:
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Turn Track Changes on and off

• On the Review tab, go to Tracking and select Track Changes.

• When Track Changes is on, deletions are marked with a strikethrough, and additions are marked with an underline. Different authors' changes are
indicated with different colors.
• When Track Changes is off, Word stops marking changes, but the colored underlines and strikethrough from your changes remain in the document
until they're accepted or rejected.
Note: If the Track Changes feature is unavailable, you might need to turn off document protection. Go to Review > Restrict Editing, and then
select Stop Protection. (You might need to provide the document password.)

Show or hide comments or tracked changes

Display all changes inline

The default in Word is to display deletions and comments in balloons in the margins of the document. However, you can change the display to show
comments inline and all deletions with strikethroughs instead of inside balloons.
1. On the Review tab, go to Tracking.
2. Select Show Markup.

3. Point to Balloons and select Show All Revisions Inline.

View inline comments as ScreenTips.

• Rest the pointer on a comment in the document. The comment appears in a ScreenTip.

Display changes by type of edit or by reviewer

4. On the Review tab, go to Tracking and select Show Markup.

5. Do one of the following:

• Select the type of change that you want to display.

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• Select the type of change that you want to display.

For example, select Comments, Insertions and Deletions, or Formatting. The check mark next to the item indicates that the item is selected.

Important: Even if you hide a type of markup by clearing it on the Show Markup menu, the markup automatically appears each time the document
is opened by you or a reviewer.
• Point to Specific People, and then clear all check boxes except the ones next to the names of the reviewers whose changes and comments you want
to show.
Note: To select or clear all check boxes for all reviewers in the list, select All Reviewers.
Display changes and comments for specific reviewers
An editor or reviewer usually wants to view a document as it will appear after their changes are incorporated. This procedure gives an editor or
reviewer the opportunity to see how the document will look with the changes.
6. Go to Review > Tracking > Display for Review.

7. Choose the option you want:

• To review the changes, indicated by a red line in the margin, choose Simple Markup.
• For a detailed view of the changes, choose All Markup.
• For a preview of how the document will look if you make all the suggested changes permanent, choose No Markup.
• To view the original document as if all the suggested changes were removed, choose Original.

Hide tracked changes and comments when printing

Hiding changes does not remove changes from the document. To remove markup from your document, use the Accept and Reject commands in
the Changes group.
8. Go to File > Print > Settings > Print All Pages.
9. Under Document Info, select Print Markup to clear the check mark.

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 9. Under Document Info, select Print Markup to clear the check mark.

Review, accept, reject, and hide tracked changes

Review a summary of tracked changes

Using the Reviewing Pane you can quickly ensure that all tracked changes have been removed from your document. The summary section at the
top of the Reviewing Pane displays the exact number of tracked changes and comments that remain in your document.
The Reviewing Pane also allows you to read long comments that don't fit within a comment bubble.
Note: The Reviewing Pane, unlike the document or the comment bubbles, is not the best tool for making changes to your document. Instead of
deleting text or comments or making other changes in the Reviewing Pane, make all editorial changes in the document. The chan ges will then be
visible in the Reviewing Pane.
10. On the Review tab, go to Tracking and select Reviewing Pane.

11. Do one of the following:

• To view the summary at the side of your screen, select Reviewing Pane Vertical.
• To view the summary across the bottom of your screen, select Reviewing Pane Horizontal.
By default, the Reviewing Pane shows at the top how many total revisions are in the document. To see the number and type of the changes, select
the carat next to the number of revisions.

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 Review each tracked change in sequence

12. Click or tap at the beginning of the document.

13. On the Review tab, go to Changes.
14. Select Accept or Reject. As you accept or reject changes, Word will move to the next change.

15. Repeat until there are no more tracked changes or comments in your document.
Tip: To review changes in the document without accepting or rejecting them, select Next or Previous.

Accept or reject a single change

Rather than move through changes in sequence, you can accept or reject a single change. When you accept or reject the change, Word will not
move to the next change in the document.
• Right-click the change and select the option to accept or reject it.

Review changes by type of edit or by a specific reviewer

16. Click or tap at the beginning of the document.

17. On the Review tab, go to Tracking.

18. In the Show Markup list, do one of the following:

• Clear all check boxes except for those next to the types of changes that you want to review.
• Point to Specific People, and then clear all check boxes except those next to the names of the reviewers whose changes you want to see or
choose All Reviewers to select or clear the check boxes for all reviewers in the list.
19. On the Review tab, go to Changes.
20. Select Accept or Reject. As you accept or reject changes, Word will move to the next change.

21. Repeat until you've reviewed all of the changes in your document.

Accept all changes at the same time

22. Go to Review > Changes.

23. In the Accept list, select Accept All Changes or Accept All Changes and Stop Tracking.

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 Accept or reject all changes at the same time

24. On the Review tab, go to Changes.

25. Do one of the following:
• In the Accept drop-down list, select Accept All Changes.
• In the Reject drop-down list, select Reject All Changes.

Delete comments

26. Select a comment.

27. On the Review tab, go to Comments, and select Delete.

28. Click Next or Previous to move to another comment.

Delete all comments

29. Select a comment.

30. On the Review tab, go to Comments.
31. In the Delete drop-down list, select Delete All Comments in Document.

From <https://support.microsoft.com/en-us/office/track-changes-in-word-197ba630-0f5f-4a8e-9a77-3712475e806a>

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