OBS BUSSINESS SCHOOL

Schedule Management Plan

Project Name: Christmas Party
Project Number: OBS_MPM1905_TM_Activity –
Group01

Prepared by:
• Roberto Ambriz Cisneros
• Daniel Hernandez Bonel
• Nikolai Biriukov
• Steave Arthur Meguebtchie Tchouamo
Last Revised On: 21/7/2019
CONTENTS

Management Approach ............................................................................................................................................ 2

Scheduling Method .................................................................................................................................................. 2
Scheduling Tool ........................................................................................................................................................ 2
Schedule Processes .................................................................................................................................................. 3
Define Activities .................................................................................................................................................... 3
Sequence Activities ............................................................................................................................................... 3
Estimate Activity Resources .................................................................................................................................. 3
Estimate Activity Durations ................................................................................................................................... 4
Develop Schedule ..................................................................................................................................................... 4
Control Schedule ...................................................................................................................................................... 4
Assumptions ............................................................................................................................................................. 4
Plan Approval ........................................................................................................................................................... 5
Attachments ............................................................................................................................................................. 6
A. Activity List .................................................................................................................................................. 6
B. Milestone List .............................................................................................................................................. 7
C. Activity Attributes ........................................................................................................................................ 7
D. Activity Duration Estimates ........................................................................................................................ 10
E. Schedule Baseline ...................................................................................................................................... 11

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SCHEDULE MANAGEMENT PLAN
MANAGEMENT APPROACH

The purpose of this schedule management plan is to establish the criteria and the activities for developing,
monitoring and controlling the project schedule regarding the Christmas Party for OBS Business School employees.
When this plan is approved, no schedule changes will be permitted unless a request for change is processed in
accordance with the procedures set forth in the change management plan.
The project manager will assume overall responsibility for schedule management. The people listed below will
assume the following schedule management responsibilities:

ROLES AND RESPONSIBILITIES

Names / Roles Responsibilities

Project Manager Approve Schedule Management Plan
Project Sponsor OBS Business School CFO
Project Team Lead Develop Schedule Management Plan
Develop Work packages
Assign Resources to Plan
Coordinate Execution
Project Team Members Execute Plan
Project Scheduler Develop Schedule based on Schedule management
Plan

SCHEDULING METHOD

For this event we will be using CPM as the method to calculate minimum project duration and determine the
flexibility on the path of the activities.

SCHEDULING TOOL
The tool for this Schedule will be MS Excel.

Availability:

• Read Only
o Managers
o All team members
• Modification
o Scheduler

2
SCHEDULE PROCESSES
DEFINE ACTIVITIES

ACTIVITY LIST

The list of project activities is included below in Attachment A.

MILESTONE LIST

Milestone list included below Attachment B.

SEQUENCE ACTIVITIES

Project manager will be in charge of sequencing activities and relating them on this Event planning

SCHEDULE CONSTRAINTS

ACTIVITY ATTRIBUTES

Sequencing information is included below in Attachment C, Activity Attributes.

ESTIMATE ACTIVITY RESOURCES

For Estimating Resources Project Manager will develop Resources Plan

Units of Measurement

This event will be managing in hourly and daily basis

Excel Expert Judgment

The estimated resource requirements for each activity are set forth below in Attachment D/E., Activity Attributes.
Resource Requirements

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ESTIMATE ACTIVITY DURATIONS

ACTIVITY DURATION ESTIMATES

The activity duration estimates are included below in Attachment D.

DEVELOP SCHEDULE

For this Event Project Manager will be in charge of developing schedule baseline, it will be approved by General
Manager.

CONTROL SCHEDULE

SCHEDULE BASELINE

The schedule baseline is included below as Attachment E. After this version of the schedule is approved, the
schedule can only be changed through the formal change control procedures set forth in the change management
plan. The schedule baseline will be used throughout the project as a basis for comparison to actual results.

ASSUMPTIONS

While planning and managing the project schedule, it’s possible that assumptions will be made. All assumptions
regarding the project schedule are documented here then transferred to the Risk Management Plan for further
management.

4
PLAN APPROVAL

By signing below, I, ____________________________ in my capacity as Project Sponsor approve of this Schedule

Management Plan.

Name:
Title:

________________________________________ ______________________________
Signature Date Approved

5
 ATTACHMENTS

A. ACTIVITY LIST

Activity Activity Name Detailed Activity Description Assigned To Status / Comments

Number

1.1 Plan development Develop Time and cost Plan for Event Project Manager

1.2 Plan Review PM team meeting to review plan PM Team

1.3 Plan Approval General Manager Receive Plan for approval General Manager

2 Restaurant

2.1 Survey Prospect Local Restaurants near office and Marketing

ask for price

2.2 Receive Quotation Receive and Review Quotes Purchasing 1

2.3 Selection of provider Select best option in price and location Purchasing 2

2.4 Contract Assign Purchase Order Purchasing 3

2.5 Catering Service Selection Review Meal options for dinner and select Human Resources 1

3 Transportation

3.1 Survey Prospect Transportation services and ask Marketing

for price

3.2 Receive Quotation Receive and Review Quotes Purchasing 1 Supported by HR

3.3 Selection of provider Select best option in price and location Purchasing 2

3.4 Contract Assign Purchase Order Purchasing 3

3.5 Transportation arrive to Office Sub-contractor Ctrl by Purchasing

3.6 Transportation arrive to Event Sub-contractor Ctrl by Purchasing

Location

4 Music/Entertainment

4.1 Survey Prospect Several DJ and Entertainers for Marketing

event

4.2 Receive Quotation Receive and Review Quotes Purchasing 1

4.3 Selection of provider Select best option in price and location Purchasing 2

4.4 Contract Assign Purchase Order Purchasing 3

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5 Decoration

5.1 Theme Selection Review options on theme for the party Marketing

5.2 Material Purchase Get BOM for theme and purchase Purchasing 2

5.3 Decoration on site Assign 5 operations members for Operations Ctrl by Marketing
Decorations Task

6 Gifts

6.1 Gift Definition Review options for best gift Marketing

6.2 Material Purchase Get BOM for theme and purchase Purchasing 3

6.3 Gift Assemble Assign 5 operations members for Assemble Operations Ctrl by Marketing
Gift

B. MILESTONE LIST

Attach the milestone list here.

Milestone Name Milestone Description Mandatory Optional

Number
Christmas Party 1 Event for Employees X
Plan Approved 2 General Manager to Approve Plan X
Restaurant Contract Sing 3 Assuring Location and Meal for Event X
Transportation Contract Sing 4 Assuring Transportation for Employees X
Transportation on Office 5 Transportation on Office X
Transportation on Restaurant 6 Transportation on Restaurant X
Entertainment Contract Sing 7 Entertainment for Event X
Decoration 8 Theme Decoration for Restaurant X
Gifts 9 Christmas Gift For 40 Employees X

C. ACTIVITY ATTRIBUTES

Activity # / WBS Activity Name Assigned To Resource

Requirements
Christmas Party Antoni Miranda

1 Plan

1 1.1 Plan development Project Manager 1

2 1.2 Plan Review PM Team 5

3 1.3 Plan Approval General Management 1

2 Local/Restaurant

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4 2.1 Survey Human Resources 1 1

5 2.2 Receive Quotation Purchasing 1 1

6 2.3 Selection of provider Purchasing 2 1

7 2.4 Contract Purchasing 3 1

8 2.5 Catering Service Selection Human Resources 1 1

3 Transportation

9 3.1 Survey Human Resources 2 1

10 3.2 Receive Quotation Purchasing 1 1

11 3.3 Selection of provider Purchasing 2 1

12 3.4 Contract Purchasing 3 1

13 3.5 Transportation arrive to Office Sub-contractor

14 3.6 Transportation arrive to Event Location Sub-contractor

4 Music/Entertainment

15 4.1 Survey Human Resources 1 1

16 4.2 Receive Quotation Purchasing 1 1

17 4.3 Selection of provider Purchasing 2 1

18 4.4 Contract Purchasing 3 1

5 Decoration

19 5.1 Theme Selection PM Team 5

20 5.2 Material Purchase Purchasing 2 1

21 5.3 Decoration on site Operations 5

6 Gifts

22 6.1 Gift Definition PM Team 5

23 6.2 Material Purchase Purchasing 3 1

24 6.3 Gift Assemble Operations 5

CHRISTMAS PARTY STARTS

Activity Activity Predecessor Activity Successors Activity

Constraints Lead Times Relation
Lag Times

1.2

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 1.1 1.3 FS

1.2 FS

Can´t Start before Predecessor 1.3 2.2+23hrs., 5.1 FS

Can´t Start before Predecessor 2.1-23+hrs 2.3,3.2 FS

Can´t Start before Predecessor 2.2 2.4+1hrs., 3.3 FS

Can´t Start before Predecessor 2.3-1hrs. 2.5+45hs, 3.4 FS

Can´t Start before Predecessor 2.4-45hrs FS

Can´t Start before Predecessor 1.3 3.2+24hrs FS

Can´t Start before Predecessor 3.2-24hrs,2.2 5.2,3.3 FS

Can´t Start before Predecessor 3.2,2.3 3.4+1hrs FS

Can´t Start before Predecessor 3.3-1hrs,2.4 3.5+54hs FS

Can´t Start before Predecessor 3.4-54hrs 3.6+1hrs FS

Can´t Start before Predecessor 3.5-1hrs. FS

Can´t Start before Predecessor 1.3 4.2+23hrs. FS

Can´t Start before Predecessor 3.2,5.1-23hrs. 4.3 FS

Can´t Start before Predecessor 4.2,3.3 4.4+21hrs.,5.2+45hrs. FS

Can´t Start before Predecessor 3.4,4.3-2hrs 7.2+22hrs FS

Can´t Start before Predecessor 1.3,4.1 FS

Can´t Start before Predecessor 4.3-45hrs. 5.3+21hrs FS

Can´t Start before Predecessor 5.2-21hrs FS

Can´t Start before Predecessor 1.3 6.2 FS

Can´t Start before Predecessor 6.1,4.4-22hrs 6.3 FS

Can´t Start before Predecessor 6.2 FS

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 D. ACTIVITY DURATION ESTIMATES

Name Name of Immediate Project Role Skills Required Estimated Estimated

Organization Supervisor Start Date Stop Date
PM OBS Business General Coordinate Event Project 9-7-19 19-7-19
School Manager Management 9:00 AM 6:00 PM
HR 1 OBS Business Project Prospecting Negotiation skills 15-7-19 15-7-19
School Manager Services 9:00 AM 9:00 AM
HR 2 OBS Business Project Prospecting Negotiation skills 16-7-19 18-7-19
School Manager Services 9:00 AM 9:00 AM
PUR 1 OBS Business Project Evaluating Quotes Negotiation skills 16-7-19 18-7-19
School Manager / Assign PO 10:00 AM 9:00 AM
PUR 2 OBS Business Project Evaluating Quotes Negotiation skills 16-7-19 18-7-19
School Manager / Assign PO 12:00 PM 9:00 AM
PUR 3 OBS Business Project Evaluating Quotes Negotiation skills 15-7-19 18-7-19
School Manager / Assign PO 9:00 AM 9:00 AM
OPERATIONS 1 OBS Business Project Decoration / Gifts 18-7-19 19-7-19
School Manager Assy 9:00 AM 1:00 PM
OPERATIONS 2 OBS Business Project Decoration / Gifts 18-7-19 19-7-19
School Manager Assy 9:00 AM 1:00 PM
OPERATIONS 3 OBS Business Project Decoration / Gifts 18-7-19 19-7-19
School Manager Assy 9:00 AM 1:00 PM
OPERATIONS 4 OBS Business Project Decoration / Gifts 18-7-19 19-7-19
School Manager Assy 9:00 AM 1:00 PM
OPERATIONS 5 OBS Business Project Decoration / Gifts 18-7-19 19-7-19
School Manager Assy 9:00 AM 1:00 PM
BUS DRIVER Trans Personal Project Transportation of Driving Skills 19-7-19 19-7-19
Manager Personnel 6:00 PM 6:00 PM

WBS ID # Activity Human Effort in Number of Duration

Resources Hours Estimate
1 Plan
1.1 Plan development 1 4 8
1.2 Plan Review 5 4 20
1.3 Plan Approval 1 4 4
2 Local/Restaurant
2.1 Survey 1 2 2
2.2 Receive Quotation 1 1 1
2.3 Selection of provider 1 1 1
2.4 Contract 1 1 1
2.5 Catering Service Selection 1 4 4
3 Transportation
3.1 Survey 1 2 2
3.2 Receive Quotation 1 1 1
3.3 Selection of provider 1 1 1
3.4 Contract 1 1 1
3.5 Transportation arrive to Office
3.6 Transportation arrive to Event Location
4 Music/Entertainment
4.1 Survey 1 2 2

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 4.2 Receive Quotation 1 1 1
4.3 Selection of provider 1 1 1
4.4 Contract 1 1 1
5 Decoration
5.1 Theme Selection 5 1 5
5.2 Material Purchase 1 4 4
5.3 Decoration on site 5 4 20
6 Gifts
6.1 Gift Definition 5 1 5
6.2 Material Purchase 1 3 3
6.3 Gift Assemble 5 4 20

E. SCHEDULE BASELINE

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