A DAY IN THE LIFE OF AN AP SPECIALIST

BEFORE AUTOMATION AFTER AUTOMATION

Arrive at work Arrive at work
Great!
Can I pay this?

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Go through manual steps to capture and print an invoice Enjoy coffee, check for invoices

Invoice? Check!
Great!
Next... Time to pay this.

Save an invoice in a click

PO? Shoot!

Try to find a PO in all the paperwork—and remember who needs to approve it Match it with a PO automatically
Can I pay this?
Who do I
give this to? PO #129
MATCH

Wait for approval...and wait some more... Click to generate a check request
Invoice I gave it to
#129? Approver #2

CHECK REQUEST

Wait even more—and then you have to chase it down Put it into an automated workflow
Hmm...
Invoice?
?
What
invoice? #129! Let me look.

ROUTE FOR APPROVAL

Finally get it approved Know where it’s at—every time

Maybe
I can actually
pay this? INVOICE STATUS

Invoice #129: Approver #1 to review

approved! #128: Approver #2 to review
#127: Approved
#126: Approver #2 to review

BUT…you meet a roadblock—and you can’t pay it Get approval in minutes, pay it
I need to take
a closer look
Why can’t
I pay this?
YES!
Create at this... I can pay this!
check It’s not
request approved.

And you can’t even start on all the other manual steps Sync data with the ERP automatically
Copy it › Mail payment › Manually enter data › File it ›

ERP
Invoice #

Not to mention how many other invoices are still waiting to be paid Save—without manual effort

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Late fees pile up

Go home feeling like you’ve accomplished nothing Move on to the next invoice

AT THE END OF THE DAY:

INVOICES NOT PAID ∞
LATE FEES $$$
TIME WASTED