HCML Vhse Management System Socialization

HCML VENDOR HSE
MANAGEMENT SYSTEM
SOCIALIZATION
Jakarta, 4th of April 2017
1
Agenda
1 Safety Briefing
2 HSE Moment
3 VHSE Socialization
4 Invoice Receiving Procedure
5 Questions & Answers
HCML Vendor HSE Management System Socialization | Jakarta, 4th of April 2017 2
HCML Work Area
CORPORATE
VISION,
MISSION &
VALUES
4/4/2017 HCML Vendor HSE Management System Socialization | Jakarta, 4th of April 2017 4
5
6
2016 HSE Target & Achievement
Description Total
Days without Recordable Accident (Last Accident on 4 June 934
2014)
Total Man-hours without Recordable Accident (per 31 Dec 2016) 3,308,454
Total Man-hours without Loss Time Accident (per 31 Dec 2016) 4,764,966
HSE Performance
HSE Performance (2)
1 Management Visit 121

2 Inspection 431
3 HSE Observation 21.205
4 Permit to Work (PTW) 11.279
5 Risk Assessment & JSA 10.719
6 HSE Training 117
7 VHSE-MS (PJA, WIP & FE) 59
8 HSE Drill 131
HSE Performance (3)
2000000
1500000
1000000 1.933.164
500000 988.941
588.892 716.061
374.176
0
2012 2013 2014 2015 2016
12
10 NRI
8 FA
10
6 RA
5 3
4 5
2 2
0
2012 2013 2014 2015 2016
2017 HSE Objective & Target
2017 HSE Campaign
Q1 Q2
HEALTH, SAFETY AND ENVIRONMENT MANAGEMENT SYSTEM Doc No : HCML.HSE.FRM.042
H2S ENTRY PERMIT Level : 4
Number
Work Order No
1. Task Description
Performing Authority Name: Department: b. Have Gas Detectors
been calibrated?
YES NO
Date Issued: Time Issued:
c. Have Gas Detectors
YES NO
Location: been bump tested?
Work to be performed: 3. Respiratory Equipment (For all Permit Entrants)

Self-Contained Breathing Apparatus (SCBA)
Permit Entrants (List name)
1.) Supplied Air Breathing Apparatus (SABA)
2.)
3.) Emergency Escape Breathing Apparatus (EEBA)
4.)
5.) Gas Mask
2. Additional Permits or Forms (Please attach if required) 4. H2S Training Certification YES NO
(For all permit entrants)
Confined Space Entry Permit YES NO 5. Safety Induction YES NO
Hot Work Permit YES NO 6. Buddy System YES NO
Cold Work Permit YES NO 7. Performing Authority Notify
YES NO
to respective Area Authority
3. Preparation required for Entry & Work (Check box when complete)
4. Communication Method
1. Personnel Protective YES NO
Equipment (For all Permit Entrants) Radio
2.H2S Monitoring Equipment Voice

(For all Permit Entrants)
Other (Please specify)
a. Gas Detector YES NO
5. H2S Initial Gas Testing

Date Time Tester No. H2S (ppm) AGT Name AGT Signature
6. Regular Gas Testing (Every 2 hours)

Date Time Tester No. H2S (ppm) AGT Name AGT Signature
7. Authorization by Site Controller (SC) and Area Authorizer (AA)

I certify that all required precautions have been taken and necessary equipments is provided for safe entry and work in this H2S area.
Printed Name (SC) Signature Date Time
Printed Name (AA) Signature Date Time
8. Permit Cancellation (Complete at the end of job not exceed 12 hours)

Performing Authority Name Signature Date Time
Distribution List Original : Worksite Copy 1 : AA Copy 2 : Permit Office ORIGINAL : WORKSITE
HSE Procedures Compliance

(Permit To Work) Emergency Response Awareness
Q3 Q4
Hazard Observation Program Marine Safety

Background
• As per SKK Migas Letter No: KEP-

0074/SKKO0000/2016/S0, many
PSCs implement different HSE
qualification standard.
• In order to establish standard for all

PSCs, SKK Migas developed
standard on HSE Qualification in
goods/services procurement in oil
and gas upstream industry.
Manhours and Contract Risk
Employee
15%
Contractor
85%
High
37%
Low
60%
Medium
3%
Objective
• Providing company and contractors an effective common
process for the management of HSE in a contract
environment, so that both the client and contractor can
devote their resources to improving HSE performance.
• Ensuring contractors’ HSE-MS and program are suitable for

the service being provided and the level of risk.
• Facilitating the interface of contractor’s activities with

those of the client, other contractors and subcontractors
Vendor HSE MS
Administration Phase : Contractor Selection Cycle
Risk Risk
Assessment Selection
Assessment Pre-Qualification
Contract Award Vendor

HSE MS
Database
Field Implementation
Pre Job Activity Final Evaluation

Work-In-Progress
Risk Assessment
• Risk Assessment, a step to classify the contracted service into the following
risk categories: Low (L), Medium (M) or High (H). The risk category shall then
determines the necessity of the subsequent VHSE steps
• Risk Assessment shall carry out by User Department prior to performing pre-
qualification
• The evaluation result from the risk assessment must be approved from User
Department Manager, and copies of the risk assessment result must be
submitted to HSE Department and Procurement Department.
• Risk assessment method could be conducted for contractor applicant who
only able to register in the vendor list based on expertise refer to the
classification list. Prequalification (PQ) performed for Medium and High risk
only
Risk Assessment Flow
Contract
Classified
User Dept. Work Next Phase
Proposed Classification (*)
Contract
Not Classified
Risk Assessment
Guideline
Risk Matrix
PROBABILITY
People A B C D E
Potential Asset/ Occurs Occurs

Environment Reputation Never heard Has occurred Has
Saverity Production several times several times
Health Safety of in O&G in O&G Occurred in
a year in a year at the
Industry Industry HCML
HCML same area
No impact for
0 health
No injury No damage No impact No impact 1 2 3 4 5
H
a Slight damage
Slight effect Slight impact
z 1
Slight health Slight Injury (FAC, (<$1,000,000 & no
(w ithin fence, no (Public 2 4 6 8 10
effects MTC) disruption to
exceedance) aw areness)
a operation)
r Minor Injury (LTI 4

Minor
Minor effect
(temporary Limited impact
Minor health damage($1,000,00
d 2 effects
days or less,
0-$5,000,000&
contamination / (local public/ 3 6 9 12 15
RWC) single media)
brief disruption)
exceedance)
Local effect
Local damage Considerable
R Major health Major Injury (LTI, ($5,000,000 -
(recoverable
impact (region/
a 3 effects PPD > 4 days $10,000,000 &
environmental
state public/ 4 8 12 16 20
loss/repeated
partial shutdow n) media)
exceedance)
t Major damage Major effect
Permanent total ($50,000,000 - (severe damage National impact
i 4 disability to single Single Fatality $500,000,000 & recoverable/ (extensive 5 10 15 20 25
n fatality partial operation
loss)
extended
exceedance)
adverse media)
g Multiple Permanent
Extensive damage
Masive effect
(w idespread, International
(>$500,000,000 &
5 total disability to Mulitiple Fatalities
substantial
chronic effects/ Impact (extensive 6 12 18 24 30
single fatality constant high adverse media)
operational loss)
exceedance)
Pre Qualification
• A step to review the Contractors’ HSE qualifications and choose only
those with the potential to perform the job HSE, is included in the
bidder list.
• Containing VHSE topic questionnaires (VHSE-MS) that they are
required to fill and submit to HCML VHSE dept.
• Contractors who obtain a pass the pre qualification shall
automatically entered into the HCML HSE Database with one-year
validity.
• Contractors who do not pass the pre qualification after the 3rd
attempt shall not be participated in any bidding process for a of one
(1) year period.
Pre Qualification
Criteria used to assess HSE Qualification consist of 8 elements,

which are:
1. Leadership & Commitment
2. HSE Policy & Strategic Objectives
3. Organization, Responsibility, Resources, Standard and
Documentation
4. Risk Management
5. Planning & procedures
6. Implementation and performance monitoring
7. HSE audit and review of HSE-MS
8. Management review
Pre Qualification
• VHSE PQ is conducted for medium and high risk job
• For high risk job, minimum passing score is 60% from total
score (60% x 80 = 48)
• For medium risk job, minimum passing score is 54,3% from
total score (54,3% x 80 = 43,44)
• In order to pass the PQ, Contractor shall complete 4
mandatory elements, which are:
1. Element 1.1 HSE Commitment & Leadership
2. Element 2. Policy and Strategic Objectives
3. Element 4.1 Risk Assessment and Control
4. Element 5.1 HSE Operational Manual
Pre Qualification
Attending HSE
Check Database
Briefing
VHSEMS Admin HSE & PROCUREMENT
PQ-Phase Fill & Submit

VHSE-MS Req. 3 folder of QHSE Topic
Vendor Vendor 2 3
Document Passed N 2nd 3rd

Evaluation Evaluation? Opportunity Opportunity
HSE Dept 1 Y
Y
Evaluation
Evaluation Result 2
Approve by Value
in database
HSE Heads Improve?
System
N
Notification to
3
PROCUREMENT Not Pass
System VHSEMS
Evaluation
Questionnaire & Scoring Criteria
Questionnaire to be attached
Selection
• A step to determine the competence contractor which has

complied with Quality, Health, Safety and Environment,
beside administration, technical, commercial requirements.
• Field inspection and auditing could be conducted to ensure
the compliance between bid document and the reality in the
field.
• HSE Dept only assist in Selection VHSE View based on VHSE
Documentation.
Pre Job Activity
• A step to bridge communication between the field working

levels of HCML and contractors.
• First Step in the Field Implementation phase of VHSE
Management System, after Contract Award.
Pre Job Activity
Contract Award
Post-Mobilization
(PJA Meeting on Site):
Communicating QHSE Plan, Audit,
Pre-Mobilization
Finalization of all QHSE
(PJA Meeting Office): Requirements, QHSE Briefings
Work & QHSE Plan, Review all
Potential Hazard and Other QHSE
Issues, Check all equipment, PPE
and tools for readiness, Develop Mobilization
Emergency Procedures, Review List
of Conditional Acceptance and
Contract Execution
propose personnel qualification
No Is preparation Yes
Complete ?
Work in Progress
Is a period where the service is carried out on the job site.

• Responsibility: User Department
• Conducted during the contract period (or semi annually if the contract
period is more than one year and 1 (one) time if the contract period is less
than 6 (six) months)
• User Department may ask for assistance of HSE Team for conducting the
WIP Evaluation & Interim report
• To develop and giving some advises to contractors
• To ensure compliance with the contract document, proposed HSE Plan,
Company rules, Regulations and Procedure.
• To verify that the contractor implements the Contractual HSE Obligation
and Conditional Acceptance items.
Work in Progress
Internal Evaluations:
Execution
QHSE Inspection Checklist,
Audit, QHSE Program.
Initial Visit
Accidents/Incidents
Interim Reports
Reports
QHSE Scope & Standards:
• Contractual Obligation
• Conditional Acceptance List
No Yes
Corrective Action
taken ?
No
Yes Scope of Work No 2nd week prior end
Changes Additional
Disciplinary Action of services or
contract expiration
hazards?
Yes
Final Evaluation
Final Evaluation
The contractor shall present and submit final HSE Report

(with evidences) to User Department and HSE Team, as
follows:
- HSE performance
- HSE issues
- Contractor Performance Evaluation (KPI)
- Injuries, damage, incident and near misses reports
- Training conducted.
- Follow-up of WIP Evaluation results & WIP Interim report
Document Submission
• VHSE Document to be submitted in hard copy and soft copy
(CD)
• VHSE Document to be delivered to:

HSE Department – HCML
Indonesia Stock Exchange Building, Tower 1, 24th Floor
Jl. Jendral Sudirman Kav 52-53
South Jakarta, DKI Jakarta 19120
F.A.Q
No. Question Answer
If our company has passed VHSE-PQ in

1. another company, should we submit VHSE Yes
Document in HCML?
If our company still has valid HCML VHSE You can submit latest
2. Certificate, should we submit latest questionnaire for renewal
questionnaire as per SKK recommendation? purpose only.
Should we submit document in hard copy or
3. Please submit both
soft copy?
If our company has passed VHSE-PQ in
another company with using SKK’s
4. Yes
questionnaire but in we don’t pass in your
company, can we request for clarification?
Thank you

HCML Vhse Management System Socialization

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HCML VENDOR HSE

4 Invoice Receiving Procedure

5 Questions & Answers

1 Management Visit 121

Work to be performed: 3. Respiratory Equipment (For all Permit Entrants)

2.H2S Monitoring Equipment Voice

5. H2S Initial Gas Testing

6. Regular Gas Testing (Every 2 hours)

7. Authorization by Site Controller (SC) and Area Authorizer (AA)

Printed Name (AA) Signature Date Time

8. Permit Cancellation (Complete at the end of job not exceed 12 hours)

HSE Procedures Compliance

Hazard Observation Program Marine Safety

• As per SKK Migas Letter No: KEP-

• In order to establish standard for all

• Ensuring contractors’ HSE-MS and program are suitable for

• Facilitating the interface of contractor’s activities with

Contract Award Vendor

Pre Job Activity Final Evaluation

Potential Asset/ Occurs Occurs

r Minor Injury (LTI 4

Criteria used to assess HSE Qualification consist of 8 elements,

PQ-Phase Fill & Submit

Document Passed N 2nd 3rd

• A step to determine the competence contractor which has

• A step to bridge communication between the field working

Is a period where the service is carried out on the job site.

The contractor shall present and submit final HSE Report

• VHSE Document to be delivered to:

If our company has passed VHSE-PQ in

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