Dc2018-0125-WSP Review and Approval

Republic of the Philippines
Department of Health
OFFICE OF THE SECRETARY
March 27, 2018
DEPARTMENT CIRCULAR
No. 2018- Ql25'
FOR: ALL UNDERSECRETARIES, ASSISTANT SECRETARIES.

CENTRAL OFFICE BUREAU/SERVICE DIRECTORS. PROGRAM
W
MANAGERS. ALL DIRECTORS OF REGIONAL OFFICES.
HEADS OF LOCAL GOVERNMENT UNITS AND OTHERS
SUBJECT: Manual of Operations on Review and Approval of the Water Safety

Plans of Drinking-Water Service Providers
Pursuant to DOH Administrative Order (AO) No. 2014—0027 “National Policy on Water
Safety Plan (WSP) for All Drinking—Water Service Providers” dated September 4, 2014, all
drinking—water service providers shall be required to prepare and submit their WSP to the
Department of Health for approval.
Enclosed for information and guidance is a copy of the Manual of Operations on Review
and Approval of the Water Safety Plans of Drinking-Water Service Providers in accordance to A0
No. 2017—0006 dated April 20, 2017 “Guidelines for the Review and Approval of the Water Safety
Plans of Drinking-Water Service Providers”.
The Manual of Operations (MOP) was developed to describe the step—by—step procedures
for the review and approval process of WSP. The manual covers the requirements for application,
review and issuance of WSP Certificate of Acceptance. Enclosed in the MOP are related forms
and assessment tools to be used in the review and approval process.
Dissemination of the information to all concerned is desired.
By Authority of the Secretary of Health:
Technical ervices Cluster
Building 1, San Lazaro Compound, Rizal Avenue, Sta. Cruz, 1003 Manila 0 Trunk Line 651-7800 Direct Line: 7l1-9501
Fax: 743-1829; 743-1786 0 URL: http://www.doh.gov.ph; e-mail: fidunue@doh.gov.ph
REVIEW AND APPROVAL OF THE
WATER SAFETY PLANS OF
DRINKING-WATER SERVICE
PROVIDERS
Foreword
Table of Contents
Purpose
Acknowledgement
Acronyms and abbreviations used in the text
Introduction
Respon51bility
1.
III.
Agencres
IV. Organization of WSP Committeesand Secretariat.......................................
Process
V. DOHAuthorizedOffice.......................H............................................
VI. DOHDeputized
VII. ReviewandApproval
WSP of Public and Private Drinking-water Service Providers by

DOH National WSP Review Committee
WSP of LGUS, Bulk Water Service Providers, Housing Subdivision
Private Service Providers and other Recognized Water Service
Providers by DOH Regional Office
WSP of Barangay Waterworks and Sanitation Associations (BWSAs),

Drinking-water Service Cooperatives, Retail Drinking-water
Service Providers, Mobile Drinking—water Service Providers and
Community Based Waterworks by Local GovernmentUnit
WSP of Private Drinking-water Concessionaires Operating under

DOH Deputized Agencies at National Level
WSP of Private Drinking-water Concessionaires Operating under

DOH Deputized Agencies at Regional Level.
WSP OF Public and Private Drinking-water Service Providers by

DOH Deputized Academic Institutions
VIII. Renewal ofCertificate ofWSP Acceptance
IX. Suspension/Revocationof Certificate of WSP Acceptance .............................

X. WSPMonitoring
Foreword
Water is a core element of life. Every human being needs water in order to survive and remain
healthy. Because of this need, it is proper to provide everyone with access to adequate, clean
and safe water.
The Code on Sanitation of the Philippines (Presidential Decree 856) has mandated the
Department of Health (DOH) to ensure the safety of drinking—water at all times. The
Department has to certify that every drinking—water being served to the public is potable.
The World Health Organization (WHO) 4th Edition Guidelines for Drinking-water Quality
2011 has introduced a new improved framework to ensure the safety of drinking-water which
provides a preventive, risk-based approach to managing water quality. It is composed of three
(3) components: health-based targets established by competent health authority; adequate and
properly managed systems (water safety planning); and a system of independent surveillance.
The DOH adopted this framework through an Administrative Order (AO) No. 2014-0027
“National Policy on Water Safety Plan (WSP) for All Drinking-Water Service Providers”
requiring all drinking-water service providers to develop and implement water safety plan
(WSP).
Further, the Philippine National Standards for Drinking Water of 2017 stipulates the
compliance to A0 No. 2014-0027 to address the drinking-water quality issues. In support to
this policy, the DOH issued AO No. 2017—0006 “Guidelines for the Review and Approval of
the Water Safety Plans of Drinking-Water Service Providers”.
To operationalize the AO No. 2017-0006, the DOH together with WHO have developed this
“Manual of Operations on Review and Approval of the Water Safety Plans of Drinking-Water
Service Providers” to guide concerned national/local government agencies and drinking-water
service providers in the submission, review and approval of WSP.
This Manual of Operations (MOP) contains the stages in the conduct of WSP review and
approval process as well as the composition, qualification and functions of WSP review
committees. The intended users of this MOP are the drinking-water service providers and the
WSP review committees.
With the cooperation of all stakeholders, we can together look forward to a future where every
Filipino home has access to safely managed drinking-water services leading to the attainment
of Sustainable Development Goals (SDG) for Safe Water as well as contribute to the SDG for
Health by 2030 in our pursuit for Universal Health Coverage.
FRANCISCO T. DUQUE III, MD, Msc

Secretary
Department of Health
Acknowledgement
The development of the Manual of Operations on Water Safety Plan Review and Approval is
a joint collaboration between the DOH, WHO and LWUA with participation of various water
agencies from government and private water entities. Despite the limited time and number of
persons involved in the process, the group has produced a remarkable output that far beyond
the expectations of the DOH. The participation of these individuals are greatly acknowledged.
Our sincere thanks and gratitude to the following for their utmost and sincere contributions:
Ms. Ma. Victoria E. Signo, Baliwag Water District, Baliwag, Bulacan
Mr. Luis F. Cruz, Department of Health, Manila
Mr. Manuel V. Amores, Local Water Utilities Administration, Quezon City
Mr. Danilo T. Basilio, Local Water Utilities Administration, Quezon City
Ms. Maria Lourdes B. Canlas, Local Water Utilities Administration, Quezon City
Mr. Jerome B. Leano, LCI Envi Corporation, Quezon City
Mr. Bryan Magante, LCI Envi Corporation, Quezon City
Ms. Krisha L, Santos, LCI Envi Corporation, Quezon City
Ms. Gloria R. Mateo, Manila Water Company Inc., Quezon City
Ms. Lyn Jocefin Zamora, Manila Water Company Inc., Quezon City
Mr. Kris Catangcatang, Maynilad Water Services Inc., Quezon City
Ms. Belen Juarez, National Water Resources Board, Quezon City
Ms. Judith R. Ponce, National Water Resources Board, Quezon City
Ms. Shiela R. Evangelista, Philippine Economic Zone Authority, Taguig City
Ms. Neneth Javier, Philippine Waterworks Association, Quezon City
Mr. Antonio B. Magtibay, Philippine Waterworks Association, Quezon City
Mr. Ace P. Dela Cruz, Philhydro, Rizal
Ms. Kimberly Rose T. Ignacio, Philhydro, Bulacan
Ms. Shandel M. Romulo, San Pedro Water District, San Pedro, Laguna
Mr. Victorio B. Molina, University of the Philippines, College of Public Health, Manila
The preparation and finalization of the MOP would not be possible without the leadership and
commitment presented by the core team composed of representatives from DOH, WHO and
LWUA namely:
Dr. Bonifacio M. Magtibay. World Health Organization, Manila
Engr. Joselito M. Riego de Dios, Department of Health, Manila
Engr. Maria Sonabel S. Anama, Department of Health, Manila
Engr. Virgilio Bombeta, Local Water Utilities Administration, Quezon City
Engr. Arturo B. Fernando, Local Water Utilities Administration, Quezon City
The financial contributions from the WHO that supported the completion of this endeavor is
gratefully recognized.
Acronyms and abbreviations used in text
A0 Administrative Order
BCDA Bases Conversion Development Authority
BWSA Barangay Waterworks and Sanitation Association
CENRO City Environment and Natural Resources Office
CHO City Health Office
DPCB Disease Prevention and Control Bureau
DOH Department of Health
LDWQMC Local Drinking Water Quality Monitoring Committee
LGU Local GovernmentUnit
LWUA Local Water Utilities Administration
MWSS Metro Manila Waterworks and Sewerage System
MENRO Municipal Environment and Natural Resources Office
MHO Municipal Health Office
-
PEZA Philippine Economic Zone Authority

RC Review Committee
RLED Regulation, Licensing and EnforcementDivision
TIEZA Tourism Infrastructure and Economic Zone Authority
WHO World Health Organization
WSP Water Safety Plan
Introduction
Pursuant to the promotion of the health and well—being of every Filipino, the
Department of Health (DOH) has issued Administrative Order (A0) No. 2014 — 0027, dated
September 4, 2014 requiring all drinking-water service providers to develop and implement
Water Safety Plan (WSP) to ensure the delivery of safe drinking drinking-water. Under the
AO, specific guidelines for the review and approval of WSPs are necessary to guide key
stakeholders in the evaluation of WSP development.
On April 20, 2017, the DOH has issued the A0 2017-0006 entitled the “Guidelines on
for the Review and Approval of the Water Safety Plans of Drinking-Water Service Providers”.
Relative to this, the Manual of Operations will provide step by step procedures on the
review and approval process at the different levels of health units at local, regional and national
including those in the DOH deputizedagencies like Local WaterworksUtilities Administration
(LWUA), Philippine Economic Zone Authority (PEZA) and Metro Manila Waterworks and
Sewerage System (MWSS).
I. Purpose
This Manual of Operationsimplements and amplifies the procedures in the application,
review and approval of WSP of Drinking—Water Service Provider. It provides the minimum
standardized requirements for the WSP application, review and approval.
II. Applicability
1. All drinking-water service providers will at a minimum follow the procedural

requirements for WSP applications set forth on this MOP.
2. All WSP applications for review and approval will be processed by the WSP Secretariat
and Review Committee including the approving authority in accordance to this MOP.
HI. Responsibility
1. Secretariat
The Secretariat is responsible for the following:

i. Review the completeness of the submitted draft WSP;
ii. Return incomplete draft WSP to the applicant;
iii. Receive complete WSP submitted for review;
iv. Furnish copies of the complete WSP document to members of the WSP
Review Committee;
v. Prepare the minutes of the WSP Review Committee meetings; and
vi. Follow-up on the status of WSP approval and inform the applicant of its
status after 15 working days of indorsement to the approving agency.
2. WSP Review Committee
i. Evaluate the completeness and acceptability of submitted WSPs;

ii. Recommend approval of the complete and acceptable WSPS; and
iii. If the reviewed WSP is unacceptable, inform the applicant to revise,
improve and resubmit WSP.
3. Approving Authority
The Undersecretary of Health for Office for Office for Technical Services is responsible
for the approval of issuance of WSP Certificate of Acceptanceat the national level while it
will be DOH Regional Health Director at the regional level. They have the authority to
approve or deny the issuance as per recommendationof the WSP Review Committee or if
found the prescribed review procedures is violated, respectively.
IV. Organization of WSP Committees and Secretariat
The DOH authorized offices thru the RLED and deputized agencies are responsible to
officially organize their own WSP Committeeand Secretariatthru an Office Order. The
following are the specific requirements for the organization for each level:
National Level
a. National WSP Review Committee of DOH shall be:

i. Composed of five (5) members from DOH, the Water Regulator, Water-
related Agencies, the Academe and a Peer Reviewer;
ii. Chaired by the DOH; and
iii. Assisted by a Secretariat from the Chairperson’s office
The National WSP Review Committee of DOH shall function in the absence of the
Regional WSP Review Committee.
b. National WSP Review Committee of Deputized Agencies shall be:

i. Composed of five (5) members from deputized agency (2 representatives),
DOH Central or Regional Office, Water-related Agency or the Academe
and a Peer Reviewer from drinking-water service providers;
ii. Chaired by the Deputized Agency; and
iii. Assisted by a Secretariat from the Chairperson’s office.
Rggional Level
a. Regional WSP Review Committee of DOH shall be:

i. Composed of five (5) members from the DOH Regional Office (from Local
Health Support and Regulation, Licensing and Enforcement Divisions),
Provincial Health Office (Environmental Sanitation Unit), Water-related
Agency or the Academe, and a Peer Reviewer;
‘
ii. Chaired by the Regulation and Licensing Division of the DOH Regional
Office; and
iii. Assisted by a Secretariat from the Chairperson’s office.
b. Regional WSP Review Committee of Deputized Agencies shall be:

i. Composed of five (5) members from the deputized agency, the DOH
Regional Office, Water—related Agency, the Academe and a Peer Reviewer
from drinking-water service providers;
ii. Chaired by the deputized agency; and
iii. Assisted by a Secretariat from the Chairperson’s office.
Local Level
a. Local WSP Review Committee shall be:

i. Composed of five (5) members from the Local Drinking Water Quality
Monitoring Committee (LDWQMC), Municipal/ City Health Office
(M/CHO), Engineering Office, Provincial Health Office (Environmental
Sanitation Unit) Municipal/City Environment and Natural Resources Office
(M/CENRO)/ or the Academe, and the Local Water District or Peer
Reviewer;
ii. Chaired by the municipal/city local health officer; and
iii. Assisted by a Secretariat from the Chairperson’s office;
In the absence of the LDWQMC, the DOH Regional WSP Review Committee shall
serve as the Local WSP Review Committee, until the Local WSP Review
Committee is established.
Qualifications of the Review Committee Member
Any member of National, Regional and Local WSP Review Committees is required
to have attended at least the basic orientation course on water safety plan or its
equivalent and has possess any of the following minimum requirements:
a. Graduate of any baccalaureate degree related to water supply and sanitation
such as engineering (Civil, Sanitary, Environmental, Chemical), public health
and environmental disciplines;
b. With technical knowledge and three-year experience in managing/operating a
water utility; and
c. With technical knowledge and three-year experience in
managing/implementingwater and sanitation programs and projects.
V. DOH Authorized Office

a. The Regional Health Office is the designated DOH authorized office.
b. The Regional Health Director is the duly authorized representative of the
Secretary of Health and has the authority to approve, reject, suspend or revoke
the WSP based on the recommendation of the WSP Review Committee.
VI. DOH Deputized Agencies
The following agencies will assist the DOH in the implementation of the national policy
on WSP as recognized deputized agencies:
Local Water Utilities Administration (LWUA)
Metropolitan Waterworks and Sewerage System (MWSS)
Philippine Economic Zone Authority (PEZA)
Bases Conversion Development Authority (BCDA)
carbon-err.»
Tourism Infrastructureand Economic Zone Authority (TIEZA)

Local GovernmentUnits (LGUs)
Academic Institutions
VII. Review and Approval Process
A. REVIEW AND APPROVAL OF WSP OF PUBLIC AND PRIVATE

DRINKING—WATER SERVICE PROVIDERS BY DOH NATIONAL WSP
REVIEW COMIVIITTEE
The DOH Central Office creates the National WSP Review Committee based on Section
IV-B for the review and approval of the WSPs of Public and Private Drinking-Water
Service Providers for areas wherethere are no functionalWSP Review Committees in DOH
Authorized Offices or Deputized Agencies. The Environmental Health Unit of the
Department serves as Secretariatfor the National WSP RC.
STAGE 1: SUBMISSION OF THE WSP

a. The Applicant submits the following to the DOH Regional Office Regulations,
Licensing and EnforcementDivision (RLED):
0 Duly accomplished Water Safety Plan Review Application Form (WSP Form
1); ,
0 Five (5) printed copies; and

0 One (1) electronic copy of the WSP.
STAGE 2: SCREENING OF WSP APPLICATION

2.1 The RLED designated WSP focal person reviews the contents of the submitted WSP
using the WSP Completeness Form (WSP Form 2).
0 If WSP is found incomplete, the RLED designated WSP focal person returns it
to the Applicant.
0 If WSP is found complete, the RLED designated WSP focal person gives the
Order of Payment to the Applicant. The Applicant then pays the corresponding
review fee in accordance with the DOH Regional Office guidelines to the
Cashier.
- The Applicant brings the Official Receipt (OR) to the RLED designated WSP
focal person. The RLED designated WSP focal person notes the OR number
and date of payment on the WSP Review Application Form (WSP Form l). The
RLED designated WSP focal person issues the Claim Slip indicating the date
of release of the Certificate of WSP Acceptance.
2.2 The RLED officially transmits within five (5) working days upon receipt of the
application with the duly accomplished WSP Review Application Form, five (5)
printed copies and electronic copy of the WSP to DOH Central Office Disease
Prevention and Control Bureau (DPCB)
2.3 The WSP Review Committee Secretariatbased at EnvironmentalHealth Unit of DPCB

furnishesthe WSP Review Committee (W SP RC) Members with the following at least
five (5) working days before the scheduled WSP RC Meeting for the month:
0 Electronic and/or printed copy of the complete WSP;
0 Duly accomplished WSP Completeness Form (WSP Form 2); and
o WSP Acceptance Evaluation Form (W SP Form 3).
STAGE 3: EVALUATION OF THE WSP

3.1 The Chair or his/her designatedrepresentative, after determining the quorum, convenes
the WSP RC. The Secretariattakes the minutes of the meeting.
3.2 Using the WSP Acceptance Evaluation Form (WSP Form 3), the WSP RC determines
the acceptability of the WSP for each WSP Step through consensus. For each indicator
with a score of 3 or O, the WSP RC Member provides remarks/justification for that
score. In case there are unclear items in the WSP, the WSP RC may require whether a
site visit validation and/or additional information are needed.
3.3 The WSP RC tallies and summarizes the total score and overall rating. The passing
mark is 60%, with no individual score below 60% in any WSP Step.
3.4 The WSP RC prepares recommendation using any of the following:
0 Above 75%: ACCEPTABLEfor issuance of WSP Acceptance Certificate
0 Between 60-75%: ACCEPTABLE for issuance of WSP Acceptance Certificate
(subject to minor revision within a month after receipt of WSP Acceptance
Certificate and validation during WSP Monitoring)
0 Above 60% but with an individual score below 60% in any WSP Step: PENDING
APPROVAL (subject to major revision and re—submissionfor review)
0 Below 60%: UNACCEPTABLE (subject to major revision and re—submission for
review)
3.5 The WSP RC completes the acceptance evaluationwithin 30 calendar days upon receipt
of application by the Secretariat. Failure to act within the required period will deemed
the WSP as approved unless the review period is extended for valid reason.
3.6 The Secretariat prepares the WSP RC Resolution (WSP Form 4A) indorsing the
approval and issuance of the Certificate WSP Acceptance.
3.7 The Secretariat prepares the WSP IndorsementLetter (WSP Form 4B) for signature by
the Director of the DPCB requesting for approvalby the Secretary of Health of the WSP
RC Resolution; WSP Acceptance Evaluation Form WVSP Form 3); and Certificate of
WSP Acceptance (WSP Form 5)
3.8 The Secretariat forwards the signed WSP Indorsement Letter with the attachments to
the Office of the Undersecretary of Health for Technical Services.
STAGE 4: APPROVAL OF THE WSP
4.1 TheUndersecretary of Health for Technical Services acts on the request for approval
and issuance of the Certificate of WSP Acceptance (WSP Form 5) within 15 working
days.
4.2 The Undersecretary of Health for Technical Services signs the Certificate of WSP
Acceptance if found in order.
4.3 The Undersecretary of Health for Technical Services may reject the approval of the
Certificate of WSP Acceptance if found any of the prescribed review procedures is
violated by the WSP RC.
4.4 The Certificate of WSP Acceptance is deemed approved if not acted upon by the
Undersecretary of Health for Technical Services within 15 working days.
4.5 The following Control No. Coding Schemes are recommendedfor use:
a) YYYY —- RO# - OOOOWRS (water refilling station)
b) YYYY — RO# - OOOOCBWS (community based small water system)
c) YYYY — RO# - OOOOPBWS (private water system)
d) YYYY — RO# OOOOLGU(local government unit water system)
—
e) YYYY — RO# - OOOOCOOP (cooperative water system)

f) YYYY — RO# - OOOOBWS (bulk water system)
g) YYYY — RO# - OOOOMWS (mobile water system)
h) YYYY — OOOOWD (water district water system)
i) YYYY —- OOOOSEZWS (special economic zone water system)
STAGE 5: RELEASE OF CERTIFICATE OF WSP ACCEPTANCE

5.1 The DPCB thru the Secretariatforwardsthe Certificate of WSP Acceptance to the DOH
Regional Office.
5.2 The RLED issues the Certificate of WSP Acceptance to the Applicant upon
presentation of the claim slip.
STAGE 6: RECORDINGAND REPORTING
6.1 The Secretariat prepares and maintains records of the submitted and processed WSPs.
6.2 The Secretariat prepares and submits to the Office of the Undersecretary of Health for
Technical Services yearly accomplishment report which include the number of WSP
received, reviewed, indorsed and approved.
B. REVIEW AND APPROVAL OF WSP OF LGUS, BULK WATER SERVICE

PROVIDERS, HOUSING SUBDIVISION PRIVATE WATER SERVICE
PROVIDERS, AND OTHER RECOGNIZED WATER SERVICE
PROVIDERS BY DOH REGIONAL OFFICE
The DOH Regional Director as the duly authorized representative of the Secretary of
Health creates the Regional Water Safety Plan Review Committee (WSP RC) for the
review and recommends approval of the WSPs of LGUs, bulk water service providers,
housing subdivision private water service providers, and other recognized water service
providers.
1.1 The Applicant submits the following to the DOH Regional Office — Regulation,
Licensing and EnforcementDivision (RLED) being the WSP RC Secretariat:
o Duly accomplished Water Safety Plan Review Application Form (WSP Form 1);
2.1 The Secretariat reviews the contents of the submitted WSP using the WSP
Completeness Form 07V SP Form 2).
o If WSP is found incomplete, the Secretariat returns it to the Applicant.

0 If WSP is found complete, the Secretariat gives the Order of Payment to the
Applicant. The Applicant then pays the corresponding review fee in accordance
with the DOH Regional Office guidelinesto the Cashier.
o The Applicant brings the Official Receipt (OR) to the Secretariat. The Secretariat
notes the OR number and date of payment on the WSP Review Application Form
(WSP Form 1). The Secretariat issues the Claim Slip indicating the date of release
of the Certificate of WSP Acceptance.
2.2 The Secretariat furnishes the WSP RC Members at least five (5) working days before
the scheduled WSP RC Meeting for the month, the following:
0 Electronic and/or printed copy of the completeWSP;

o Duly accomplished WSP Completeness Form (WSP Form 2); and
- WSP Acceptance Evaluation Form WVSP Form 3).
with a score of 3 or 0, the WSP RC providesremarks/justification for that score. In case
there are unclear items in the WSP, the WSP RC may require a site visit validation
and/or additional information are needed.

o 75% and above: ACCEPTABLEfor issuance of WSP Acceptance Certificate
0 Between 60-75%: ACCEPTABLE for issuance of WSP Acceptance Certificate
0 60% and above but with an individual score below 60% in any WSP Step:
UNACCEPTABLE - subject to major revision and re-submission for review
0 Below 60%: UNACCEPTABLE - subject to major revision and re—subrnission for
review
of the application by the Secretariat. Failure to act within the required period will
deemed the WSP as approved unless the review period is extended for valid reason.
3.7 The Secretariat prepares a WSP Indorsement Letter (WSP Form 4B) for signature by
the RLED Chief requesting for approval by the DOH Regional Director of the WSP RC
Resolution; WSP Acceptance Evaluation Form (WSP Form 3); and Certificate of WSP
Acceptance.
3.8 The Secretariatforwardsthe signed WSP IndorsementLetter and the attachments to the
Office of the DOH Regional Director.
4.1 The DOH Regional Director acts on the request for approval and issuance of the
Certificate of WSP Acceptance (WSP Form 5) within 15 working days.
4.2 The DOH Regional Director signs the Certificate of WSP Acceptance if found in order.
4.3 The DOH Regional Director may reject the approval of the Certificate of WSP
Acceptance if found any of the prescribed review procedures is violated by the WSP
RC.
4.4 The Certificate of WSP Acceptance is deemed approved if not acted upon by DOH
Regional Director within 15 working days.
a) YYYY — RO# - OOOOPBWS (private water system)
b) YYYY — RO# - OOOOLGU(local government unit water system)
c) YYYY — RO# - OOOOBWS (bulk water system)
d) YYYY — OOOOSEZWS (special economic zone water system)
5.1 The RLED thru the Secretariat issues the Certificate of WSP Acceptance to the
Applicant upon presentation of the claim slip.
STAGE 6: RECORDINGAND REPORTING— T0 PREPARE REPORTING FORM
6.1 The Secretariat prepares and maintains records of the submitted and processed WSPs.
6.2 The DOH Regional Office RLED prepares and submits to the Office of the
Undersecretary of Health for Technical Services, DOH Central Office yearly
accomplishment report which include the number of WSP received, reviewed, indorsed
and approved.
C. REVIEW AND APPROVAL OF WSP OF BARANGAY WATERWORKS
AND SANITATION ASSOCIATIONS (BWSAs), DRINKING-WATER
SERVICE COOPERATIVES, RETAIL DRINKING-WATER SERVICE
PROVIDERS, MOBILE DRINKING-WATER SERVICE PROVIDERS AND
COMMUNITY BASED WATERWORKS BY LOCAL GOVERNMENT
UNIT.
The City/MunicipalMayor creates the Local Water Safety Plan Review Committee (WSP RC)
with members coming from the Local Drinking-Water Quality Monitoring Committee as
created by virtue of the Code on Sanitation of the Philippines. The Local WSP RC reviews and
recommends approval of the WSPs of Barangay Waterworks and Sanitation Associations,
Drinking-Water Service Cooperatives, Retail Drinking-Water Service Providers, Mobile
Drinking-Water Service Providers, Mobile Drinking-Water Service Providers, and Community
Based Waterworks.
1 1 The Applicant submits the following to the Local Health Office Environmental
SanitationUnit being the WSP RC Secretariat:
Completeness Form (WSP Form 2).
with the Local GovernmentUnit guidelines to the Cashier.
o The Applicant brings the Official Receipt (OR) to the Secretariat. The Secretariat
of the Certificate of WSP Acceptance.
2.2 The Secretariat furnishes the WSP RC Members at least five (5) working days before
the scheduledWSP RC Meeting for the month, the following:
- WSP Acceptance Evaluation Form (WSP Form 3).
‘
the WSP RC. The Secretariat takes the minutes of the meeting.
3.2 Using the WSP Acceptance Evaluation Form (W SP Form 3), the WSP RC determines
with a score of 3 or 0, the WSP RC provides remarks/justification for that score. In case
o 75% and above: ACCEPTABLEfor issuance of WSP Acceptance Certificate
0 Between 60-75%: ACCEPTABLE for issuance of WSP Acceptance Certificate
UNACCEPTABLE - subject to major revision and re—submissionfor review
0 Below 60%: UNACCEPTABLE - subject to major revision and re—submission for
rev1ew
deemed the WSP as approved unless the review period is extendediforvalid reason.
3.7 The Secretariat prepares a WSP Indorsement Letter WVSP Form 4B) for signature by
the local health executive requesting for approval by the DOH Regional Director of the
WSP RC Resolution; WSP Acceptance Evaluation Form (W SP Form 3); and
Certificate of WSP Acceptance.
3.9 The Secretariat forwards the signed WSP Indorsement Letter to the DOH Regional
Office thru the RLED.
3.10 The RLED prepares the Certificate of WSP Acceptance (WSP Form 5) for signature
of the DOH Regional Director.
Certificate of WSP Acceptance (WSP Form 5) within 15 working days.
4.2 The DOH Regional Director signs the Certificate of WSP Acceptance if found in order.
4.3 The DOH Regional Director may reject the approval of the Certificate of WSP
RC.
4.4 The Certificate of WSP Acceptance is deemed approved if not acted upon by DOH
Regional Director within 15 working days.
9‘s»
YYYY — RO# - OOOOWRS (water refilling station)
YYYY ~ RO# OOOOCBWS (community based small water system)
—
YYYY — RO# - OOOOCOOP (cooperative water system)

9-9
YYYY — RO# - OOOOMWS (mobile water system)
5.1 The RLED forwards the Certificate of WSP Acceptance to the Local Health Office.
5.2 The Local Health Office Environmental SanitationUnit thru the Secretariat issues the
Certificate of WSP Acceptanceto the Applicant upon presentation of the claim slip.
STAGE 6: RECORDINGAND REPORTING—- T0 PREPARE REPORTING FORM
6.1 The Local Health Office Environmental SanitationUnit prepares and maintains records
of the submitted and processed WSPs.
6.2 The Local Health Office Environmental Sanitation Unit prepares and submits to DOH
Regional Office - RLED yearly accomplishment report which include the number of
WSP received, reviewed, indorsed and approved.
D. REVIEW AND APPROVAL OF WSP OF PRIVATE DRINKING-WATER

CONCESSIONAIRES OPERATING UNDER DOH DEPUTIZED
AGENCIES AT NATIONAL LEVEL
The DOH National Deputized Agencies such as Local Water Utilities Administration,
Philippine Export Processing Zone Authority, Bases Conversion Develop Authority, Tourism
Infrastructure and Economic Zone Authority shall create the Water Safety Plan Review
Committee (WSP RC) for the review and approval of the WSPs of Local Water Districts, Rural
Waterworks and Sanitation Associations and Private Drinking—water Concessionaires
operating under their jurisdiction.
1.1 The Applicant submits the following to the DOH National Deputized Agency
Designated Office being the WSP RC Secretariat: ‘
21 The Secretariat reviews the contents of the submitted WSP using the WSP
with the DOH National Deputized Agency guidelines to the Cashier.
(W SP Form 1). The Secretariat issues the Claim Slip indicating the date of release
the scheduled WSP RC Meeting for the month, the following:
0 WSP Acceptance Evaluation Form (WSP Form 3).
3.2 Using the WSP Acceptance Evaluation Form (W SP Form 3), the WSP RC determines
3.4 The WSP RC prepares recommendation using any of the following: >
0 75% and above: ACCEPTABLE for issuance of WSP Acceptance Certificate

Between 60-75%: ACCEPTABLE for issuance of WSP Acceptance Certificate
Certificate and validation during WSP Monitoring)
0 Below 60%: UNACCEPTABLE - subject to major revision and re-submission for
rev1ew
deemed the WSP as approved unless the review period is extended for valid reason.
3.7 The Secretariat prepares the WSP IndorsementLetter (WSP Form 4B) for signature by
the Head of the Deputized Agency requesting for approval by the Undersecretary of
Health for Office for Technical Services of the WSP RC Resolution; WSP Acceptance
Evaluation Form WVSP Form 2); and Certificate of WSP Acceptance(WSP Form 5).
'
3.9 The Secretariat forwards the signed WSP IndorsementLetter to the Undersecretary of
Healthfor Office for Technical Services

4.1 The Undersecretary of Health for Technical Services acts on the request for approval
and issuance of the Certificate of WSP Acceptance WVSP Form 5) within 15 working
days.
Certificate of WSP Acceptance if found any of the prescribed review procedures is
violated by the WSP RC.
5.1 The DPCB forwards the Certificate of WSP Acceptance to the DOH National
Deputized Agency.
5.2 The DOH National Deputized Agency Designated Office thru the Secretariat issues the
Certificate of WSP Acceptanceto the Applicant upon presentation of the claim slip.
STAGE 6: RECORDINGAND REPORTING — T0 PREPARE REPORTING FORM
6.] The DOH National Deputized Agency Designated Office prepares and maintains
records of the submitted and processed WSPS.
6.2 The DOH National Deputized Agency Designated Office prepares and submits to DOH
Central Office yearly accomplishment report which include the number of WSP
E. REVIEW AND APPROVAL OF WSP OF PRIVATE DRINKING-WATER

CONCESSIONAIRES OPERATING UNDER DOH DEPUTIZED
AGENCIES AT REGIONAL LEVELS
The DOH Regional Deputized Agencies such as Metropolitan Waterworks and Sewerage
System and Zone Offices of the Philippine Export Processing Zone Authority, Bases
ConversionDevelopmentAuthority and Tourism Infrastructureand EconomicZone Authority
create the Water Safety Plan Review Committee (WSP RC) for the review and approval of the
WSPs of private drinking—water concessionaires operating under their jurisdiction.
1.1 The Applicant submits the following to the DOH Regional Deputized Agency
Designated Office Agency being the WSP RC Secretariat:
- Duly accomplished Water Safety Plan Review Application Form (WSP Form 1);
p
with the DOH Regional Deputized Agency guidelines to the Cashier.
- The Applicant brings the Official Receipt (OR) to the Secretariat. The Secretariat
the scheduledWSP RC Meeting for the month, the following:
0 WSP Acceptance Evaluation Form (WSP Form 3).
with a score of 3 or 0, the WSP RC provides remarks/justificationfor that score. In case
o 75% and above: ACCEPTABLEfor issuance of WSP Acceptance Certificate
0 Between 60—7 5%: ACCEPTABLE for issuance of WSP Acceptance Certificate
UNACCEPTABLE subject to major revision and re—submission for review
—
0 Below 60%: UNACCEPTABLE - subject to major revision and re—submission for

revrew
deemed the WSP as approved unless the review period is extended for valid reasons.
approval and issuance of the Certificate WSP Acceptance.
3.7 The Secretariat prepares the WSP IndorsementLetter WV SP Form 4B) for signature of
the Head of the Deputized Agency requesting for approval by the DOH Regional
Director of the WSP RC Resolution; WSP Acceptance Evaluation Form (WSP Form
3) and Certificate of WSP Acceptance.

4.1 The Undersecretary of Health for Technical Services acts on the request for approval
and issuance of the Certificate of WSP Acceptance (WSP Form 5) within 15 working
days.
Certificate of WSP Acceptance if found any of the prescribed review procedures is
violated by the WSP RC. '
4.5 The recommended Control No. Coding Scheme for use is YYYY — RO# - OOOOPBWS
:
(private water system)
STAGE 5: RELEASE OF CERTIFICATEOF WSP ACCEPTANCE
5.1 The RLED forwards the Certificate of WSP Acceptance to the DOH Regional
Deputized Agency. .
5.2 The DOH Regional Deputized AgencyDesignated Office thru the Secretariat issues the
Certificate of WSP Acceptanceto the Applicant upon presentation of the claim slip.
STAGE 6: RECORDINGAND REPORTING — T0 PREPARE REPORTING FORM
6.1 The DOH Regional Deputized Agency Designated Office prepares and maintains
records of the submitted and processed WSPs.
6.2 The DOH Regional DeputizedAgencyDesignated Office prepares and submits to DOH
Regional Office yearly accomplishment report which include the number of WSP
F. REVIEW AND APPROVAL OF WSP OF PUBLIC AND PRIVATE

DRINKING-WATER SERVICE ’PROVIDERS BY DOH DEPUTIZED
ACADEMIC INSTITUTIONS
The DOH Deputized Academic Institutions shall create the Water Safety Plan Review
Committee (WSP RC) for the review and approval of the WSPs of Public and Private
Drinking-Water Service Providers in Regions where there are no functional WSP Review
Committees at the Local and Regional Levels.
STAGE 1: ACCREDITATION OF ACADEMIC INSTITUTION
1.1 The Academic Institution applies for accreditation from the DOH Regional Office -
Regulations,Licensing and Enforcement Division (RLED).
1.2 The RLED evaluates the application based on DOH Accreditation Guidelines for
Academic Institutions to undertake WSP review.
1.3 The Academic Institution starts to accept applications from drinking-water service
providers operating within their region for WSP review upon securing a valid
Certificate of Accreditation.
2.1 The Applicant submits the following to the DOH Deputized Academic Institution
Designated Unit being the WSP RC Secretariat:

with the DOH Deputized Academic Institution guidelines to the Cashier.
of the Certificate of WSP Acceptance.
'
3.2 The Secretariatfurnishesthe WSP Review Committee (WSP RC) Members at least five
(5) working days before the scheduled WSP RC Meeting for the month, the following:
0 WSP Acceptance Evaluation Form (W SP Form 3).
STAGE 4 EVALUATION OF THE WSP
4.1 The Chair or his/her designated representative, after determining the quorum, convenes
the WSP RC. The Secretariat takes the minutes of the meeting.

o 75% and above: ACCEPTABLEfor issuance of WSP Acceptance Certificate
0 Between 60-75%: ACCEPTABLE for issuance of WSP Acceptance Certificate
0 Below 60%: UNACCEPTABLE - subject to major revision and re-submission for
revrew
deemed the WSP as approved unless the review period is extended for valid reasons.
approval and issuance of the Certificate WSP Acceptance.
4.7 The Secretariat prepares the WSP IndorsementLetter WVSP Form 4B) for signature of
the Head of the Deputized Academic Institution requesting for approval by the DOH
Regional Director of the WSP RC Resolution; WSP Acceptance Evaluation Form
(WSP Form 3) and Certificate of WSP Acceptance
4.9 The RLED prepares the Certificate of WSP Acceptance(WSP Form 5) for signature of
the DOH Regional Director.
STAGE 5 APPROVAL OF THE WSP
Certificate of WSP Acceptance(WSP Form 5) within 15 working days.
5.2 The DOH Regional Director signs the Certificate of WSP Acceptance if found in order.
5.3 The DOH Regional Director may reject the approval of the Certificate of WSP
RC.
5.4 The Certificate of WSP Acceptance is deemed approved if not acted upon by DOH
Regional Director within 15 working days unless there are legal implications.
a) YYYY ~ RO# OOOOWRS (water refilling station)
—
b) YYYY RO# - OOOOCBWS (community based small water system)

——
c) YYYY — R0# - OOOOPBWS (private water system)

(1) YYYY — RO# 0000LGU(localgovernment unit water system)
—
c) YYYY — RO# - OOOOCOOP (cooperative water system)

f) YYYY — RO# - OOOOBWS (bulk water system)
g) YYYY — RO# - OOOOMWS (mobile water system)
h) YYYY — OOOOWD (water district water system)
i) YYYY — OOOOSEZWS (special economic zone water system)
STAGE 6 RELEASE OF CERTIFICATE OF WSP ACCEPTANCE
6.1 The RLED forwards the Certificate of WSP Acceptance to the DOH Deputized
Academic Institution.
6.2 The Designated Office/Department of the DOH Deputized Academic Institution thru
the Secretariat issues the Certificate of WSP Acceptance to the Applicant upon
presentation of the claim slip.
STAGE 7 RECORDINGAND REPORTING — T0 PREPARE REPORTING FORM
7.1 The DOH Deputized Academic Institution Designated Unit prepares and maintains
records of the submitted and processed WSPs.
7.2 The DOH Deputized Academic Institution Designated Unit prepares and submits to
DOH Regional Office yearly accomplishmentreport which includethe number of WSP
VIII. Renewal of Certificate of WSP Acceptance
8.1 The holders of the Certificate of WSP Acceptance apply for the renewal of the
certificate at the concerned authorized or deputized agencies following the same
procedures for a new applicant.
8.2 Filing of application starts 3 months before the expiration of the Certificate of WSP
Acceptance.
IX. Suspension/Revocation of Certificate of WSP Acceptance
suspend or revokethe Certificate

9.1 The Department of Health or its authorized office shall
of WSP Acceptance for non-implementation of the approved WSP.
9.2 The drinking-water service provider shall be required to correct any non-conforming
items or activities within the specified period set by the Department or its authorized
office. Failure to comply may deem issuance of Cease and Desist Order against the
drinking—water service provider particularly when the drinking water quality is
compromised that may lead to outbreak of water-borne disease.
X. WSP Monitoring
The DOH, its authorized office and deputized agencies will conduct the annual
monitoring based on its Monitoring and Evaluation Plan. The monitoring activities will
cover the WSP implementation.
XI. Roles and Responsibilities
a. DOH Central Office

i. Develop a WSP Acceptance Evaluation Tool that will be used in the review
and approval of WSP;
ii. Create a National WSP Review Committee to undertake the review in the
absence of an established DOH Authorized or Deputized WSP Review
Committee;
iii. Issue Certificate of WSP Acceptance; and
iv. Establish a reporting system for the review and approval of WSP by DOH
authorized and deputized agencies.
b. DOH Regional Offices

i. Create a Regional WSP Review Committee for WSP of LGUs, bulk water
service providers, housing subdivision private water service providers, and
other recognized water service providers;
ii. Issue Certificate of Acceptance for WSP of LGUs, bulk water service
providers, housing subdivision water service providers, and other
recognized water service providers that have passed the review process;
and
iii. Prepare and submit to DOH Central Office yearly accomplishment report
which includes the number of WSP received, reviewed and approved by
DOH Regional Office and summary of the accomplishment report
submitted by the LGUs.
c. Local Water Utilities Administration

1. Create a WSP Review Committee for WSP of Local Water Districts and
Rural Waterworksand Sanitation Associations;
ii. Recommend to the DOH the approval of the WSPs of Local Water Districts
and RWSAs that have passed the review process; and
which includes the number of WSP received, reviewed and indorsed for
'
approval.
d. Metropolitan Waterworks and Sewerage System; Philippine Export

Processing Zone Authority; Bases Conversion Development Authority;
Tourism Infrastructure and Economic Zone Authority;
1. Create a WSP Review Committee for WSP of private concessionaires
under its jurisdiction;
ii. Recommend to the DOH the approval of WSP of private concessionaires
under its jurisdiction that have passed the review process; and
'
which includes the number of WSP received, reviewed and indorsed for
approval.
e. Municipal/City Local Government Units

1. Create the Local WSP Review Committee for WSP of Barangay
Waterworksand SanitationAssociations (BWSAs), drinking-water service
cooperatives, retail drinking-water service providers, mobile drinking-
water service providers, and Community based waterworks;
ii. Indorse the recommendation of the Local WSP Review Committee to the
DOH Regional Office for approval of WSP of Barangay Waterworks and
Sanitation Associations (BWSAs), drinking-water service cooperatives,
retail drinking-water service providers, mobile drinking-water service
providers, and Community based waterworks; and
iii. Prepare and submit to DOH Regional Office yearly accomplishment report
which includes the number of WSP received, reviewed and indorsed.
f. Academic Institutions
i. Secure authorization from DOH to undertake WSP Review;

ii. Create a WSP Review Committee for WSP from any drinking-water
service providers in the absence of a WSP review Committee in the region;
iii. Recommend approval by the DOH of the reviewed WSP; and
iv. Prepare and submit to DOH yearly accomplishment report.
g. Water service provider

i. Prepare and submit WSP;
ii. Revise the WSP accordingly based on the comments and recommendations
of the Review Committee;
iii. Implement the approved WSP.
VIII.Penal Provision
As provided in Sec. 103 of the Code on Sanitation of the Philippines (PD No. 856):
A. “Any person who shall violate, disobey, refuse, omit or neglect to comply with any
of the provisions of these rules and regulations, shall be guilty of misdemeanor and
upon conviction shall be punished by imprisonment for a period of not exceeding
six (6) months or by a fine of not exceeding Php 1,000.00 or both depending upon
the discretion of the court”.
B. “Any person who shall interfere with or hinder, or oppose any officer, agent or
member of the Departmentor of the bureaus and offices under it, in the performance
of his duty as such under these rules and regulations, or shall tear down, mutilate,
deface or alter any placard, or notice, affixed to the premises in the enforcement of
these rules and regulations, shall be guilty of a misdemeanor and punishable upon
conviction by imprisonment for a period not exceeding six months or by a fine of
not exceeding one thousand pesos or both depending upon the discretion of the
Court”.

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Republic of the Philippines

March 27, 2018

FOR: ALL UNDERSECRETARIES, ASSISTANT SECRETARIES.

SUBJECT: Manual of Operations on Review and Approval of the Water Safety

Dissemination of the information to all concerned is desired.

By Authority of the Secretary of Health:

Technical ervices Cluster

WSP of Public and Private Drinking-water Service Providers by

WSP of Barangay Waterworks and Sanitation Associations (BWSAs),

WSP of Private Drinking-water Concessionaires Operating under

WSP of Private Drinking-water Concessionaires Operating under

WSP OF Public and Private Drinking-water Service Providers by

VIII. Renewal ofCertificate ofWSP Acceptance

IX. Suspension/Revocationof Certificate of WSP Acceptance .............................

FRANCISCO T. DUQUE III, MD, Msc

PEZA Philippine Economic Zone Authority

1. All drinking-water service providers will at a minimum follow the procedural

The Secretariat is responsible for the following:

i. Evaluate the completeness and acceptability of submitted WSPs;

IV. Organization of WSP Committees and Secretariat

a. National WSP Review Committee of DOH shall be:

b. National WSP Review Committee of Deputized Agencies shall be:

a. Regional WSP Review Committee of DOH shall be:

b. Regional WSP Review Committee of Deputized Agencies shall be:

a. Local WSP Review Committee shall be:

Qualifications of the Review Committee Member

V. DOH Authorized Ofﬁce

Tourism Infrastructureand Economic Zone Authority (TIEZA)

VII. Review and Approval Process

A. REVIEW AND APPROVAL OF WSP OF PUBLIC AND PRIVATE

STAGE 1: SUBMISSION OF THE WSP

0 Five (5) printed copies; and

STAGE 2: SCREENING OF WSP APPLICATION

2.3 The WSP Review Committee Secretariatbased at EnvironmentalHealth Unit of DPCB

STAGE 3: EVALUATION OF THE WSP

e) YYYY — RO# - OOOOCOOP (cooperative water system)

STAGE 5: RELEASE OF CERTIFICATE OF WSP ACCEPTANCE

B. REVIEW AND APPROVAL OF WSP OF LGUS, BULK WATER SERVICE

STAGE 2: SCREENING OF WSP APPLICATION

o If WSP is found incomplete, the Secretariat returns it to the Applicant.

0 Electronic and/or printed copy of the completeWSP;

STAGE 3: EVALUATION OF THE WSP

3.4 The WSP RC prepares recommendation using any of the following:

STAGE 4: APPROVAL OF THE WSP

STAGE 5: RELEASE OF CERTIFICATE OF WSP ACCEPTANCE

STAGE 6: RECORDINGAND REPORTING— T0 PREPARE REPORTING FORM

STAGE 1: SUBMISSION OF THE WSP

STAGE 2: SCREENING OF WSP APPLICATION

STAGE 4: APPROVAL OF THE WSP

YYYY — RO# - OOOOCOOP (cooperative water system)

STAGE 5: RELEASE OF CERTIFICATE OF WSP ACCEPTANCE

STAGE 6: RECORDINGAND REPORTING—- T0 PREPARE REPORTING FORM

D. REVIEW AND APPROVAL OF WSP OF PRIVATE DRINKING-WATER

STAGE 1: SUBMISSION OF THE WSP

STAGE 2: SCREENING OF WSP APPLICATION

0 75% and above: ACCEPTABLE for issuance of WSP Acceptance Certificate

STAGE 4: APPROVAL OF THE WSP

STAGE 6: RECORDINGAND REPORTING — T0 PREPARE REPORTING FORM

E. REVIEW AND APPROVAL OF WSP OF PRIVATE DRINKING-WATER

STAGE 1: SUBMISSION OF THE WSP

STAGE 2: SCREENING OF WSP APPLICATION

STAGE 3: EVALUATION OF THE WSP

0 Below 60%: UNACCEPTABLE - subject to major revision and re—submission for

STAGE 4: APPROVAL OF THE WSP