Professional Documents
Culture Documents
1 Project Management
2.1.1 Management Responsibility
The Project Manager along with other key personnel will be assigned from
the Houston, Texas office of SNC-Lavalin America. They will reside in
Jakarta and execute the Project from the offices of PT Singgar Mulia. They
will be fully responsible for the entire project from award through to start-up
and commissioning. The Project Manager will lead a team of lead
engineering personnel who will be responsible for the Engineering Design.
The Project Team will use the SNC-Lavalin corporate standards and
procedures for Safety, Quality, Administration and Engineering.
The Project Manager will have the overall responsibility for the execution of
the project with a particular focus on Safety, Quality and compliance with the
Contractual requirements. He will also ensure that the project targets for
schedule and budget will be met.
The Project Team, shown on the organization chart Figure 2.1.3.1 will
execute this Project under the direction and supervision of the Project
Manager, performing the necessary activities for achieving the Project’s main
objectives.
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The relevant modules of SNC-Lavalin's computerized project control and
monitoring system, PM+W, will be utilized together with a range of project
execution procedures that provide the tools for effective achievement and
control of quality, cost and time objectives.
Project definition:
Corporate source tables;
Project tables and coding.
Estimating:
Estimate resources database;
Summary schedule, currencies and cost flows;
Estimate recast to project budget.
Cost control :
Budget and scope control;
Cost planning and control;
Project cost accounting.
Engineering/services management :
Engineering and services manhour control;
Earned value and performance analysis;
Bulk materials and tagged equipment definition.
Construction management:
Progress and productivity monitoring;
Site access control and safety ;
Site contracts administration.
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Project Definition Planning and Estimating
Scheduling
Parameters CPM networks Resources database
WBS structures Precedence / arrow Summary schedules
Budget structures Hammock schedules Estimating-Development
OBS structures Resources levelling Currencies
Source Tables Early / late profiles Cost flow
Labour profiles
Recast to budget
PM+W
Site contracts Commitment pkgs.
administration Cost scheduling
Site access Actuals & Forecasts
Site safety Change orders
Contractor performance Invoicing / Payments
Cash flow
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2.1.2.1 Engineering and Services Management
The Engineering and Services Management module of PM+W addresses the
organizational planning, work planning, estimating, budgeting, monitoring,
and control of design work and other project services such as project
management, procurement and construction management. It focuses on the
specific needs of planning and controlling the engineering work, centered
around engineering drawings and specifications, processing vendor
drawings, and defining the tagged equipment and bulk materials take-offs
and their assignment to planned purchase and installation commitment
packages.
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externally-produced reference data and the internally-produced
administrative documents or electronic files. Document transmission will be
electronic, via e-mail or internet, or in paper format.
At the start of the Project groups of drawings, with estimated numbers and
hours per drawing, are defined initially in the system. As the design work
progresses the designers are better able to identify specific drawing
requirements. These drawings are explicitly identified in the system and
pertinent details of respective drawings will be incorporated into the
database.
Drawings are cycled back and forth between the vendor and the project
team, requiring careful control of release numbers, state of approval, and
ultimately the released for construction status of each. The project team has
to be able to determine the whereabouts of any drawing at any time and to
be able to identify and rectify any delays that may occur. This module
provides the tools necessary to properly manage this difficult logistical task.
The audit trail of the production of a drawing enables the user to trace the
history of one drawing or a set of drawings (i.e. those drawings belonging to
one particular contract).
Exception reports list all drawings that are late in being issued or are
imminent to be used by the design department, or those that have not been
received from the Manufacturer/Vendor in the specified turn-around time.
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2.1.2.5 Purchasing and Materials Management
The Purchasing and Materials Management module supports the planning,
monitoring and control requirements of the purchasing, expediting, logistics,
materials control and contract administration functions.
PM+ and Primavera operate under the Windows operating system release
95 or NT or above and are both based on relational database files. The
programs are written in PowerBuilder and operate in a local area network
(LAN), under the latest release of Windows NT Server.
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Remote interactive communications are handled via the Internet and MS
Outlook electronic mail with the remote workstations. This configuration
supports high-speed remote computing using simple voice-grade lines with
modems operating at 28.8 kbaud or faster.
All PM+W input screens share common functionalities. All input screens
make maximum use of context-sensitive windows to facilitate entry,
modification and viewing of data. This commonality across the system
makes the system easy to learn as well as easy to use. Once a person has
used one input screen, all other input screens operate similarly; once the
user has called out one report, calling out any report entails similar actions.
In like fashion, PM+W reports make use of filters, range selections, wild-card
selections, and even tagging of elements within a scrollable window to
enable extensive exception reporting flexibility. All reports may be viewed at
the screen, sent to disk files in PDF format, or to any printer on the LAN.
Screen viewing permits single line or screen scrolling, panning for wide
reports, and setting up of split windows to enhance viewing.
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files). Additionally, a Project System Administrator (PSA) can apply
functional access restrictions through the PM+W access control system.
2.1.2.8 Support
On-line and printed documentation, program development, program
maintenance and hot-line telephone support are provided by the Project
Systems Group centrally located in our Montreal, Canada office.
The Project Organization Chart, Figure 2.1.3.1, clearly shows the relationship
between the Project Team members from the Association and their
functional relationship with the Project Manager, HS&E Manager, Quality
Manager and the Executive Sponsor Committee. The key Project personnel
are as follows:
QA / QC Manager B. de Silva
(PT. SNC-Lavalin)
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Lead Mechanical Engineer Danis Brahmantara
(PT. Singgar Mulia)
2.1.4 Resumes
The resumes of the Project Team have been included in alphabetical order in
Appendix A.
Figure 2.1.3-1
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2.1.5 Schedule
The following sections define in more specific terms how scheduling and
schedule control methodology will be employed on the project.
Engineering
Scheduling and control of this phase will be on an engineering discipline
basis. Within each discipline, the work will be grouped into Engineering
Work Packages (EWP’s), which will comprise of deliverables such as
specifications and drawings. Within each EWP, the engineering deliverables
are identified, coded, progress templates defined and the budget man-hours
are established. In addition, the deliverables are coded with a commitment
or construction work package number. This governs how engineering
documents and specifications will formulate into purchase requisitions or
construction subcontracts. The planner will use this information and prepare
CPM logic diagrams for each EWP clearly showing all interrelationships and
restraints among disciplines, milestones dates and critical review periods.
Each activity will be resource loaded.
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2.1.6 Project Meetings
The Project Team will meet on a weekly basis to review the current progress
of the Project.
Safety, review statistics to date and a topic relative to current status of the
Project;
Quality, review current audit results;
Review previous meeting minutes and outstanding actions;
Scheduler will report on schedule status and identify the key deliverables over
the next 7 days;
Review progress and any concerns in Procurement;
Review progress and any concerns in each Engineering discipline;
Review progress and any concerns in fabrication and construction;
Review any Client comments received;
Review Project Needs, if any;
Review Any Other Business.
Attendees are:
Project Manager;
Project Scheduler;
Administration Manager P/T;
Project Safety Manager P/T;
Project Quality Manager P/T;
Lead Discipline Engineers;
Document Control.
The Association, located in Jakarta, Indonesia will be fully responsible for all
Project Quality
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Customer focused organization;
Leadership;
Involvement of people;
Process approach;
Systems approach to management;
Continual improvement;
Factual approach to decision making;
Mutually beneficial vendor relationships.
Quality Improvement
The chemicals and petroleum industry is constantly changing, and we must
make a concentrated effort to follow those changes and to continually
improve. Process technologies are changing, equipment and materials are
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changing and the tools with which we do our work are changing. While most
all of the changes in these areas are improvements, they can create higher
demands on staff and equipment.
Every engineering project in house has a quality "think tank" that reviews
specific performance data collected for each discipline. This data includes
total man-hours spent, the amount of rework by root cause and the amount
of quality management time, such as drawing checking and reviews. This
information provides timely feedback to the Project Manager on areas of
potential problems.
Purpose
The following provides a summary description of the quality assurance
measures that will be followed and specifies the quality assurance
organization and responsibilities for the Project. This is a general
description which ties quality requirements to existing generic quality,
engineering, procurement and construction system procedures. Specific
quality plans for engineering/procurement and construction shall be
developed and implemented to meet project requirements, and objectives.
Objectives
Specific quality objectives include the following:
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To provide a service which complies with specified requirements;
To ensure industry codes, standards and regulations are met;
To ensure all facilities engineered, procured and constructed are safe,
operable and maintainable;
To minimise errors and deficiencies;
To apply cost effective and efficient methods by fostering and encouraging a
“Right First Time“ attitude;
To strive to achieve or better schedules and budgets;
To be innovative and proactive in our approach to work activities;
To challenge the status quo;
To strive to continually improve our work methods and procedures;
To understand and respond to clients’ needs at all times;
To be professional in all work and work related activities.
The plan shall be reviewed periodically by Project QA, and specifically after
receipt of new industry, statutory, quality assurance or customer
requirements.
REFERENCES
Refer to Attachment A - List of Corporate Procedures.
DEFINITIONS
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INSPECTION AND TEST PLAN (ITP) - A Vendor, Sub-Vendor or
Subcontractor supplied document which specifies what characteristics are
to be inspected and tested at each stage of fabrication with reference to
applicable inspection and test procedures and acceptance criteria.
This section describes the organization and responsibilities for key project
personnel who are responsible for the quality activities specified to meet the
requirements of this project.
General
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The Project Manager has the overall responsibility for all quality related
activities within the project.
All personnel assigned to the quality assurance function for the project shall
have the authority and operational freedom to:
Project Manager
The Project Quality Manager has the overall responsibility for maintaining
and monitoring quality within the engineering and procurement phase of the
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project. He shall ensure requirements detailed in the quality plan are
satisfactorily met. When quality issues cannot be resolved within the project,
they shall be brought by the QA Coordinator to the Manager QPP for
resolution. Specific Quality Assurance duties include the following:
The Manager QPP is the Chemical and Petroleum Business Unit Quality
Manager, reporting to the Vice President of Corporate Operations. Specific
quality duties for this project include:
QUALITY SYSTEM
General
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The quality system for this project is designed to address the requirements
of the ISO 9001:1994(E) Quality Standard. The applicable ISO 9001
elements are:
Management Responsibilities;
Quality System;
Contract Review;
Design Control;
Document and Data Control;
Purchasing;
Client Supplied Product;
Product Identification and Trace ability;
Process Control;
Inspection and Testing;
Inspection Measuring and Test Equipment;
Inspection and Test Status;
Control of Non-conforming Product;
Corrective and Preventive Action;
Handling, Storage, Packaging, Preservation and Shipping;
Control of Quality Records;
Internal Quality Audits;
Training;
Statistical Techniques.
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Attachment A - Corporate Procedures
2006-CP SUPERCEDED 3
2011-CP SUPERCEDED 1
2013-CP SUPERCEDED 1
2014-CP SUPERCEDED 1
2021-CP SUPERCEDED 1
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Procedure Number Title Revision Number
2025-CP Selection and Maintenance of Computer Hardware 0
and Software
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Procedure Number Title Revision Number
3309-CP Preparation of Estimates - Quantity Survey 0
3310-CP Preparation of Estimates - Generation of Unit Cost 0
3311-CP Preparation of Estimates - Coding and Estimating 0
Structure
3312-CP Preparation of Estimates - Application of Value 0
Engineering
3313-CP Preparation of Estimates - Posting and Inputs 0
3314-CP Preparation of Estimates - Contingency, Escalation and 0
Other Allowances
3315-CP Lump Sum Proposals 0
3316-CP Preparation of Cash Flows 0
3317-CP Basis of Estimate, Reports, Reviews and Approvals 0
3318-CP Filing and Storing Estimates and Estimate Back-Up 0
3319-CP Preparation of Budgets and Reports 0
3320-CP Cost Monitoring and Trending 0
3321-CP Project Change Notices 0
3322-CP Claims and Extra Work 0
3323-CP Quality Assurance Audits 0
3324-CP Historic Cost Data 0
3325-CP PMS - Standard Report Library 0
VOLUME IV: COST CONTROL & ACCOUNTING
3401-CP Introduction 0
3402-CP Organization for EPC Projects 0
3403-CP General Principles 0
3404-CP Policies, Objectives and Definitions 0
3405-CP Methodology 0
3406-CP Budget Formation 0
3407-CP Cost Management 0
3408-CP Cost Accounting 0
VOLUME V
3500-CP Project Engineering Management 0
VOLUME VI
3600-CP Project Coding Structure 0
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Procedure Number Title Revision Number
4000-CP SERIES: ENGINEERING
4004-CP Engineering Organization 1
4005-CP Design Basis Memorandum 1
4012-CP Discipline Design Criteria 2
4013-CP Design Brief 2
4014-CP Technical Specifications 2
4015-CP Engineering Drawing Preparation and Verification 3
4022-CP Engineering Software Applications 2
4031-CP Design Review, Verification and Validation 3
4031A-CP Discipline Technical Audits 1
4032-CP Design Change Control 2
4033-CP Review of Vendor Documents 2
4035-CP Interdisciplinary Coordination 2
4036-CP Preparation of Engineering Purchasing Documentation 3
4040-CP Document & Data Control 3
4041-CP Identification & Trace ability 1
4042-CP Control of External Standards and Codes 0
PURCHASING
5101-CP General 1
5102-CP Purchasing Plan 1
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Procedure Number Title Revision Number
5103-CP Bidder Selection 1
5104-CP Request for Quotation 1
5105-CP Quotations 0
5106-CP Sealed Bid Procedure 1
5107-CP Non-Sealed Bids 1
5108-CP Sole Source Bids 0
5109-CP Bid Evaluation and Recommendation 1
5110-CP Commitments 2
5111-CP Purchase Order 1
5112-CP Purchase Order Amendment 1
5113-CP Purchase Order Administration 1
5114-CP Claims and Disputes 1
5115-CP Backcharges 2
5116-CP Suppliers Invoices 0
5117-CP Purchase Order Close-Out 1
5118-CP Files 1
LOGISTICS
5261-CP Logistics and Traffic - General 1
5262-CP Logistics and Traffic Plan 0
5263-CP Packaging 0
5264-CP Transportation/Shipping 2
5265-CP Procurement of Transportation 1
5266-CP Insurance 0
SUBCONTRACT ADMINISTRATION
5301-CP General 0
5302-CP Contracting/Subcontracting Plan 0
5303-CP Bidder Prequalification 0
5304-CP Subcontract Requisition 0
5305-CP Invitation to Bid (ITB) 0
5306-CP Public Tender Calls 0
5307-CP Quotations/Bids/Tenders 0
5308-CP Sealed Bid Openings 0
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Procedure Number Title Revision Number
5309-CP Bid Analysis Summary and Recommendations 0
5310-CP Formal Contract/Subcontract Agreement 0
5311-CP Types of Contracts/Subcontracts 0
5312-CP Administration of Contracts/Subcontracts 0
5313-CP Invoices and Applications for Payments 0
5314-CP Back-Charges 0
5315-CP Close-Out 0
5316-CP Contract/Subcontract Administration Forms 0
EXPEDITING
5501-CP General 1
5502-CP Expediting Plan 1
5503-CP Office Expediting 1
5504-CP Shop Expediting 1
INSPECTION
5701-CP Vendor Surveys 1
5702-CP Source Inspection Plans 1
5703-CP Pre-Inspection Meetings 0
5704-CP Inspection and Test Plan 1
5705-CP Material Certificates 1
5706-CP Vendor Documentation 1
5707-CP Welding 1
5708-CP Dimension Check 2
5709-CP Testing 1
5710-CP Reporting 1
5711-CP Non-Conformance Reports 1
5712-CP Final Inspection Release 1
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Procedure Number Title Revision Number
6105-CP Field Documentation & Data Control 0
6106-CP Process Control 1
6107-CP Inspection & Test Status 0
6108-CP Inspection & Testing 1
6109-CP Inspection, Measuring and Test Equipment Calibration and 1
Control
6110-CP Control of Field Non-conformances 1
6111-CP Identification and Trace ability 0
6112-CP Mechanical Completion and Facility Turnover 0
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ADD QUALITY ORGANIZATION CHART HERE,
Figure 6.1.8-1
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ADD CERTIFICATE HERE
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2.1.8 Computer Software
2.1.8.1 General
Word;
Excel;
Access;
PowerPoint.
Process
HYSIM/HYSYS
HTC-ACX
HTC-STX
PipeFlo
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PRO II
Tri-Header
AMSIM;
EQUI-PHASE.
Pipeline
SNHP is a network model used for the design and analysis of multiphase (or
single phase) gathering systems. Phase equilibria and thermodynamic
properties data are generated outside the model using commercial software
(HYSIM). The data is provided to the model in the form of matrices of data.
Input to the model allows for specifying input flow and input temperature at
each of the producing wells, and inlet pressure to the plant or gathering
station. Iterative calculations carried out by the model define all other
parameters.
SPHM is used for the design of single phase pipelines equipped with various
facilities (pumps, compressors, heaters, coolers, control valves, etc.). The
model uses the concept of "pipes" and "facilities" which can be assembled by
the user to form any type of a pipeline system. Thermodynamic and
rheological properties required by the program are generated externally
using either a commercial software package (HYSIM), or API procedures for
product for which no composition is available. The data is provided to the
model in the form of matrices of data.
SPTNM is a general network model used to carry out transient flow analyses
(for example, pressure surge calculations, gas pipeline rupture analysis,
pipeline start-up and shut-down simulation) for single phase pipeline systems
equipped with various facilities. Thermodynamic and rheological properties
required by the program are generated externally using either a commercial
software package (HYSIM), or API procedures for product for which no
composition is available. The data is provided to the model in the form of
matrices of data.
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Mechanical
AIDEX
AIDEX can be used to design and/or check rate any type of shell and tube
heat exchanger. The program also calculates exchanger weights.
A centrifugal pump selection program developed by Union Pump for its pump
products. This program enables the user to specify design conditions (flow
rate, differential head, specific gravity, NPSHA, viscosity, speed) and the
program selects all centrifugal pumps which satisfy the specified conditions.
The program covers the Union Pump range of single stage API and ANSI
pumps and API multi-stage pumps. The program will print the performance
curve for the selected pump and indicate the design (rated) point.
Carrier E20-II
CodeCalc is for the mechanical design and analysis of pressure vessel and
heat exchanger components. CodeCalc is written by COADE Engineering
Software.
CodeCalc provides the user with a list of vessel and heat exchanger
components to choose from. The type of component selected determines
the input fields and help specify the design/analysis parameters.
Compress
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updates are released by ASME. This program can also be used for external
nozzle load calculations.
ACOL, FIHR, TASC, KETL are Heat Transfer and Fluid Flow Service (HTFS)
software for the design or check rating of shell and tube heat exchangers air
coolers, fired heaters and kettle type heat exchangers.
ACOL -This program can be used to size new coolers and/or check rate,
performance of any existing coolers and/or Vendor design of an air-cooled
exchanger. The program also calculates the air cooler weight.
TASC -This program can be used to size new exchanger and/or check rate
performance of any existing and/or Vendor design. This program can also
produce setting plans and calculate exchanger weights.
PROS+
PROS+ can be used to select pump type and size offered by IDP and
perform commercial functions such as pump pricing, proposal generation,
etc. For a specific type, PROS+ will provide a list of acceptable sizes which
meet the input requirements and also provides a list of reject pump sizes with
reasons for rejection. A detailed pump data sheet and performance curve
can be provided for the pumps shown on the lists.
Load Express
Piping
Caesar II
Caesar II is the in-house program used for all piping stress calculations. It
has found universal acceptance within the industry.
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PLANT SPACE, PIPING, STRUCTURAL, ELECTRICAL: 3D modeling;
ISOGEN: Isometric generation from Plant Space 3D.
Electrical
CAPTOR
DAPPER
DAPPER solutions meet the requirements of the IEC and NEC standards.
DAPPER design libraries may be user configured to meet varying design and
code standards. The solutions of DAPPER are for power systems normally
found in these types of facilities.
ETAP
FAULTMASTER
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HI-WAVE
Hl-WAVE includes features for load analysis, harmonic load flow, resonant
frequency scanning, and voltage and current distortion calculations.
I*SIM
MOTORFEED
Powerflow
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Instrumentation
Civil/Structural
DYNA 4
Image 3D
P-Frame
S-Frame
Siteworks
Siteworks performs civil design for roads and site preparation, including
surface drainage
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STAAD III (and STAAD PRO)
STAAD III (and STAAD PRO) executes static and dynamic analysis of both
steel and concrete structures. In addition, this program performs finite
element analysis of complex equipment foundations.
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2.1 Project Management.......................................................................................................... 1
2.1.1 Management Responsibility......................................................................................... 1
2.1.2 Project Management Procedures..................................................................................1
2.1.2.1 Engineering and Services Management...................................................................4
2.1.2.2 Document Control.................................................................................................... 4
2.1.2.3 Internal Drawing Control......................................................................................... 5
2.1.2.4 External Drawings................................................................................................... 5
2.1.2.5 Purchasing and Materials Management...................................................................6
2.1.2.6 Hardware and Software Environment......................................................................6
2.1.2.7 Local Area Network................................................................................................. 7
2.1.2.8 Support..................................................................................................................... 8
2.1.3 Project Organization.................................................................................................... 8
2.1.4 Resumes....................................................................................................................... 9
2.1.5 Schedule..................................................................................................................... 11
2.1.5.1 Planning and Scheduling........................................................................................ 11
2.1.5.2 Contract Master Schedule...................................................................................... 11
2.1.5.3 Level 2–Detailed Project CPM Network................................................................11
2.1.6 Project Meetings........................................................................................................ 12
2.1.7 Quality Assurance...................................................................................................... 12
2.1.7.1 Quality Management System.................................................................................12
2.1.7.2 Typical SNC-Lavalin Quality Plan........................................................................14
2.1.8 Computer Software.................................................................................................... 29
2.1.8.1 General................................................................................................................... 29
2.1.8.2 Engineering Tools and Software............................................................................29
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