CHAPTER 4

ORGANIZATONAL PLAN

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nrnrrfwefwfh4hrhregrehgrebhdfbdfs4.1 INTRODUCTION TO THE

ORGANIZATION

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4.1.1 Business Vision2

Vision is the long term goal of the business. It is often stated in terms of a value statement
announcing where the business wants to fgrm rfgm grdmrdgo or what it aspires to

4.1.2 Mission bbsbfds

Statement of purpose or reason for existence. It defines long term goals of the business
but in a specified time frame

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4.1.3 Objectivesdsnfnersnsfdnsnrsbrshrshr

Business goals or objectives support the achievement of a business mission and vision.
They are more specific, stated in a shorter term and have a definite time frame. Apply
SMART Concept.
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ORGANIZATONAL PLAN
 CHAPTER 4
ORGANIZATONAL PLAN

4.2 ORGANIZATIONAL CHART

An organization chart will show how a business is structured according to the

departments or positions in the business.

 Structure based on function (all management positions available)

GENERAL MANAGER

MOHD IRFAN B.ALI

ADDMINISTRATION
MANAGER MARKETING OPERATION FINANCIAL
MANAGER MANAGER MANAGER
SITI SURAIYA BT ABU

Marketing Kitchen General

Clerk
Assistant Helpers Workers
 CHAPTER 4
ORGANIZATONAL PLAN

4.3 ADMINISTRATION PERSONNEL

The position listed here are confined to administrative staff only

4.3.1 List of Administration Personnel

Table # : Position and number of personnel

Personnel Position Number Of Personnel

General Manager 1
Administration Manager 1
Marketing Manager 1
Production Manager 1
Financial Manager 1
Administration Clerk 1
Total 6

4.3.2 Schedule of Tasks and Responsibilities of Administration Personnel

Table #: Schedule of Tasks and Responsibilities

Personnel Position Tasks And Responsibilities

General Manager
1) To plan and monitor the strategic progress of the
business.
2) To plan, implement and control the overall
management of the business.
3)

Administration Manager
Marketing Manager
Production Manager
Financial Manager
Administration Clerk

4.3.3 Schedule of Remuneration

The remuneration schedules that list the salary and wage structure for each position.
Additionally, it should include the contribution that a company has to allocate to different
 CHAPTER 4
ORGANIZATONAL PLAN

provident funds like Employees Provident Fund (EPF) based on the rate stipulated in the
Third Schedule of the EPF Act 1991 (www.kwsp.gov.my) and Social Security
Organization (SOCSO) contribution to be paid is based on the SOCSO Contribution
Schedule (www.perkeso.gov.my).

Table #: Schedule of Remuneration

POSITION No. of Monthly EPF SOCSO Total

Personnel Salary Contribution Contribution
(RM) (RM) (RM) (RM)
General Manager 1 2,200 143 37.65 2,381
Administration Manager 1 0
Marketing Manager 1 0
Operation Manager 1 0
Financial Manager 1 0
Administrative Clerk 1 0
TOTAL 6 2,200 143 37.65 2,381

Example: Third Schedule of the EPF Act 1991 (www.kwsp.gov.my)

Example: SOCSO Contribution Schedule (www.perkeso.gov.my).

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ORGANIZATONAL PLAN

4.3.4 Compensation and benefits

1) Compensation (Financial Compensation)
i. Salary
ii. Commission?
iii. Wages??
iv. Bonuses??

2) Benefits
i. Retirement benefits – EPF??
ii. Disability benefits – SOCSO??
iii. Annual Leaves
 Sick leave – example: 14 days per year for the first 2 years of service.

 Maternity leave - example: 60 consecutive days for birth up to 5

surviving child.
 Paternity leave - example: Male employees are eligible to 2 working
days leave for the birth of their own child up to 5 surviving child.
 Marriage Leave - example: 5 days leave for first legal marriage per
employment.
 Compassionate leave - example: 3 consecutive working days on the
death of their immediate family member.
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ORGANIZATONAL PLAN

iv. Working Days??

v. Public holidays??
vi. Healthcare
 Generalist Outpatient – example: An employee, one legal spouse and
their dependent children are eligible to receive medical attention and
treatment from company panel doctors. If employee chooses to obtain
necessary care and treatment from a non-panel doctor, pay first and
claim in accordance with the Health Plan Policy (annual medical
claims –maximum RM700 per employee)
 Dental Subsidy – example: Employees are entitle for the dental/optical
care and treatment in accordance with the Health Plan Policy.
vii. Birthday gift??
viii. Hand phone expenses??
ix. Training??
x. Meals allowance??

4.7 LIST OF OFFICE EQUIPMENT

A list of office equipment is necessary to facilitate layout planning and budget

considerations and required for maintenance expenses.

Table #: List of Office Equipment

Item Quantity Price/per unit Total Cost

(unit) (RM) (RM)
Computer 2 2,000 4,000.00
Fax Machine 1 500 500.00
0.00
0.00
0.00
Total 4,500.00
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ORGANIZATONAL PLAN

4.8 LIST OF OFFICE FURNITURE AND FITTINGS

A list of office furniture is necessary to facilitate layout planning and budget

considerations.

4.8.1 Office Furniture and Fittings

Table # : List of Office Furniture and Fittings

Item Quantity Price/per unit Total Cost

(unit) (RM) (RM)
Office furniture 1 2,000.00 2,001.00
Office fittings 1 1,000.00 1,001.00
File cabinet 2 560.00 562.00
Air conditioner 2 1,200.00 1,202.00
2 4.00 6.00
0.00
0.00
0.00
Total 4,772.00
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ORGANIZATONAL PLAN

4.9 ADMINISTRATIVE BUDGET

ADMINISTRATIVE BUDGET

Particulars Fixed Assets Monthly Expenses Other Expenses

RM RM RM
Fixed Assets
Land & Building 0.00
Office Furniture and fittings
1,200.00
(refer table)
Office Equipment (refer table) 580.00
Premises Renovation 15,000.00
Vehicle (office use only) 25,000.00
Working Capital
Remuneration (refer table) 4,562.35
Utilities 10.00
Premises Rental 1,200.00
Travelling expenses 500.00
Office supplies 250.00
Stationaries 100.00
Other Expenditure
Course attended 7,500.00
Medical allowances 12,000.00
Pre-Operations
Deposit (rent, utilities, etc.) 3,800.00
Business Registration &
80.00
Licences
Insurance & Road Tax for
1,500.00
Motor Vehicle
Other Pre-Operations
300.00
Expenditure
Total 41,780.00 6,622.35 25,180.00