ADMINISTRATION PLAN

INTRODUCTION
 Serve as a navigational chart for the business to
follow → help everyone on board understand their
duties, and it helps to ensure the company is going in
the right direction.
 Ensuring the efficient performance of all
departments in an organization.
 Helping achieve efficiently and effectively (functions
of management or POLC).
 Vital component to a company's level of success to
ensure the company is properly managed.
 ADMINSTRATION PLAN STEPS

1. VISION & MISSION STATEMENT

2. ORGANIZATION CHART
3. ADMINISTRATION PERSONNEL
4. TASKS & RESPONSIBILITIES SCHEDULE
5. REMUNERATION SCHEDULE
6. OFFICE EQUIPMENT, FIXTURE & FITTINGS
& OFFICE SUPPLIES SCHEDULE
7. ADMINISTRATION BUDGET
 BUSINESS VISION
A vision statement describes what the
organization aspires to be in the long term.
It is a description of the way in which the
business wants to be perceived by others at
some future date.
 BUSINESS MISSION
 Many businesses also have mission.
 Mission statements are statements of how
entrepreneurs will achieve their purposes in the
environments in which they conduct business.
 It is also the reason why an organization exists.
 2. Organization Chart
 The chart portrays the job position, hierarchy and chain
of command of personnel in an organization at a
particular point of time.
 The most commonly used organizational structure by a
small business is the line structure which is based on :
❑Functions
❑Shifts
❑Products
❑Regions
❑Clients
 ORGANIZATIONAL
STRUCTURE-FUNCTION

General
Manager

Administration Marketing Operation Financial

Manager Manager Manager Manager
 3. Administration Personnel
Lists all the personnel involved directly in the
administration section of the business
Using a two column table, indicate the
personnel position in one column and the
number of personnel's in the second column.
 4. Tasks & Responsibilities Schedule
The next step is to prepare a schedule of tasks
and responsibilities.
For each personnel position explain its main
tasks and responsibilities.
 JOB TITLE JOB DESCRIPTION
General •To plan, implement and control the
Manager overall management of the business.
•To be accountable for overall
performance of the business.
JOB SPECIFICATION
•5 years’ experience in senior
management
•Ability to work under pressure
•Good leadership skill

Administration •Selects and assigns staff, ensuring •Experience in Microsoft Word,

Manager equal employment opportunity (hiring Excel & PowerPoint
and promotion. •Good English verbal & written
•Identifies training needs and ensure
training are provided to employees.

Marketing •Responsible for managing the business •5 years’ experience in sales &
Manager marketing initiatives. marketing
•Responsible for managing the business •English & Mandarin is an
marketing budget advantage
Financial •Responsible for managing the •Degree in Accounting or
Manager business financial accounting. Finance
•Responsible in monitoring company •2 years of experience doing
budgets. business accounting
•Responsible for getting financial •Knowledge in UBS system &
information payroll software
 5. Remuneration Schedule
 The remuneration includes monthly salary or contractual
wages, (daily, weekly or on project basis) and all
provident fund contribution as well as work related
insurance.
 Fund contribution to EPF by employers is 12% (subject to
regulatory changes) of base pay & SOCSO contribution
will be based on an average of 2.5% of personnel’s
monthly salary not exceeding RM2000.
Job Title Staff Monthly EPF SOCSO Total
Salary 11% (2%) (RM)
(A) (B) (C) (A+B+C)
General 1 3,000 330 60 3390
Manager
Administration 1 2,500 275 50 2825
Manager
Marketing 1 2,500 275 50 2825
Manager
Financial 1 2,500 275 50 2825
Manager
TOTAL 4 10,500 1,115 210 11,865
 6. Office Furniture and Fittings

List all the office furniture and equipment that

are necessary for the administration section.
 TYPE QUANTITY PRICE TOTAL
/UNIT AMOUNT
(RM) (RM)
Laptop 2 2,000 4,000
Desktop 1 2,000 2,000
Printer 1 500 500
Table & Chairs 3 1,200 3,600
Fixture & Fittings 4,017
TOTAL 14,117
 7. Administration Budget
Classify administration expenses the items into
the following categories:
 Capital Expenditures/ Fixed Asset Cost
 Working Capital/Monthly Expenses
 Other Expenses
 Details Fixed Monthly Other
Assets Expenses Expenses
Fixed Assets XXX
Monthly Expenses XXX
Monthly Expenses XXX
Other Expenses XXX
Other Expenses XXX
TOTAL XXX XXX XXX
 ITEM CAPITAL WORKING OTHER
EXPENDITURE CAPITAL EXPENSES
(RM) (RM) (RM)
Office Furniture & 14,117
Fittings
Renovation 3,600

Administration 11,865
Personnel
Business 150
Registration
Office 130
Stationaries
TOTAL AMOUNT 17,717 11,865 280
Example:
Salary for January 2018
Therefore, the Contribution Month is February 2018 and it has to be
paid either before or on 15 February 2018.
The employer needs to pay both the employees’ and the employer’s
share to the EPF. Employers may deduct the employee’s share from
their salary.