STUDENT

PRACTICAL ASSESSMENT TASK

Student Version
Task AT1 Task Name Coordinate consultative processes
Number

Assessment Information
Student Name (use full name not Kevin Michael Setiawan
abbreviations or nicknames)

Student ID 865295

Group Number 2C

Date 21/10/2018

Unit(s) of competency (code and SITXWHS003 – Implement and monitor work health and safety
title) practices

Duration and/or due date Your lecturer will provide you with the due dates and hand in
procedure on commencement of this unit.

Part A: Meeting – Identify and implement WHS procedures

Part B: Meeting – Monitoring and consultation

Part C: Meeting – WHS observations and Training

Part D: Meeting – Management practices

Task instructions

This is one of 5 assessment tasks for this unit. You must be deemed satisfactory in all tasks in order
to meet Competency for this unit.

You will be assessed against the criteria listed in the marking guide in Section B of this task. Your
assessor will provide individual feedback after the meetings.

This assessment task will be conducted during class time or by alternative arrangement. Your
assessor will advise of the dates and times for each assessment part.

You will be required to participate in 4 meetings as a WHS committee.

SITXWHS003 Implement and monitor work health and safety practices

© Content is subject to copyright, Le Cordon Bleu Australia ©Template is subject to copyright, Rubric Training Solutions
1
Part A: Meeting – Identify and implement WHS procedures

Discuss and document in minutes the following points:

1. Identify three WHS procedures to be implemented and monitored from the below list.

 Evacuation of staff and customers

 Security management of cash, documents, equipment, keys or people
 Handling chemicals and hazardous substances
 Hazard identification and reporting
 Incident and accident reporting
 Risk assessment and reporting

2. Discuss requirements to provide information and training to staff.

3. Discuss past incidents and reports to provide input into monitoring the three WHS
procedures.

4. Current staff concerns, opinions, feedback and recommendations.

5. Determine how the three WHS processes will be implemented and monitored
6. Actions required

Part B: Meeting – Monitoring and consultation

Discuss and document in minutes the following points:

1. Discuss different ways to consult employees regarding WHS procedures

2. Current staff concerns, opinions, feedback and recommendations

3. Determine work areas and sites to be inspected and examined

4. Equipment/safety data sheets to be reviewed

5. Discuss possible hazardous events

6. Actions required

Part C: Meeting – WHS observations and Training

Discuss and document in minutes the following points:

1. Analyse WHS procedural deficiencies

2. Staff concerns, issues, feedback and recommendations
3. Non-compliance to WHS procedures
4. Staff consultation for non-compliance to WHS procedures
5. Common hazards identified
6. Effectiveness of current risk assessment procedures and control methods
 7. Required adjustments and training gaps
8. Actions required

Part D: Meeting – Management practices

Discuss and document in minutes the following points:

1. Review the effectiveness of current management practices, hazard identification, risk

assessment and control measures

2. Recommendations for change to WHS system and procedures

3. Maintenance and accurate storage of WHS records and reports

Conditions for assessment

Skills must be demonstrated in tourism, travel, hospitality or events business operation where WHS
management practices are implemented and monitored. This can be:
 An industry workplace
 A simulated industry environment.

Assessment must ensure access to:

 Computers, software programs, printers and communication technology used to administer the
implementation and monitoring of a WHS system
 Relevant state or territory WHS legislation
 Current plain English regulatory documents distributed by the local WHS government regulator
 Codes of practice and standards issued by government regulators or industry groups
 WHS information and business management manuals issued by industry associations or
commercial publishers
 Current commercial WHS policies and procedures
 Operational team for which the individual coordinates WHS management practices; this can be:

 Teams in an industry workplace who are assisted by the individual during the assessment
process; or
 Individuals, who participate in role-plays or simulated activities, set up for the purpose of
assessment, in a simulated industry environment operated within a training organisation.

 For this task you are required to consult with industry and your peers to understand realistic
and expected standards for work health and safety.
 Your assessor will provide assessment procedures and templates for assessment tasks.
However, you can use your own assessment procedures and templates on approval by the
assessor to ensure they cover the required information.
 Please decide with your assessor within one week of commencing this assessment, if you feel
you require special allowance or adjustment to this task.
  You must submit all documents listed in the instructions and marking criteria. Your assessor
will assess the documentation you provide. They will contact you if any information is missing
and you will have 24 hours to provide the missing documentation for assessment.
 All documents must meet the criteria to the standard described in the marking guide in Section
B to be deemed satisfactory in this assessment
 It is expected all documents will be completed electronically but if this is not possible, make
alternative arrangements for submitting the documents with your assessor.
 You will have the opportunity to resubmit any tools that are deemed unsatisfactory (one
resubmit allowed per unit).
 A qualified assessor or assessors MUST observe students undertaking this task.
 Students MUST complete the allocated tasks within the maximum permissible time frame.
 For group tasks, students will be assessed on their individual contribution to the meetings and
their ability to answer questions.
 Please make arrangements with your assessor at least one week prior to the assessment due
date if you feel you require special allowance or allowable adjustment to this task.
 Students MUST complete all the actions as listed in the observation checklist to the standard
described in Section B to be deemed satisfactory in this assessment.
 Please ensure your full and correct name is written on the student version of this assessment
task (do not use nicknames or abbreviations)
 Students will be assessed as satisfactory (S) or not satisfactory (NS).
 Students can appeal the assessment decision according to the LCBA assessment policy and
procedure.

Equipment/resources students must supply: Equipment/resources to be provided by the

RTO or the workplace:

 Computer  Hard copies of the student version of this

 Online access assessment task OR access to soft
copies
 Computer and Internet access
 Video recording equipment, if student
does not have access to a mobile phone
or recording device
 Appropriate space to complete
the assessment
 Complete set of Work Health and Safety
policies, procedures, templates and
tools
 Observation checklist
List the actions to be Satisfactory Not Comments
observed and the Satisfactory
standard expected

Student coordinated a ☐ ☐
meeting with the WHS
committee for the
management of workplace
health, safety and security

Student sent appropriate ☐ ☐

agenda for WHS
Committee meeting

All topics discussed were ☐ ☐

relevant to current work
safety procedures and
workplace issues and
concerns.

Information gathered from ☐ ☐

data, reports, observations,
consultation was used to
evidence current concerns,
issues, and understand the
effectiveness and review
requirements of WHS
system, management
practices and WHS
procedures in the work
place.

Accurate WHS outcomes ☐ ☐

and actions for meeting
topics were identified and
align to current State or
Territory WHS acts and
legislation.

Outcomes and action items ☐ ☐

from meeting will provide
effective work safe
practices and aligns to
organisational WHS
policies and procedures
List the actions to be Satisfactory Not Comments
observed and the Satisfactory
standard expected

and state or territory acts

and legislation.

Staff were consulted and ☐ ☐

given the opportunity to
contribute their views and
concerns on current and
future WHS management
practices

A true and correct copy of ☐ ☐

minutes from WHS
committee meeting is
attached.

Student demonstrated ☐ ☐
understanding of record
keeping requirements and
mechanisms.
Verbal Questions to ask during the observations (optional)

Questions

Q1: What are the requirements for storing WHS minutes, Satisfactory response
data and reports according to organisational
procedures and WHS laws and legislation? Yes No

☐ ☐
A:

Comment

Q2: How have you used data and reports in this meeting to Satisfactory response
provide reliable and timely input into the management of
workplace health, safety and security?
Yes No

☐ ☐
A:

Comment

Q3: What are the requirements for record keeping and Satisfactory response
acceptable record keeping mechanisms?
Yes No

☐ ☐
A:

Comment
 Feedback to Student
Yes No
Has the candidate successfully completed this assessment task?
☐ ☐
Feedback to the candidate

Assessor Name Date

Assessor Signature

Student Name Date

Student Signature
 Meeting No: 1
WHS Committee Reviewing WHS procedures
Meeting Minutes

WHS Committee for Frank’s Cooking Co-op

Date: Location:
15/10/2018 Wentworth

Time: Meeting Type: Voluntary WHS Committee Meeting

Minutes

Agenda item:
1 Presenter:Agnes

Discuss the past incident report and identify issues raised by staff feedback. Discuss whether the staff
opinions and recommendations are practical

Discussion:
 Not enough proper training for staff about WHS
 Chris doesn’t really care about his injury since it’s minor
 The other staff also agree that it was unnecessary to report minor accidents
 The head chef never really teach the staff on how to handle chemical properly

Actions/ Conclusions:
 Engage more training for staff about WHS
 Clean the ventilation regularly or add more ventilation
Agenda item2: Discuss different ways to consult employees about WHS procedures

Presenter: Diana

Discussion:
 Staff meeting
 Giving staff a staff handbook about WHS
 Put a guideline or a checklist on every designated places for example put “how to” or “what to do” if you get an
injury
 WHS seminar for the staff

Actions/Conclusions:
 Giving the staff a handbook so that they can read the handbook and understand about WHS and how to implement
it to the workplace

Agenda item 3: Identify updates/changes required for 3 of the WHS procedures in the case study
Presenter: Yein

Discussion:

 Give information about workcover WHS

 Train the importance of a failure fire alarm
 Hazard sign on hazardous chemical
 Train the importance of first aid

Actions/Conclusions:
 Because we already giver all the information and facility (sign) to the staff, we are hoping that they understand and
know what to do if there are problem occurring in workforce
Agenda item 4: Agree upon how the updated procedures will be implemented and monitored at Frank’s
Cooking School

Presenter: Haonan

Discussion:
 Monitor staff by supervising during service time
 Show demonstration

Actions/Conclusions:
 Supervisor monitor staff in every service time using checklist

Agenda item 5: Discuss requirements to provide training and communicate information to staff
Presenter: Kevin

Discussion:

 Make a group chat

 Make appointment
 Checklist for monitoring WHS for supervisor
 Staff meeting room

Actions/Conclusions:
 Arrange staff meeting room and make specific appointment before regular staff meeting
Agenda item 6: Plan for the WHS site inspection. What actions are required

Presenter: Jun

Discussion:
 Write a checklist on what to do or whatto inspect
 Do a staff meeting talking about what do we need to do

Actions/Conclusions:
 Do the WHS site inspection according to what has the meeting discussed

Agenda item 7: Determine the work areas and sites to be inspected. Discuss possible hazards in those work areas
Presenter: Sienna

Discussion:

 Dishwashing area : there is no non-slip carpet

 Chemical store: no proper labeling
 Stove area: gas leaking

Actions/Conclusions:
 Place a non-slip carpet
 Put a proper labeling
 Do a regular check up for the stove area
Agenda item 8: Identify the equipment, SOPs and safety data sheets to be reviewed

Presenter: Agnes

Discussion:
 Set work health and safety duties
 Risk assessment
 Workers responsibilities

Actions/Conclusions:
 Review WHS duties and worker responsibilities
 Do training about PPE

Agenda item: 9 –

Discussion:

Actions/Conclusions:
 Other Information

Observers:
[Click here to enter text]

Resources:
[Click here to enter text]

Special notes:
[Click here to enter text]
 Meeting No: 2
WHS Committee SITE INSPECTION FOLLOW UP
Meeting Minutes

WHS Committee for Frank’s Cooking Co-op

Date: Location:
15/10/2018 Wentworth

Time: Meeting Type: Voluntary WHS Committee Meeting

Minutes

Agenda item Presenter:

1: Agnes

Identify hazards found during the site inspection and observations

Discussion:
 Switched on electricity machine
 Kitchen towel on the stove
 Tangled cable on the floor
 Baking tray on the floor
 No cover on the ventilation

Actions/ Conclusions:
 Always turn off the electricity machine
 Store kitchen towel far away from the stove
 Store the cable untangled and away from pathway
 Store the baking tray in the designated place
 Put the cover on the ventilation
Agenda item 2: Identify issues with existing WHS procedures. Discuss effectiveness of current risk
assessment procedures and control methods

Presenter: Diana

Discussion:
 We think that the WHS procedures are already clear but the student or staff did not really read or follow the
procedures so there are a few hazard found in the kitchen. The issues example are like fire because it will burn
people and tangled cable because it will trip people

Actions/Conclusions:
 Conduct a proper training
 Fix the ventilation by putting a cover
 Give training to always tidy up the cable after using
 Give training to put the baking tray back to its place after using
 Remind them not to put kitchen towel on the stove

Agenda item 3: Identify staff concerns and feedback given during site inspections and observations. Include any
staff/student non-compliance with procedures during this discussion
Presenter: Yein

Discussion:

 Staff concern about the cable laying around on the ground, can cause people to trip over it
 Staff concern about baking tray laying on the ground, not only it can trip people but also can cause cross
contamination
 Staff concern about kitchen towel on the stove

Actions/Conclusions:
 We need to do training regularly
 We need to give quizzes to staff
 Do a regular maintenance on kitchen
Agenda item 4: Discuss training gaps and requirements

Presenter: Haonan

Discussion:
 Profesional teacher
 PPE (Personal Protective Equipment)
 Training can be done once a month we need to inform the staff about SDS, We can know which hazard are likely to
happen after revaluating the report. Conduct a training for a new equipment

Actions/Conclusions:
 Do training with professional teacher
 Training can be done by evaluation the previous month report
 We need to know which hazard cause the most and do training for that particular hazard

Agenda item 5: Discuss improvements that could be made for staff consultation arrangements
Presenter: Kevin

Discussion:

 Make a clear document for staff

 Label all file and store it nicely
 Have a feedback form and information about WHS
 Online survey once a month so we know what hazards are happening

Actions/Conclusions:
 Monitoring and check/follow up
 Active listening is important
Agenda item 6: Make recommendations for changes to the WHS system and procedures

Presenter: Jun

Discussion:
 Make high aimed guideline and procedure for WHS
 Plan regular staff meeting to discuss WHS
 Reduce workers compensation costs

Actions/Conclusions:
 Make high quality guideline and provide it to the staff
 Improved operational efficiency

Agenda item 7: Discuss how WHS records and reports can be maintained and stored effectively
Presenter: Sienna

Discussion:

 Keep all the paper in a plastic file so it will last long

 Store it in a closed drawer
 Scan and store in a USB or harddisk
 WHS advisor is responsible to create, modify and review WHS document
 Director and executive are responsible to implement WHS according to the guidelines to staff
 Managers WHs is responsible for development of record keeping requirements of WHSMS

Actions/Conclusions:
 WHS record and data: Completed copies of form, checklist, risk assessment + WHS management system
o Stored according to the vow records management policy and vow guidelines
o Data contained WHS records should be collected privately and confidentially and have restricted
access

Other Information

Observers:
[Click here to enter text]
Resources:
[Click here to enter text]

Special notes:
[Click here to enter text]