AUDITOR NOTES

AUDITOR NOTES
OF THE STANDARD OHSAS 18001:2007

Name: Al- Khattabi Plastic Factory

Address: Building No: 35044 Al Sarooria, Zip Code: 22522, Jeddah, Saudi Arabia

Date:1/17/2019

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ANNEX B – OHSAS 18001 DOCUMENTATION
LICENCES

Ministry of commerce and investment certificate 4030156909,

Baladiya Registration# 1100089785
Gosi# 502124374

4.2 OH&S policy

OHS policy documented and seen on HSE Manual. Approved and Review each year GM, It covers all
the requirements of the standard.
OH&S has been documented by Quality System using soft and hard copy, also implemented in the
organization and documented to trace and record all safety activity.
Policy communicated with employees by training, displaying posters and signboards to spread the
knowledge.
4.3.1 Hazard identification, risk assessment and determining controls
PD-4.3 hazard identification procedure, hazard data updated on 10/30/18
Every 6 months safety manager review risk and updates information & data.9 hazardous risks are
identified.
1-burn from fire, in halation of smoke 2- Burn from electrical equipment, burn from electricity 3- Cuts from
machine 5- falls on slippery floors 7- falls on obstructed floors etc.

4.3.2 - Legal and other requirements

Legal requirement:
Personal Protective Equipment Instruction
Legislation requirement list is prepared by Mr. Ahmad Amri (HSE Representative )Main legal
requirements checked following;
chamber certificate and Baladiya certificate are the work permit records. .
4.3.3 Objectives & Programme(s)
HSE Targets are set in the company score card. Annual appraisal of staff is based on scores reached.
Following are HSE Objectives:
 Reduce zero accidents
 Improve reporting of minor accidents, reduction in compensation claims
4.4.1 Resources, roles, responsibility, accountability and authority
All roles, responsibilities and authorities for all employees has been clearly defined and signed by them in
order top acknowledge them with it, all the signed copy are saved as soft and hard copy.

Mr. Ahmad Amri (HSE Representative) is the responsible for it.

HSE department has a fully support from GM to get all their requirements without any delay to ensure an
efficient implementation of OH&S.

All staff has been signed along with their contract on their roles/responsibilities/authorities.
by scheduling a monthly, quarterly, and yearly meeting to discus all regards.

4.4.2 Competence, training and awareness

HSE department has a training program for all employees, also they provides a handbook safety
instruction, note to mention the posts and notification boards placed to increase the safety awareness.

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OH&S benefits has been clearly explained to all employees in each training or meeting to promote
awareness level.
All employees has signed on their roles and responsibilities the time they signed their contract. All
employees assigned for a certain job should be trained and experienced to assure boy for HSE.
4.4.3 Communication, participation and consultation

HSE will be discussed as the first agenda item at weekly Management Team Meetings. HSE Committee
Meetings will be held on at least a quarterly basis and more frequently as needed. The GM and the
Committee HSE Meetings. All members of the Management Team are also members of the HSE
Committee. Last tool box meeting is carried out on 1 October 2018

4.4.4. - 4.4.5 – 4.5.4 Documentation - Control of documents - Control of records

PD-4.5.4 Document control in place.
HSE Manual is the controlled document for OHSAS.
This Management system has covered all core element.
A hard and soft copy of HSE Procedures is available and clearly explain all integrations.
All OH&S documents are controlled and linked or directed to any related documents.
All documents are new and up to date.
All document seen to be controlled through documents controller to avoid any un-control copies. No
changes at the meantime.
All documents are identified with revision status to insure controlling.
All documents are labelled for readily identification.
4.4.6 Operational control-PD-4.4.6
It seen to be the operations were carried out under it's safety procedures in order to insure accidents free
PPE equipments provided, and checklist maintained. PPE Checklist not maintained at production unit to
control injuries and incidents during production. (MnNC)
4.4.7 Emergency preparedness and response: PD-4.4.7
minor/major injuries are the potential in the organization.
It seen to be the procedure covers all the OH&S impacts.
They considered the following interested parties (direct customers, end users, suppliers, distributors,
retailers any other relevant interested parties.
Follow Emergency Response procedure (PD-4.4.7)
It is a must for all employees to participate all types of drills as per requirement . Last dril is carried out on
1/10/18.
Emergency Response Plan
All employees shall be familiar with the following:
Specific facility emergency response plan.
2. Specific roles/responsibilities
3. Locations where resources are available.
4-Evacuation routes and Procedures.

4.5.1 Performance measurement and monitoring:

- For employs will using the KPI tool to measure the performance of its employees. health hazards
are analysed systematically by conducting Health Risk Assessments (HRAs). The HRAs assist
in identifying health risks to staff and classifying jobs according to the level of risk.
- Monitoring and measuring process procedure seen , equipment calibration record seen,
calibration status register seen.

4.5.2

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Checked PD-4.5.2 documented procedure for the periodic evaluation of compliance with relevant HSE
legislation and regulations have been maintained.
Checked methods for the evaluation of compliance, legal and other requirements are chamber of
commerce and industry registration Valid.
Less formal methods of compliance monitoring activities, including routine inspections by staff and/or
regulatory authorities, and non-compliance investigations relating to identified nonconformities, will help
to satisfy the requirement for evaluation of compliance. Addressing audit findings for compliance audits.
4.5.3 Incident investigation, nonconformity, corrective action and preventive action
Root Cause Analysis will be use to determine the root causes of each issue.
Sama has established analysis procedure for trend identification (PD-4.5.3)
complaint system has been established and controlled, all the documents will be recorded as soft and
hard copy. It established an analysis plan to determine all issues causes and it's solutions (Montly injury
report).
HSE department responsible to assure this issues not repeat and re correct .
After the issues been determined a preventive action will be taken to prevent it in future.
4.5.5 Internal audit- PD-4.5.5
The latest internal audit is conducted on 9/10/2018 as Internal audit procedure PD-4.5.5, audit is carried
out by Mr. Ahmad Amri (HSE Representative ) and Auditee is Mr. Muhammad Abdul Karim (HSE
Manager).
4.6 Management review
Management review is carried out on 10/1/2018 according to the procedure PD-4.6.
management review participants were: Mr. Fuad Al- Khattabi (GM)
Mr. Muhammad Abdul Karim (Production Manager)
Mr. Uthman (Finanace Manager)
Mr. Mohammad Ahmad Amri (HR/EMR
PROJECT SITE AUDIT:Nil
ATTACHED:
Legal documents
OTHER REMARKS

Nil

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