GUIDING PRINCIPLES FOR LECTURERS– PREPARATION OF

OPEN AND DISTANCE LEARNING, ODL EXAM/ TEST

AND INSTRUCTION PACKAGE
[ https://bit.ly/GuidingPrinciples_LECTURER_ODLExamTestPREPARATION]
FACULTY OF MECHANICAL ENGINEERING
UNIVERSITI TEKNOLOGI MARA

NO GUIDED ITEM DESCRIPTION

1 Type of ODL a) Open Book ODL Test/ Exam [1, 2]
Test/ Examination b) Close Book ODL Test/Exam
c) Oral ODL Test/ Exam

2 Type of Lecturers shall design the questions to fulfill the intended Course
Questions for Outcome (CO) and Programme Outcome (PO) [3] mapped to the
Open Book Test course. Questions should reach the stated level of taxonomy in the
Jadual Spesifikasi Ujian (JSU), course Syllabus or in AIMS
(Academic Information Management System).
Type of questions include:

a) Open-ended question (Problem-based, Task-based, Case

Study, Scenario-based, Reflective-based, Interpretation-
based, Concept Synthetization/ Model-based creation,
Roadmap creation, Challenge/ Critique/ Arguments/
Justification/ Rationalization-based or any other type of
question suitable for Open Book ODL Test/ Exam)
Note: Question designed should not open opportunity for students to
cut and paste from any available sources, filter questions and
answers from Google, and avoid asking facts [4]. “Design the
questions so that students be able to demonstrate their
understanding and use the information in solving problem” [5].
Design question with multiple answers. Validity of the ODL Exam/
Test is vitally important; it should include selection of ODL Test/
Exam method, development of Test/Exam question type, and
professional procedures in administering the assessment process
[6]. A part of the intended learning outcome, questions should be
designed to consider the range of Washington Accord complex
engineering problem (CPS) to be solved by students.

3 Main ODL UFuture/ Google Classroom/ Microsoft Team/ Webex/

Exam/Test Room WhatsApp/ Telegram (any selected platform needs to be stated
or Platform on the Exam/ Test Question, Front Page Instruction); Lecturers
may also use any other Learning Management Systems (LMS)
which have been used in the ODL class.

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 1) Lecturers need to choose ONE (1) main ODL Exam/ Test
platform.
The purposes of this platform are:-
i. Lecturers to deliver the overall Instruction Package
for ODL Test/ Exam which include:
(1) Instruction Pack of the ODL Exam/ Test question
(Front Page Instruction); an Example can be
accessed at:
https://bit.ly/ODLExam_TestQPackFKM

(2) ODL Exam/ Test Questions

[Note: If necessary, RP and team may modify it to suit with their
course requirement]

(3) Integrity Declaration and Attendance Form

Link to access the Integrity Declaration:
https://bit.ly/INTEGRITYDeclarationFKMUiTM

[Note: Lecturer may track or observe their student record at:

https://bit.ly/Integrity_AttendanceSTUDENT_ODLExamnTest ]

ii. Student to Submit/ Upload their Test/ Exam Answer

File

2) Selection criterion for the ODL Exam/ Test platform:

i. Student’s internet data capacity and stability
ii. Students and lecturers are familiar with the system (have
been used/ practiced in the ODL class)
iii. User friendly, ease to control, observe and keep securely
all submitted file
iv. Online marking/ grading

4 Backup Exam/ It is recommended for RP and team teaching to propose, a backup

Test Platform platforms for ODL Test/ Exam activities as stated in No. 3 -1)
above. It is advisable for RP and team to choose a platform based
on an official UiTM channel, either for main platform or for backup
platform in order to take precautionary measures.

Lecturers may use a Google Form/ Google Drive/ Email as the

backup of ODL Exam/ test platform. Both Google Form or Google
Drive should be created using the official UiTM email.

Example of a Google form for submission of ODL Exam/ Test

Answer File: https://bit.ly/MEM677ODLTest1_Submission

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5 ODL platform for It is important to agree and inform students, platform (s) used for
synchronous synchronous communication for Open Book Online Test/ Exam.
communication
(before starting of i. Before examination/ test – the synchronous
test/ exam and communication is very important to ensure all students
during the are ready and available in front of pc/ laptop/ hp/ etc;
test/exam period) then students to fill in other required forms as stated in
No. 3-1) (Necessary to on the camera for initial/ overall
examination/test time for invigilation process purposes*)
(Example of platform such as Google Meet, Webex,
Zoom, Microsoft Team or any other suitable platforms)
ii. During and after examination/ test – lecturer may need
to remind students in terms of exam/test period;
students may need to ask quick question (e.g. some
concerns to upload the answer files); and lecturer to
confirm all submission of students’ Answer File

6 Duration (See Total Hours: 3 hours = 2 hrs for Test/ Exam Time + * (1 Hour);
Appendix 2) Total Number of Questions 2-3
*Including Time to:
1. *Initial invitation to Online Open Book Exam/ Test (5-10
minutes)
2. *Opening/ Checking the Assessment Platform (5-10 mins)
3. *Downloading/ Opening the question (5 minutes)
4. *Integrity Declaration/ Attendance (5 minutes):
https://bit.ly/INTEGRITYDeclarationFKMUiTM
5. Answering the Questions: 2 Hrs (as an example)
6. *Preparation for soft copy of the students’ Answer File in
PDF format (*5-15 minutes)
7. *Uploading/ Submitting the Answer File to Main Exam/ Test
platform (5 minutes)
8. *Turnitin Checking (Descriptive based answer) (5 minutes)/
/ Uploading/ Submitting the Answer File to backup platform
(5-10 minutes)

[Note: *Time required before starting of exam/ test and after

exam/test period may vary depending on the overall students’
requirement in the ODL class. Lecturer should take precautionary
measures as highlighted in the next section, No.7, to identify in
advanced all students’ needs and constraints.

FKM also has conducted a survey to Resource Persons, getting

their feedback before overall decision is made; the output of survey
can be accessed at:
https://bit.ly/ResposesRESOURCEP_ODLExamTestFKMSA

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7 Instruction It is important for lecturers and students to ready before ODL Test/
Package for Exam day, all preparations required BEFORE and DURING the
Students and ODL Test/ Exam day can be accessed at:
Lecturers
https://bit.ly/PreparationStudentLecturer_BEFOREnDURING_ODLExamTest

Overall Instruction for lecturers’ preparation and students to

UPLOAD the Exam/ Test Answer File at different ODL assessment
platform can be reached at:
https://bit.ly/INSTRUCTIONPackage_ODLExamTestFKM

8 Exam/ Test Paper Instruction for Front Page (ODL Exam/ Test Question Pack), can
Format be accessed at:

https://bit.ly/ODLExam_TestQPackFKM
9 Guide to Answer  All ODL Exam/ Test Papers should provide guide for marking
Scheme & (i.e. Answer Scheme or Rubrics of Assessment)
Marking Process  ODL/Test paper should limit or state number of words/ pages
allowed for answer for each question.
 Type of format for Answer File allowed to be uploaded also to
be stated in the instruction page of ODL Test/ Exam.
 The answer papers/ file should be marked by the ODL class
lecturer and the second examiner*** should moderate overall
grading process and check all graded answers (see roles of the
second Examiner)

10 Moderation and
In fulfilling the accreditation requirement on Condition of Passing
Vetting of Exam
Question Courses, moderation of online exam/ test shall be carried out
following the academic regulations on moderation and vetting
process using the vetting form (validated by the RP and Vetting
team). The ODL exam/ test questions shall consider requirement of
, complex engineering problems and complex engineering activities
for all related CO-PO being measured. The vetting procedures can
be accessed at:

https://bit.ly/VettingProcedure_FKMUiTMSA

11 ODL Test/ Exam The proposed Test/ Exam Week is one of alternative times for the
Week ODL Examination/ Test as agreed earlier by the Faculty of
[ODL Test/ Exam Mechanical Engineering.
Week1: The main objective of the Test/ Exam week include:
Xx1] a) To provide sufficient time for lecturers to assess attainment of
student’s Course Outcome.

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 [ODL Test/ Exam Most ODL Test/ Exam requires more than 2 hours (including
Week2: preparation time before test/exam and submission of student’s
*xx] answer). Compared to current class timetable, the time may be
insufficient for certain courses to do synchronous assessment.
b) To ensure no overlapping Test/Exam period between different
courses and no overlapping between Test/Exam period and
ODL classes based on synchronous approach.
c) To give time for students to focus on the ODL Test/ Exam.
d) To allow students to do CQI for the 1st test/exam achievement
for better performance for 2nd test/exam (sufficient time gap
should be given to students to do improvement in between
test/exam 1 and 2).

Some team may need to do Take Home Test/ Exam or Oral ODL
Exam/ Test. Lecturers just need to ensure the test period does not
clash with any ODL class (synchronous class/ does not clash with
formal timetable). During the Test Week period, only asynchronous
ODL are allowed, to give opportunity for students to focus on their
ODL exam/ test.

12 2nd Assessor for Refer to Section 9***

marked answer https://bit.ly/2ndAssessor_AnswerScript_FKMUiTM
Script

REFERENCE

1. https://www.ucl.ac.uk/teaching-learning/teaching-continuity/assessments-progression-
and-awards/getting-started-alternative-assessments, UCL UK, Accessed on 10 April
2020
2. https://www.teaching-learning.utas.edu.au/assessment/getting-started-alt-assessment,
Accessed on 14 April 2020.
3. Guiding Principles on Teaching-Learning and Assessment Implementation During
Covid19 Pandemic, Board of Engineers Malaysia, 31 March 2020
4. Assoc. Prof Dr Shahrul Mizan Ismail, How to Prevent Cheating in Online Exams – Tips
to make cheat- proff Online Exam Questions, Accessed on 7 May 2020.
5. Open and Distance Learning Guidelines for Lecturers and Students, Session II
2019/2020, March – August, 2020, Faculty of Mechanical Engineering, UiTM, 10 April
2020.
6. USM Online Assessment Guidelines for Remote Teaching, 30 March 2020
7. Analysis of Survey to RP on ODL Exam/ Test ,
https://bit.ly/ResposesRESOURCEP_ODLExamTestFKMSA

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