Republic of the Philippines

DEPARTMENT OF EDUCATION
Region I
SCHOOLS DIVISION OFFICE URDANETA CITY
Urdaneta City, Pangasinan

Guidelines in Accomplishing and Checking of Promotional Forms

SY 2017-2018

I: School Permanent Record

Form 137-E (Elementary)
Form 137 –A (Secondary)

1. Write the Learner’s Reference number (LRN) on the space provided.

2. Learners’ names correctly spelled with middle name and other related information should tally with
every entry in SF Forms, Form 138 and Form 137.
NOTE: Grade 1/Grade 7 Teachers should refer to the Child’s birth certificate and attach a certified
photocopy of the birth certificate, preferably from the NSO/PSA. Write the complete name of the
learner including the middle name (not just middle initial).
Name of school should be written in full. Abbreviations may be allowed if the space provided for
does not warrant it:
Example: 1. Wrong: DAPSMECS-MAIN
Right: Don Amadeo Perez, Sr. MECS-Main
2. Wrong: Urdaneta I CS
Right: Urdaneta I Central School

3. The Final Grade for each learning area, the average of the four grading periods, should be written
in whole number.
Final Grade 1st Quarter + 2nd Quarter + 3rd Quarter + 4th Quarter
By Learning Area = Grade Grade Grade Grade
4
4. For MAPEH, individual grades are given to each area, namely, Music, Arts, Physical Education and
Health. The quarterly grade for MAPEH is the average of the quarterly grades of the four areas.
Quarterly Grade QG for Music + QG for Arts + QG for PE + QG for Health
(QG) for MAPEH = 4

5. The General Average is computed by dividing the sum of all final grades by the total number
of the learning areas.

General Sum of Final Grades of all Learning Areas

Average = Total Number of Learning Areas in Grade Level

5.1 The general average should be written in whole number.

5.2 The over-all general average should be encircled and initialed by the adviser in black.
Indicate Academic Excellence Award (D. O. #36, s.2016) Refer to Table 2 page 4 of 15. s.
2016 after the General Average.

Academic Excellence Award General Average

1. With Highest Honors 98 - 100
2. With High Honors 95 - 97
3. With Honors 90 -94

Learner can be promoted or retained following the guidelines stipulated in DepEd Order 8, s. 2015.
Requirements Decision
1. Final Grade of at least 75 in all Promoted to the next grade level
learning areas
Must pass remedial classes for
learning areas with failing mark to
2. Did Not Meet Expectations in be promoted to the next grade
not more than two learning level. Otherwise the learner is
For Grades 1- areas retained in the same grade level.*
3 3. Did Not Meet Expectations in Retained in the same grade level
Learners three or more learning areas
Requirements Decision
1. Final Grade of at least 75 in all Promoted to the next grade level
learning areas
 Must pass remedial classes for
learning areas with failing mark to
2. Did Not Meet Expectations in be promoted to the next grade
not more than two learning level. Otherwise the learner is
For Grades 4- areas retained in the same grade level.*
10 3. Did Not Meet Expectations in Retained in the same grade level
Learners three or more learning areas.
4. Must pass all learning area in 1. Earn the Elementary
the Elementary. Certificate.
2. Promoted to Junior High
School
5. Must pass all learning areas in 1. Earn the Junior High
the junior High School School Certificate.
2. Promoted to Senior High
School
Requirements Decision
1. Final Grade of at least 75 in all Can proceed to the next semester
learning areas. Final Grade of
at least 75 in all learning areas.
2. Did not meet Expectations in Must pass remedial classes for
a prerequisite subject in a failed competencies in the subject
learning area. before being allowed to enroll in
the higher-level subject.
For Grades 11
3. Did not meet expectations in Must pass remedial classes for
to 12 Learners
any subject or learning area at failed competencies in the subjects
the end of the semester. or learning areas to be allowed to
enroll in the next semester.
Otherwise the learner must retake
the subject failed.
4. Must pass all subjects or Earn the senior High School
learning areas in Senior High Certificate.
School.
Note: For those who will undertake remedial classes:
The equivalent of the Final Grade for remedial classes is the Remedial Class mark (RCM). The Final
Grade at the end of the school year and the Remedial Class Mark are averaged. This results in the
Recomputed Final Grade.
*In case, a student/pupil did not meet expectations in not more than two learning areas, the
Homeroom Sponsor should present a Certificate of Recomputed Final Grade duly noted by the
School Principal. This will be submitted to the division office and must be attached to Form
137 and SF 5. (Refer to DepEd No. 8 for the sample of certificate).
6. Under Remarks, write the word Passed (black) or Failed (in red ink) per learning area.
7. Write “Eligibility for Admission” to the next grade level in words.
Example: Eligible for Admission to Grade TWO.
8. Signature over Printed Name of the Homeroom Sponsor should be affixed on the designated space
and that of the Chairman of the Checking Committee on the first column across the curriculum year.
9. A non-numerical rating scale will be used to report on learner’s behavior demonstrating the Core
Values.
10. Accomplish attendance record for the grade.
11. Certificate of Transfer should be accomplished by the adviser and signed by the principal. The
date of close of school should also be indicated.
12. No Transferee pupil should be promoted or allowed to graduate unless his/ her Permanent
Records (F137 E/F137 A not F-138) from the school where he/ she was previously enrolled has
been received by the school.

II. Form 138 (Progress Report Card)

1. Name of the learner and other data should tally with form 137-E/137-A and other School Forms
NOTE: Surname first, followed by the First Name then the Middle Initial.
2. The age entered should be based from LIS records)
3. The name of school should be written in full.
4. Signature over Printed Name of the Adviser or Teacher who accomplished the form and the Principal
should be indicated.
5. Under Certificate to Transfer fill up only the portion that calls for eligibility for admission to Grade
(in words).
6. Do not accomplish the Cancellation of Eligibility to Transfer unless necessary.
7. Parents’ Signature must be accomplished up to the 3 rd Grading period.
8. Learning areas and rating entries should tally with those in Form 137-E/Form 137-A from 1st to 4th
grading and final rating.
9. For Grades 9 to 11, specialization in TLE should be indicated. (Ex. TLE (Dressmaking)
10. Enter, encircle and initial General average.
 11. The portion for Final Rating of each learning area including the components of MAPEH should
be accomplished as:
FINAL GRADES AND GENERAL AVERAGE
Quarter
Learning Area Final Grade
1 2 3 4
Filipino 80 89 86 84 85
English 89 90 92 87 90
Mathematics 82 85 83 83 83
Science 86 87 85 84 86
Araling Panlipunan 90 92 91 89 91
Technology &Livelihood Education 80 81 84 79 81
(TLE)
MAPEH 85 86 85 84 85
Music 84 85 85 83
Arts 85 87 85 85
Physical Education 87 88 86 84
Health 83 83 84 84i
Edukasyon sa Pagpapakatao (EsP) 89 93 90 88 90
General Average 86
.
12. The remarks after the final grade of each learning should be written in black ink for Passed and red
ink for Failed.
13. A failing general average should be written in red ink.

14. Number of School Days ( taken from enclosure no. 1 to DepEd Order No. 23 s. 2016)School Calendar
for SY 2017 - 2018
For Elementary Schools
June, 2017 18 days ( June 5, 2017- start of classes)
July 21 days
August 21 days –Aug 29 National Heroes Day
September 20 days
October 15 days (inclusive of the 5 day INSET)
November 19 days (November 13, 2017 – )
December 16 days (December 8, 2017 – )
January, 2018 21 days ( January 2, 2018- classes resume)
February 19 days
March 20 days
April 5 days ( April 6 - Last day of classes )
TOTAL 195 DAYS

III: School Form 5 (SF -5)

1. Accomplish all information asked for
1.1. Region 1
1.2. Division Urdaneta City
1.3. District/Cluster Cluster 4
1.4. School ID 102284
1.5. School Year 2017-2018
1.6. Curriculum K to 12 BEC
1.7. School Name Urdaneta I Central School
1.8. Grade Level Grade I
1.9. Section Mangga
a. LRN
b. Learner’s Name (Last Name, First Name, Middle Name)
c. General Average (Whole Number)
d. Action Taken (ALL CAPS) (PROMOTED, RETAINED, CONDITIONAL)
e. Summary Table
f. Learning Progress and Achievement
g. Prepared by: (Name & Signature)
Class Adviser
h. Certified Correct and Submitted:
(Name & Signature)
School Head
i. Reviewed by:
(Name & Signature)
Cluster PSDS
j. Noted:
GLORIA R. TORRES, CESO V
Schools Division Superintendent
IV. School Form 6 (SF-6) Summary of Promotion
1. Accomplish all information asked for (see sample below)
a. School ID 102284
b. School Name Urdaneta I Central School
c. Region I
d. Division Urdaneta City
e. District Cluster 4
f. School Year 2017-2018 (Font= Cambria 18)
g. Needed Data in the Summary Table
h. Prepared and Submitted:
(Name & Signature)
School Head
i. Reviewed and Validated by:
(Name & Signature)
Cluster PSDS
Noted:
GLORIA R. TORRES, CESO V
Schools Division Superintendent
NOTE:
1. Font Size: Label Entries
Cambria 14 Cambria 14
2. No Transferee learner should be promoted or allowed to graduate unless the Transcript of Records
(Form 137-E/Form 137-A) NOT Form 138 from the School where he/ she was preciously enrolled
has been received by the school.
3. Attach the following at the back of F137-E/F137-A; (where applicable)
a. Photocopy of birth certificate from National Statistics Office (NSO)/PSA, as much as possible.
b. PEPT rating
c. Transcript of Records (F137-E) from school where the learner was previously enrolled.
d. Court papers such as change of names, etc.
4. Discard the following:
a. Request slip for Transcript of Records (F 137-E)
b. Enrollment Slip
5. Forms to be checked by: (school level)
Chairman - F137-E/F137-A, Grading Sheets
Rank List, List of Academic Excellence.
All School Forms, Anecdotal Record
KDK Form, NSO/PSA Certificates
Diploma, Certificate of Completion
HR Sponsor/ Adviser - F138
1st Member - Original and 2nd copy of SF-5 (in 2 copies)
6. SF6 should only be accomplished by the School Head.
7. Get the templates of all School Forms from Mr. Ramil Leaño (http://deped.in/FormsCertDiploma)
8. For Kindergarten, Senior High Schools and ALS, refer to DepEd Order No. 58, s. 2017.
9. For Grade 11, Use prototyped School Forms. Use above guidelines in accomplishing the forms. For
more clarifications, refer to DepEd Order No. 8 s. 2015.
10. Refer to DepEd Order No. 36 s. 2016 for the Policy Guideline on Awards & Recognition
for the K to 12 BEC.
11. For the printing of the School Forms use the prescribed substance, brand and paper
size as indicated for uniformity.
➢ Paper size: 8.5” x 13” (long)
➢ Substance 24 80GSM
➢ Brand: Hard Copy (in case Hard Copy is not available use Paper One)