POWERPOINT SLIDESHOW

I. LEARNING OUTCOME
At the end of this module learners are expected to:
 Review the presentation
 Add comments
 Configure and present a slide show using Set-up Options
 Start Slide Show

II. DISCUSSION - COURSE CONTENT

REVIEW PRESENTATION
PowerPoint provides you with several proofing features—including the SPELLING AND
GRAMMAR tool—that can help you produce professional, error-free presentations. To run
SPELL CHECK , go to REVIEW TAB, click the SPELLING COMMAND.

The SPELLING PANE will appear on the right. For each error in your presentation, PowerPoint
will try to offer one or more SUGGESTIONS. You can select a suggestion and click CHANGE
to correct the error.
PowerPoint will move through each error until you have reviewed them all. After the last error
has been reviewed, a dialog box will appear confirming that the spelling check is complete. Click
OK.

If no suggestions are given, you can manually type the correct spelling on the slide.
The spell check is not always correct. It may sometimes think a word is spelled incorrectly when
it's not. This often happens with people's names and proper nouns, which may not be in the
dictionary. If PowerPoint says something is an error, you can choose not to change it using one
of three options:

 Ignore: This will skip the word without changing it.

 Ignore All: This will skip the word without changing it, and it will also skip all
other instances of the word in your presentation.

 Add: This adds the word to the dictionary so it will never come up as an error
again. Make sure the word is spelled correctly before choosing this option.

Automatic spell check

By default, PowerPoint automatically checks your presentation for spelling errors, so you may
not even need to run a separate check using the Spelling command. These errors are indicated by
RED WAVY LINES.

To use the automatic spell check feature, Right-click the UNDERLINED WORD. A menu will
appear and click the CORRECT SPELLING from the list of SUGGESTIONS. The correction will
appear in the presentation. You can also choose to IGNORE an underlined word or ADD TO
DICTIONARY.

PowerPoint allows you to modify the proofing options, giving you more control over how it
reviews your text. For example, you can customize the AUTOMATIC SPELL CHECK to change
the way PowerPoint marks spelling errors. You can also enable the GRAMMAR CHECK option
to help you find and correct CONTEXTUAL SPELLING ERRORS (like their vs. they're).
To modify proofing options, Click the FILE tab to access BACKSTAGE VIEW.

Select OPTIONS. A dialog box will appear.

Select PROOFING, then customize the options as needed. When you're finished, click OK.
Modifying settings in POWERPOINT OPTIONS—including proofing—will affect ANY
PRESENTATION you edit in PowerPoint, not just your current presentation.

ADD COMMENTS
Use COMMENTS when you want people to review and provide feedback on a presentation that
you created, or when colleagues ask for your feedback on a presentation. A COMMENT is a note
that you can attach to a letter or word on a slide, or to an entire slide.

To add a COMMENT, you can simple RIGHT CLICK for the shortcut menu to appear:

Select NEW COMMENT, and this will appear:

Type the message and press enter for the application to accept your comment. Click the
COMMENT BUBBLE OR ICON to see the text message:

And see the message at the right pane:

Or you can also go to REVIEW TAB, in the COMMENTS COMMAND GROUP select NEW
COMMENT and follow the same process as discussed.

CONFIGURE A SLIDE SHOW

AFTER FINALIZING THE CONTENT OF YOUR PRESENTATION, YOU WILL NOW CUSTOMIZE

IT TO WORK AND MOVE DEPENDING ON YOUR PREFERENCE . TO DO THIS , GO TO SLIDE

SHOW TAB. IN THE SET UP COMAND GROUP YOU COULD FIND THE BUTTONS USED

TO SET THE MOVEMENT OF THE SLIDES .

AS YOU CLICK THE SET UP SLIDE SHOW ICON, THE SET UP SHOW DIALOG BOX
WILL APPEAR ;

Show type

Use the options in the SHOW TYPE section to specify how you want to show your presentation
to your audience. The options are as follows:
 To deliver your presentation before a live audience, click PRESENTED BY A SPEAKER
(FULL SCREEN).
 To enable your audience to view your presentation from a hard drive or CD on a
computer, or on the Internet, click BROWSED BY AN INDIVIDUAL (WINDOW).
 To allow your audience to scroll through your self-running presentation from an
unattended computer, select the SHOW SCROLLBAR check box.
 To deliver a self-running presentation that runs at a kiosk, click BROWSED AT A
KIOSK (FULL SCREEN).

Show slides

Use the options in the SHOW SLIDES section to specify which slides are available in a
presentation or to create a custom show.

 To show all slides in your presentation, click ALL.

 To show a specific group of slides from your presentation, enter the first slide number
that you want to show in the FROM box, and enter the last slide number that you want to
show in the To box.
 To start a custom slide presentation that derives from another PowerPoint presentation,
click CUSTOM SHOW, and then click the presentation that you want to view as a custom
show.
For more information about starting a presentation from within PowerPoint, see Create and
present a custom show.
Show options

Use the options in the SHOW OPTIONS section to specify how you want sound files, narrations,
or animations to run in your presentation.

 To play a sound file or animation continuously, select the LOOP

CONTINUOUSLY UNTIL 'ESC' check box.
 To show a presentation without playing an embedded narration, select
the SHOW WITHOUT NARRATION check box.
 To show a presentation without playing an embedded animation, select
the SHOW WITHOUT ANIMATION check box.
 By default, PowerPoint speeds up the drawing of graphics in your
presentation. But sometimes this feature causes display problems on older computers. To turn
off this feature, choose DISABLE HARDWARE GRAPHICS ACCELERATION.
 When you deliver your presentation before a live audience, you can
write on your slides. To specify an ink color, in the PEN COLOR list, select an ink color.
The PEN COLOR list is available only IF PRESENTED BY A SPEAKER (FULL SCREEN)
(in the SHOW TYPE section) is selected.
 Choose a LASER POINTER COLOR from the drop-down list. While
presenting, you Press and hold the Ctrl key, and then click and drag the left mouse button to
point to the contents on the slide that you want to draw attention to with the pointer

Advance slides
Use the options in the ADVANCE SLIDES section to specify how to move from one slide to
another.
 To advance to each slide manually during your presentation, click MANUALLY.
 To use slide timings to advance to each slide automatically during your presentation,
click USING TIMINGS, IF PRESENT.
Tip:   You can use slide timings to set a pace for your SELF-RUNNING PRESENTATION.

Multiple monitors

When you have multiple monitors, using Presenter View is a convenient way for a speaker to
privately see her notes and a preview of the next slide—while the audience only sees the current
slide on the main monitor.

START A SLIDE SHOW

AFTER SETTING UP THE PRESENTATION , YOU ARE NOW READY TO VIEW THE ENTIRE
FLOW OF YOUR DECK . TO DO THIS , GO TO SLIDE SHOW TAB¸ AND SELECT FROM
BEGINNING ICON IN THE START SLIDE SHOW COMMAND GROUP.

 FROM BEGINNING: Starts the slide show from the first slide of the presentation.
You can also use the F5 Function key.

 FROM CURRENT SLIDE: Starts the slide show from the active slide. You can also
use the SHIFT+F5 shortcut key.

If you want to exit SLIDE SHOW VIEW, you can use any of these:

 Press the ESC (ESCAPE) key.

 Right-click on the slide and choose the END SHOW option in the resultant menu.

Navigation icons within Slide Show view:

PREVIOUS SLIDE
Click this icon to navigate to the previous slide (or press the P, LEFT ARROW, or
BACKSPACE KEYS).

NEXT SLIDE
Click this icon to navigate to the next slide (or press the N, RIGHT ARROW, or SPACEBAR
KEYS).
PEN AND LASER POINTER TOOLS
Click on this button to bring up a menu

THE OPTIONS WITHIN THIS MENU ARE EXPLAINED BELOW:

 LASER POINTER: Directs the audience's eye with a bright colored point of light.
You can set the Laser Pointer color within the SET UP SHOW DIALOG BOX. To
access this dialog box, choose the SLIDE SHOW TAB of the RIBBON, and then
click the SET UP SLIDE SHOW BUTTON.

 PEN: Lets you draw or annotate with a pen.

 HIGHLIGHTER: Works almost like a virtual highlighter pen.

 ERASER: Lets you erase any pen or highlighter marked areas (grayed out if there
are no marked areas on the current slide).

 ERASE ALL INK ON SLIDE: Removes all ink markings (grayed out if there are
no marked areas on the current slide).

 INK COLOR: Changes the pen color.

SEE ALL SLIDES

Click on this button to bring up the whole slide deck and choose any slide. With this option, you
can easily switch slides in or out of sequence from a grid that only you see.

ZOOM INTO THE SLIDE

With this tool you can zoom a part of the slide and then pan around. Zoom works more smoothly
if you are using a tablet device such as Microsoft Surface.
MORE OPTIONS
This icon, when clicked, opens a menu in which some options are similar to the menu shown in
above, including SHOW PRESENTER VIEW to access the PRESENTER VIEW.

By default, Slide Show view works in full-screen mode but you can change that too. To do so,
access the SLIDE SHOW TAB of the RIBBON, and click the SET UP SLIDE SHOW button.

III. GLOSSARY
IV. REFERENCES

Web Resources

Microsoft PowerPoint Application 2016