POWERPOINT HANDOUT

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MENTUSCYBERCAFE
 LESSON 1
BRIEF INTRODUCTION:
Microsoft PowerPoint is all about presentation. It’s all about the
audience and the presenter, unlike Microsoft word or other programme,
where we work to please others, or ourselves Microsoft PowerPoint is only
strictly to the audience or public.

Therefore, when we work Microsoft PowerPoint we not only to present

something people can see but something that will be attractive and
reasonable. For example when we watch our local movie there are always
a unique step in which all film must take in presenting their movie to public
because they want to project the best and an attractive presentation to the
view of the public.

Microsoft Power Point is the act of creating new slide, editing, deleting,
and saving a slide. It also allows little graphics (means diagram can be use
as part of the slide).

POWER POINT is a word processing application package used for

presentation, typing and manipulating text.
It is also called a window based application because it can only run in
windows environment. Microsoft Corporation develops it.
Micro power point is needed because of its ability to design, manipulate
animate text in perfect view of the audience. Majority of the advertisement
in the television are presented using power point
Finally, Microsoft power point is a creative and interesting program to
work with.
GETTING STARTED
To open power point
Click start button on the task bar
Click program from the option display
Click Microsoft power point
OR
Click Microsoft office: before clicking Microsoft PowerPoint
Or
Click the desktop screen for Microsoft power point if any
Double click icon wait the program load
After a few seconds, power point application window will be
displayed on the screen.
THE POWER POINT ENVIRONMENT (Power Point Screen)

LESSON 2
Working with Microsoft power point:

When working with Microsoft power point, three ways lead to a perfect
presentation.

1. Auto- content wizard

2. Template
3. Blank presentation

CREATING YOUR OWN TEMPLATE:

If any point templates does not fit your needs, you can create your own
template some of the option you can change are colors, fonts and logo’s.
Once you save your template, you can apply it to other presentation in
your file.

A. Auto – content wizard:

This kind of presentation provides you with the best.

B. It provide you slides (Microsoft power point is known as page (s) on

word environment, depending on the type of presentation you are
doing).it also provides you with ideas, steps of format still depending
 on the type of presentation you are doing. The number of slides
depends highly on the type of presentation you are doing. The
number of slides depends highly on the type of presentation you are
working with. The slide (s) comes with a very good design for your
presentation.

TO START WORKING WITH AUTO- CONTEXT WIZARD:

When the point window is activated, a new presentation window

automatically appears. The proposed name of the presentation until you
save it under a different name is presented

1. Click file under menu

2. Click new
3. Choose auto- content wizard or selected/ highlighted.
4. Click ok
5. It will take you through some steps.

Some of these steps include: Start, Presentation Type, Presentation

Style. Output, Option and so, on. So all you do is to choose and click
next to take you through the steps and click on finish to indicate you are
through with steps.

You can also access auto-content wizard from the power point startup
Dialog Box, by checking Auto-content wizard check box and clicking ok.

HOW TO SAVE A PRESENTATION:

Presentation is similar to what is called document in Microsoft word

presentation is made up of slide while documents are made.

When the power point widow is activated a new presentation window

automatically appears. The proposed name for this presentation until you
save it under a different is presentation, the bar, menu bar, and toolbox,
and status bar.
DESCRIPTION OF POWER POINT SCREEN/ENVIROMENT

TITLE BAR: This is the first blue border in the power point window that
displays the presentation name and the application name with three icon
minimize restore and close.

MENU BAR: This is the area under the title bar; it provides access to most
of the application commands e.g. file, edit, view etc.

STANDARD TOOLBAR: This is the area directly below the menu bar that
is made up of button, or icon click commands. It is used as shortcuts to the
menu bar commands. Examples are new, open, save, print end etc.

FORMATTING TOOLBAR: This is made up of buttons or command that is

use in making change or modifying the text entry. Examples are font, size,
font bold, italic, underline etc.

SLIDE SCREEN: Is the white space below the toolbar where you could
see the cursor blinking. It is the space we can type and manipulate text, it
is like what we call page I Microsoft word.

CURSOR: Is the vertical blinking line displayed on the slide layout which
tells us, were the next character should be typed.

RULAR BAR: This is used to display measurement of the slide size both
horizontal and vertical. It is only visible in Normal View

THE STATUS BAR: this is used to display information about the current
cursor position.

SCROLLING BAR: (Vertical and horizontal) this is used to scroll up, down,
left and right in other to view the entire presentation or moving from one
side to another.

SLIDE LAYOUT: It is used to enter text or graphics/picture/chart into a

slide. When working on this kind of presentation you must know what you
want to do (I.e. you must have your ideas on how to go about your
presentation) because the help that the computer wizard offers will not be
available

HOW TO CREATE A NEW SLIDE USING TEMPLATE

1. CLICK FILE UNDER MENU BAR

2. CLICK NEW
3. CHOOSE Design template or if selected/highlighted
4. Click Ok.

To add slide to other slide (s) this step are to be taken:

1) Click on insert on the menu bar

2) From the drop down menu click on insert slide
3) Options of slide will appear

TO APPLY OR CHANGE A DESIGN TEMPLATE OF A SLIDE

PRESENTATION:

Click on format on the menu bar

From the drop down menu, click on apply design

Choose from the list of design by clicking on the one you want

LESSON 3:
 To Manipulate Text Or Graphic

Click on Slide on the menu bar

Click on Custom Animation on the slide show drop down menu

A dialog box will appear

At custom animation menu choose one of the listed object (s)

Click animate to animate your selected slide object

Click automatically if you want to set time

Set time in which the slide object will show before another e. g. 2 seconds

Click on effect to apply the animation style. Sound etc.

Do the same thing to all other slide object (s) if any click ok.

HOW TO DELETE A SLIDE

 Select the slide to be deleted

 Press the delete key from the keyboard or
 Click on edit menu
 Select delete slide

Clicking on the button as the slide is being viewed will automatically run
the link.

TO USE AN ACTION BUTTON, DO THESE:

 Go to slide show menu

 Click on action button
 Select the kind of action button to use
 From the action setting window, define the link of button
 Then click on ok button.

RECORDING NARRATION FOR A PRESENTATION:

Like the name implies, it is adding voice nation to your slide show, the
narration can be recorded before or during the running of the presentation.
When done during the running of the presentation, it is done in other to
include the comment of viewers but when done the presenter’s comment
or explanation.

For one to use record narration the following must be installed in the
computer
 1) Sound car
2) Microphone
3) Speaker
4) NOTE: you can not record narration with the microphone but also
from the CD player; window media player as well other audio paying
soft wares.

To record narration,

 Go to slide show menu

 Click on Record narration
 You can click on set microphone level button to set the
microphone level
 Tick the link narration in check box and
 Browse for the location where the narration will be saved by
clicking on browse button
 Then click on ok button and start the recording using the
microphone, CD player or window media player
 Click on end show button when you are with the recording

LESSON 4
(B) Design Template:

This is another way of presenting your presentation. It provides you with a

design slide depending on the presentation type. The different between
this two is that the auto- content wizard provides you with ideas on which
to achieve a very good presentation but the template on the other hand
provide only the design slides depending on the presentation type. This, It
does not require step for the computer to know the type of presentation
you want to work with.

HOW TO OPEN A FILE FROM A FOLDER

1. Click file
2. Click open
 3. Click look in arrow
4. Click on the drive either a or c:
5. Double click on the folder name.
6. Double click on the filename
7. Click open.

Choose Apply To Select slide to apply a particular slide only

Or

Choose Apply To All to apply to all the slides

Click on Ok to apply the design on the slide

TO CONNECT TWO OR MORE SLIDE TOGETHER:

To make two or more slide to work together you need to take the following
steps:

CLICK ON Slide Show

From slide show drop down menu, click on Slide Transition

From the transition window. Choose from the effect box the kind of slide
transition that you want. You can make it to be slow or fast.

Set the Time Interval in which the slide will last before another

Choose Apply To Selected Slide to apply to a particular slide only

Or
Choose Apply To All to apply all the slides
Click ok

TO VIEW THE SLIDE ON SCREEN

(a) To view the slide on screen

Click on slide show from the menu bar

From the drop menu that will appear, click show slide

(b) To View Slide Using View Menu

Click on view at the menu bar

Click on show slide

(c) Or Press (F5) to view the slide on the screen.

CHANGING COLORSON ALL SLIDES:

a. Select the slide
b. Choose format
c. Select background
d. Highlight the pane
e. Select fill/ more colors
f. Leave or omit from main template.

ACTION BUTTONS

An action button is a ready- made button that you can insert into the slide
of your presentation, link your presentation to other presentation or web
page, movie sound etc.

Up of pages. In other words, the proposed name for presentation until

you saves it under a different name, presentation to save with your name
for the first of time.

1. Click file
2. Click save as
3. In the save as window change to folder you want to save under save
in dialog box.
4. Type the file name e.g. Pauline under filename box
5. Click save

HOW TO SAVE PRESENTATION WITH PASSWORD

1. Click file
 2. Click save as
3. In the save as window change you want to save as under save in
dialog box
4. Type the file name e.g Pauline under filename box
5. Click on option – click on security/ general option
A Dialog box will be displayed.
6. Click PASSWORD MODIFIED BOX, retype the password click ok
7. Under verify, retype the password again (the same name) click ok
8. Click save
9. Click save

NOTE: the file name is different from the password

HOW TO REMOVE PASSWORD:

1. Open the file (display it on the screen)
2. Click file
3. Click save as
4. In the dialog box click tools
5. Click on SECURITY/GENERAL option
6. Delete the password e.g. add in the password and modify then click
ok. And click the save button

HOW TO OPEN AN ALREADY SAVE FILE:

1. Click file
2. Click open
3. Select the file name or type it
4. Click open button or press enter key

SPELLING AND GRAMMAR CHECKER

For correcting error in spelling

Click on tool menu

Select spelling (spelling error) or style checker for consistency and style.
HOW TO PUT FOOTER ON A NOTE PAGE:

1. Select the slide to put note on

2. Click the view menu
3. Select note page
4. Below the choose side, attach your note

PRINTING
Select the file to print
Click on file menu select print
Print range (all to print all the slides, current slide- to print the current
slides
Selection- selected slide, slide – slide for printing rage or a specified slide
number) print what (slide, handouts (2, 3, 6, slide per page) note page,
outline view).
Make necessary selection
Click ok
NB: if you hide a slide that you want to print, click of print hidden slides
box on the print dialog box and select ok.
TO TIME ON SLIDE/ SLIDE REHEARSAL

This time seeing is not the same thing in slide transition. It is to the time in
which the current slide effect will remain on scene. i.e. the time duration of
a particular slide object before another slide object will appear on the
screen.
Click on the slide show on the menu bar
Click rehearse timing
Click pause on the timer at the duration you want to apply on the slide
Right click on the slide and next to go to another slide and start counting
pales and click next till all the slides are timed. Then click yes
 LESSON 5
(d) Blank Presentation:
There is no much different between the blank presentation and the
previous one but just that the blank presentation only gives a blank
presentation for manipulation. You are to add your design to the blank
slide and work on It without any idea/ help
In the blank presentation, you are to choose kind of slide that is needed
for you presentation and add more slides as you progress.
You are expected to put to work all you have learned in Microsoft word
Design here:
HOW TO CREATE A NEW SLIDE USING BLANK PRESENTATION:
Unless as otherwise stated, the default slide whenever you open power
point is blank layout. But if you want to create a new blank
presentation, follow these simple steps:
1. Click the file under menu bar.
2. Click new
3. Choose BLANK SLIDE or if selected/ highlighted
4. Click ok
HOW TO ENTER TEXT INTO SLIDE:
Text can be entered into a slide in three ways
1. By using data directly to the slide layout
2. By using text box frame
3. By using Word Art
HOW TO ENTER DIRECTION ON THE SCREEN:
1. Place the cursor on the Layout box where you want to start typing
from by pressing the left mouse button.
2. Start typing e.g. welcome to TTC computer school
3. Press Enter Key at the end of each statement to move the cursor to
next line.