Development of Muscat International and Salalah Airports (MISA)

Project
Procedure
Variation Order

Modifications Table

Version Date Nature of Revision Pages Modified

1.0 9-Nov-9 First issue of the document NA

2.0 11-Jan-11 Name changed from DGSAS to CAA All

3.0 29-Feb-12 General update and names of Committees changed All

4.0 21-May-14 General update and new name of the Client organization All

Table of Contents

1 ABBREVIATIONS, TERMINOLOGY ..................................................................................................2

2 FLOWCHART SHAPES .......................................................................................................................2
3 PROCEDURE ........................................................................................................................................3
3.1 DESCRIPTION ........................................................................................................................................ 3
3.2 ENTITIES INVOLVED IN THE PROCESS .................................................................................................. 3
3.3 TIME CONSTRAINTS ............................................................................................................................... 3
3.4 FLOWCHART .......................................................................................................................................... 3
3.5 DESCRIPTION OF ACTIONS/PROCESSES (STEP BY STEP) ................................................................... 5

Updated by Mike Reed Senior Contracts Administration Manager Date 21-May-14

Reviewed by Abdeslam Koubaa Sr. Quality Manager Date 25-May-14

Approved by Thierry Campin Managing Director Date 1-Jun-14

Note:

a) This document is transmitted by EDMS and requires no signatures.

b) In case of contradictions/conflicts (this Procedure vs. contract documents/General Contract Requirement

(GCR)) then contract documents and GCR shall take precedence.

Prior to using this document, please make sure that you are in possession of the latest version, and that you have destroyed
outdated versions. This document is the property of ADPI and may not be reproduced nor distributed without prior written
authorization from approving officer.

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1 Abbreviations, Terminology
CE : Consulting Engineer/The Engineer
EDMS : Electronic Document Management System
MISA : Muscat International and Salalah Airports
MoTC : Ministry of Transport and Communications
MoLA : Ministry of Legal Affairs
MoF : Ministry of Finance
PMC : Project Management Consultant
TB : Tender Board
The Client : MoTC Technical Committee - Airports Project
APSC : Airports Project Steering Committee
VO : Variation Order

2 Flowchart Shapes

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3 Procedure

3.1 Description
This procedure explains the method by which the change in specifications or contract
is confirmed with respect to the original contract. This change during the Works
becomes the legal agreement after relevant parties agree on it.

3.2 Entities Involved in the Process

Contractor

CE

PMC

The Client

APSC

MoLA

Tender Board

3.3 Time constraints

All steps in the process should be undertaken as efficiently and quickly as possible
with no detriment to the Main Contract.

3.4 Flowchart

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AL-ADP-ALCC-PRO-0005-4 Variation Order Procedure Page 4 of 5
3.5 Description of Actions/Processes (Step by Step)

CE prepares a draft VO and includes all necessary backup calculations,

measurements, attachments etc and sends to PMC for review.

Contents of the VO may include following (not limited to):
- Summary of VO (Current)
- Project Data
- Contractor’s agreement (if applicable)
- Contract (For example MC2, MC3 etc.) scope of work
- Reason(s) for variation (Current)
- Summary of Omissions
- Summary of additional works
- Details of additional works
- Attachments (if any)

PMC checks the draft VO for viability and its overall impact on:
- Design and/or construction
- Time
- Cost

If accepted by PMC the draft VO is sent to the Client for review and approval.

If not accepted at any point the draft VO is returned to CE with comments.

PMC forwards Client approved VO to CE to produce six (06) copies.

CE produces 6 copies for signing by PMC and the Client, before Client forwards to
MoLA, MoF and Tender Board for signatures.

On return, Client forwards 3 copies to PMC who passes two copies to CE.

CE issues signed VO to the Contractor.

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