Professional Documents
Culture Documents
9 Self-accounting
Entities
Table of Contents
9.1 Introduction 9.
9.1.1 Overview 9.
9.1.2 Definition of self-accounting entities 9.
9.1.3 Self-accounting entities 9.
9.1.4 Independent entities 9.
9.1.5 Commercial undertakings 9.
9.1
Introduction
9.1.1 Overview
9.1.1.1 This chapter deals with the policies, accounting treatment and
procedures for self-accounting entities.
9.1.1.2 The policies include both general policies and accounting policies
for self-accounting entities. The general policies provide guidance
on the responsibilities and banking arrangements of a self-
accounting entity. The accounting policies deal with the basis of
accounting, recognition, classification, reporting and
consolidation of self-accounting entity transactions.
9.1.1.5 The policies and procedures set out in other chapters of the
Manual shall be applicable to self-accounting entities. This
Manual highlights references in the other chapters for the key
policies and procedures, which need to be followed.
9.1.2.3 There are other government entities (e.g. Defence and Railways)
which are within the budget sector but are independent. These
entities maintain their own accounting records and submit
monthly accounts to the AGPR’s office for consolidation. For
the purpose of accounting procedures, these entities are outside
the scope of this Manual.
9.1.3.1 Refer to the Rule of Business for a full list of the current status of
self-accounting entities.
9.1.4.3 These independent entities shall also reconcile their receipts and
expenditures figures with the NBP/SBP on monthly basis and
shall send a reconciliation statement in the form prescribed by the
Auditor-General/Controller General of Accounts.
9.2.1 Responsibilities
9.3.1 General
9.5.1 Introduction
9.5.1.3 The following key internal controls must be observed for self-
accounting entities:
budgetary control shall be exercised over self-accounting
entity funds
money shall in general be received at SBP / NBP's
segregation of duties between officers raising bills for
payment, receiving money and recording money
all claim vouchers must be authorised by a delegated officer
within the entity incurring the expenditure
segregation of duties between claim approval, certification,
authorisation, cheque preparation and cheque signing.
all fixed assets shall be recorded in the Fixed Asset Register
a regular, complete and up-to-date bank reconciliation shall be
performed
source documents, registers and sub-ledgers shall be
reconciled with transactions recorded in the General Ledger
monthly financial reports must be prepared by each self-
accounting entity and signed off by the PAO, for submission
to the appropriate Accountant General for consolidation.
9.5.3 Receipts