Process flow diagram of Procurement:

Internal Stakeholder External Stakeholder

Production Supplier
Procurement Planning Bank
Commercial
Accounts
Supply Chain Management
Warehouse

Production Procurement Planning Procurement Planning Procurement Planning

Officer Executive (Requisition Manager (Approved)
(BOM) (Raise Requisition) Checking)

Procurement Planning Sr. Procurement Planning Accounts

Manager (Verification) Head of CFO
PPIC(Verification (Approval Note)
Approved)

Commercial Commercial
Officer (Preparing Executive (Send Tender
Tender Online for Supplier)
& Finalized Tender)

Supplier Supplier (Incorporating Supplier (Finalize

(Availability Price to Tender Item) Price & Send to
Related Tender) Company)

Commercial Manager Commercial Executive

(Open Tender at Mature (Auto CS Generation)
Date)

Commercial Manager Bank (L/C)

(CS Approval)
Supplier (PO)

Supplier (Cash)
Purchase
Supply Chain Management Warehouse Store
Employee Follow-up L/C or
Officer (Good Receive)
PO/WO
 Process flow of Procurement:
Process Internal External Stakeholder Communication Type/Tools
Stakeholder
Raise requisition Sr. Officer - One-way communication
- Software notification
Requisition checking Executive - One-way communication
- Software notification
Requisition Approval Manager - One-way communication
- Email and Software notification
Requisition Verification Asst. Manager - One-way communication
review - Email and Software notification
Requisition Verification Manager - One-way communication
approval - Email
- Software notification
Approval note base on Manager, - Two-way communication
requisition Accounts - Email
Prepare and send tender Executive Supplier - Two-way communication
to supplier - Email
- Software notification
Supplier submitted tender Manger Supplier - Two-way communication
to online/office quotation. - Software notification
Tender open and tender Manager Supplier - Two-way communication
section - Software notification
- Email
Prepare comparative Executive - One-way communication
statement (CS) - Software
Comparative Statement Manager - One-way communication
(CS) approval - Software
Open LC Manager Bank - Two-way communication
Supplier - Email
- Face to face
Purchase order and cash Executive Supplier - Two-way communication
purchase - Email
- Face to face
Release material Manager Supplier - Two-way communication
C&F Agent - Email
Chittagong Port Authority - Face to face
Mongla Port Authority - Mobile
Benapole Customs - Software
Chittagong Customs
Inland Container Depot (ICD))
Material receive from Store officer Supplier - Two-way communication
supplier - Email
- Face to face
- Mobile
- Software