Final Analytic Scoring Rubric

Republic of the Philippines
Department of Education
Literacy Coordinating Council

and the
Philippine Normal University
present the
ANALYTIC SCORING RUBRIC / MONITORING AND

EVALUATION TOOL FOR EXEMPLARY COMMUNITY-BASED
LITERACY PROGRAMS AND ENGAGEMENT IN THE PHILIPPINES
JUDY C. BAUTISTA, PH.D. MERRY RUTH M. GUTIERREZ, PH.D.
Project Director and Lead Researcher Project Co-Director and Researcher
Philippine Normal University Philippine Normal University
LEONORA P. VARELA, PH.D. BOYET L. BATANG, PH.D. MARIA AZELA L. TAMAYO, PH.D.
Researcher Researcher Researcher
Philippine Normal University Isabela State University Manuel S. Enverga University
Foundation
©2020 The Authors
This Analytic Scoring Rubric as a Monitoring and Evaluation (M&E) tool is the joint property of the
Literacy Coordinating Council, Department of Education, and the Philippine Normal University.
Intellectual property, however, reverts back to the Authors. The tool may be reproduced and
stored without prior written permission from the copyright owners provided that any form of
derivatives and statements which are subsequently published and reported elsewhere are
credited as the intellectual property of the Authors. All reproductions of this tool must only be
used for non-profit purposes and must not be used for any commercial for-profit purposes.
For any violation on the non-profit use of this monitoring and evaluation tool, please report to:
Literacy Coordinating Council Secretariat

2nd Floor, Bonifacio Bldg., DepEd Complex, Meralco Avenue, Pasig City, Philippines 1603
Telefax: 631-0579 / 631-0590 / 635-9996
lcc@deped.gov.ph
This tool is an output of a research that was funded by the Department of Education through the Literacy Coordinating
Council under fund number: AR-2019-CO-00646 and AR-2019-CO-00786.
Recommended citation:
Bautista, J., Gutierrez, M., Varela, L., Batang, B., & Tamayo, M. (2020). Analytic Scoring Rubric / Monitoring and
Evaluation Tool for Exemplary Community-Based Literacy Programs and Engagement in the Philippines. Literacy
1
Coordinating
Bautista, Council,
J., Gutierrez, Philippines.
M., Varela, L., Batang, B., & Tamayo, M. (2020). Analytic Scoring Rubric / Monitoring and Evaluation Tool for Exemplary
Community-based Literacy Programs and Engagement in the Philippines. Literacy Coordinating Council, Philippines.
To the Users of this Tool:
Thank you for using the Analytic Scoring Rubric or the Monitoring and Evaluation (M&E) Tool for Exemplary Community-based Literacy
Programs and Engagement in the Philippines. This tool is based on two researches entitled, A Foundational Framework for Exemplary
Community-Based Literacy Programs and Engagement: Basis for Policy Development by Bautista, Gutierrez, Macahilig, Gatcho, and
Dolba (2019) and the National Validation of the Foundational Framework for Exemplary Community-based Literacy Programs and
Engagement by Bautista, Gutierrez, Varela, Batang, & Tamayo (2020). The first research was intended to create the proposed
Framework and the latter was intended to validate it through an appraisal of its standards and indicators. Consequently, the
validated standards and indicators were used to develop this comprehensive analytic scoring rubric. Subsequent to this, the tool
was subjected to validation measures and yielded the tool in its current form.
Based on the researches mentioned earlier, an exemplary community, with regard to literacy program development, engages its
people to participate and achieve ten (10) Standards. This can be done by manifesting observable and evidence-based
performance based on the Indicators in each Standard. The Standards include the following: 1) Manifests Quality Management and
Leadership; 2) Has Legal Bases; 3) Utilizes Strategic Implementation; 4) Articulates an Aligned Vision, Mission, Goals, Objectives, and
Agenda; 5) Forges Inter-agency and Inter-stakeholder Partnership and Collaboration; 6) Possesses Effective and Efficient Resource
Management; 7) Administers Efficient and Regular Monitoring and Evaluation System; 8) Is Data-driven and is Designed based on
Needs-Analysis; 9) Uses Information Dissemination Strategies; and 10) Manifests Complete Documentation of Activities. Each
Standard contains its relevant Indicators and its Achievement Progressions which are labeled into a four-scale gradation or
categories namely: 1) Beginning; 2) Emerging; 3) Accomplished; and 4) Exemplary, the latter being the highest benchmark of
community performance.
In using the tool, the assessor requires actual artifacts, physical and digital site visits, observation of knowledge and skill transfer,
and/or documentary evidences from the local community (city / municipality / barangay) in order to satisfy the criteria stipulated
under the Achievement Progressions. Once the community satisfies the criteria under the relevant Achievement Progression, the
assessor sums up the total score and interprets this based on the Interpretation of Scores provided at the end of this tool.
All criteria under a particular Achievement Progression / category must be satisfied to be awarded with its corresponding score. In
cases where the criteria are only partially met, the score to be awarded should be the Achievement Progression / category where
the criteria are fully satisfied or met.
2
Bautista, J., Gutierrez, M., Varela, L., Batang, B., & Tamayo, M. (2020). Analytic Scoring Rubric / Monitoring and Evaluation Tool for Exemplary
ANALYTIC SCORING RUBRIC / MONITORING AND EVALUATION TOOL FOR EXEMPLARY
COMMUNITY-BASED LITERACY PROGRAMS AND ENGAGEMENT IN THE PHILIPPINES
EXEMPLARY ACCOMPLISHED EMERGING BEGINNING

STANDARD INDICATORS
4 3 2 1
1. Manifests a. Formulates Does a and b for at Does a and b for at Does a and b for Does a and b for 2
Quality resolutions, least 9 years. least 6 years. at least 3 years. years.
Management ordinances, rules
and Leadership and regulations
relevant to the
program and
consistent with
other standards
set in the National
Framework for
Community-Based
Literacy Programs
and Engagement
b. Sustains the
implementation
and management
of the program
despite transition
of leadership
3
STANDARD INDICATORS
4 3 2 1
2. Has Legal Bases a. Institutionalizes Has a functional Has a local The community The community
mandated local literacy literacy has a local has a local literacy
structures of coordinating coordinating literacy coordinating
sectoral groups council with a council, a physical coordinating council but rarely
physical office, and office, and council but lacks functions on a
b. Designs, regular-permanent regular-temporary a physical office. regular basis
develops, and personnel personnel The personnel are
implements the designated as point designated as only on Has documents of
program based person for sectoral point person for appointed or the program
on existing legal groups of the sectoral groups of part-time basis design,
foundations community the community development and
implementation
Has documents Has documents Has documents evidences but
relevant to the relevant to the relevant to the lack legal bases
program’s design, program’s design program’s design
development, and and development that cites legal
implementation that that cite legal bases
cite legal bases bases
4
STANDARD INDICATORS
4 3 2 1
3. Utilizes Strategic a. Administers Involves all Involves 75% - Involves 50% - Involves 49% and
Implementation friendly inter- barangays / 99% of the total 74% of the total below of the total
barangay literacy municipalities in number of number of number of
program proposal literacy program barangays or barangays or barangays or
implementation proposal municipalities in municipalities in municipalities in
development and literacy program literacy program literacy program
b. Designs well- submission proposal proposal proposal
coordinated development and development and development and
implementation Uses Gantt charts to submission submission submission
schedules plot and monitor
implementation Uses Gantt charts Uses Gantt charts Uses Gantt charts
c. Provides schedules to plot and to plot and to plot and
mechanism to monitor monitor monitor
recognize all Holds a recognition implementation implementation implementation
sectors involved program to 1) honor schedules schedules schedules
in the program the work and efforts
of community Holds a Holds a Holds a
workers, recognition recognition recognition
administrators, and program to only 3 program to only 2 program to a
partner institutions; sectors involved in sectors involved in single sector
and to 2) celebrate the program. the program. involved in the
progress of program.
beneficiaries
5
STANDARD INDICATORS
4 3 2 1
4. Articulates an a. Anchors program Shows personal and Shows personal Shows Claims program
aligned Vision, VMGOs based on documentary success evidences documentary beneficiaries’
Mission, Goals, community needs success evidences (i.e. knowledge / success success; but this
Objectives, of program skill transfer) of the evidences of the lacks alignment
and Agenda b. Conducts target beneficiaries, program program with the Local
setting and cost- reflecting a strong beneficiaries, beneficiaries, Government Unit’s
effective total alignment and reflecting a strong reflecting an (LGU) Vision,
planning vis-à-vis realization of Local alignment with the alignment with Mission, Goals,
the vision- Government Unit’s Local Government the Local Objectives, and
oriented agenda (LGU) Vision, Unit’s (LGU) Vision, Government Agenda with
Mission, Goals, Mission, Goals, Unit’s (LGU) Vision, regard to literacy
Objectives, and Objectives, and Mission, Goals,
Agenda with regard Agenda with Objectives, and
to literacy regard to literacy Agenda with
regard to literacy
6
STANDARD INDICATORS
4 3 2 1
5. Forges Inter- a. Establishes Has signed Has signed Has signed Shows partnerships
agency and partnership and Memoranda of Memoranda of Memoranda of between agencies
Inter- collaboration Agreement / Agreement / Agreement / but lacks an
stakeholder through MOA Understanding Understanding Understanding evidence of
Partnership and and/or MOUs stating all parties’ stating most stating most signed
Collaboration share of human, parties’ share of parties’ share of Memoranda of
b. Uses the triple physical, and human, physical, human, physical, Agreement /
helix approach logistic resources for and logistic and logistic Understanding
(academia, the program; resources for the resources for the
industry, and program program Lacks clear
government) to Represents well the stipulation of roles
innovation roles of academe, Represents well Represents at of different
industry, the three most two participants
c. Provides government, and agencies agencies and
involvement roles local community (academe, their roles in the
of local members and industry, and program are
community workers and these government) and clearly stipulated
members and are clearly their roles in the
workers stipulated in the program are
program clearly stipulated
7
STANDARD INDICATORS
4 3 2 1
6. Possesses a. Administers human Bases training for Bases training for Bases training for Bases training for
capital investment by capacity and capability capacity and capacity and capacity and
Effective and providing applicable building of community capability building of capability building of capability building of
Efficient capacity or workers and community workers community workers community workers
Resource capability building beneficiaries on and beneficiaries on and beneficiaries on and beneficiaries on
Management programs for concrete data of their concrete data of their concrete data of their concrete data of their
community workers needs needs needs needs
and beneficiaries
Looks for experts from Looks for experts from Looks for experts from Looks for experts from
b. Provides adequate the academe and the the academe and the the academe and the the academe and the
budget, facilities, and industry to train the industry to train the industry to train the industry to train the
other logistic support community workers, community workers, community workers, community workers,
to the whole beneficiaries, and LGU beneficiaries, and LGU beneficiaries, and beneficiaries, and LGU
processes of the administrators administrators LGU administrators administrators
program
Carries out action plan Carries out action plan Carries out action Carries out action plan
c. Actively recruits and for the recruitment and for the recruitment plan for the for the recruitment
sustains devoted sustainability of and sustainability of recruitment and and sustainability of
community workers community workers community workers sustainability of community workers
community workers
d. Provides experts to Allots at least 5% of the Allots at least 4% of Allots at least 2% of the
train human capital total annual budget of the total annual Allots at least 3% of total annual budget of
the municipality or the budget of the the total annual the municipality or the
city to community – municipality or the city budget of the city to community –
literacy development to community – municipality or the city literacy development
regardless of the literacy development to community – regardless of the
resource contributions of regardless of the literacy development resource contributions
identified partners resource contributions regardless of the of identified partners
of identified partners resource contributions
of identified partners
8
STANDARD INDICATORS
4 3 2 1
7. Administers a. Conducts follow- Conducts quarterly Conducts tri- Conducts bi- Conducts annual
Efficient and through of follow-throughs with annual follow- annual follow- follow-throughs
Regular program program throughs with throughs with with program
Monitoring and beneficiaries and beneficiaries and program program beneficiaries and
Evaluation community community workers beneficiaries and beneficiaries and community
System workers to profile their community community workers to profile
progress and the workers to profile workers to profile their progress and
b. Administers problems they their progress and their progress and the problems they
periodic encounter as they the problems they the problems they encounter as they
formative undergo the encounter as they encounter as they undergo the
assessment program undergo the undergo the program
program program
c. Uses assessment Carries out action Carries out action
results to design plans to address Carries out action Carries out action plans to address
action plan and concerns based on plans to address plans to address concerns based
its delivery said profiling concerns based concerns based on said profiling
on said profiling on said profiling
9
STANDARD INDICATORS
4 3 2 1
8. Is Data-driven a. Conducts need Bases needs analysis Bases needs Bases needs Bases needs
and is analysis of the research data on a analysis research analysis research analysis on a top-
Designed local bottom-up or data on a bottom- data on a down approach
based on beneficiaries or grassroots up or grassroots bottom-up or
Needs-Analysis other sectors who approach approach grassroots Rarely consults
may need help approach with the local
with regard to Plans and carries Plans and carries beneficiaries and
literacy out at least three out at least two Plans and carries community
development consultative consultative out a yearly workers on the
sessions a year with sessions a year session with implementation of
b. Manifests beneficiaries and with beneficiaries beneficiaries and the program
community community workers and community community
ownership of the workers workers
program by
basing the design
on the actual
data gathered
from the
grassroots level
10
STANDARD INDICATORS
4 3 2 1
9. Uses a. Promotes the Uses all of the Uses LGU website Uses LGU website Uses LGU website
Information community following and social media and social media and social media
Dissemination literacy program communication in combination to in combination to in combination to
Strategies to the public by platforms to at least four of the three of the one of the
traditional means promote the following following following
such as house-to- community literacy communication communication communication
house program to all platforms to platforms to platforms to
campaigns, barangays / promote the promote the promote the
village meetings, municipalities: 1) community community community
posters, circulars, house to house literacy program literacy program literacy program
among others campaigns; 2) to all barangays / to all barangays / to all barangays /
village or barangay municipalities: 1) municipalities: 1) municipalities: 1)
b. Uses social media meetings; 3) house to house house to house house to house
and other conspicuously campaigns; 2) campaigns; 2) campaigns; 2)
electronic displayed posters or village or village or village or
platforms to tarpaulins; 4) barangay barangay barangay
inform the public motorcades; 5) meetings; 3) meetings; 3) meetings; 3)
about the circulars / memos; conspicuously conspicuously conspicuously
community 6) flyers or displayed posters displayed posters displayed posters
literacy program pamphlets; 7) LGU or tarpaulins; 4) or tarpaulins; 4) or tarpaulins; 4)
website; and 8) motorcades; 5) motorcades; 5) motorcades; 5)
social media. circulars / memos; circulars / memos; circulars / memos;
and 6) flyers or and 6) flyers or and 6) flyers or
pamphlets pamphlets pamphlets
11
STANDARD INDICATORS
4 3 2 1
10. Manifests a. Records Keeps record of Keeps record of Keeps record of Keeps record of
Complete attendance of all signed attendance, signed signed signed
Documentation participants of the date-stamped attendance, date- attendance, date- attendance, date-
of Activities program (e.g. pictures, videos, and stamped pictures, stamped pictures, stamped pictures,
administrators, narrative reports of videos, and videos, and videos, and
workers, the planning, narrative reports of narrative reports of narrative reports of
beneficiaries, etc.) development, the planning, the planning, the planning,
implementation, development, development, development,
b. Retains and monitoring, implementation, implementation, implementation,
conserves pictures, evaluation and monitoring, monitoring, monitoring,
videos, and impact assessment evaluation and evaluation and evaluation and
narrative reports of of the program impact assessment impact assessment impact assessment
the whole phases of the program of the program of the program
of the program, Tracks and collects
from planning to quarterly on progress Tracks and collects Tracks and collects Tracks and collects
impact assessment and/or success tri-annually on bi-annually on annually on
stories and reports progress and/or progress and/or progress and/or
c. Reports success these to the public success stories and success stories and success stories and
stories of reports these to the reports these to the reports these to the
participants public public public
and/or
beneficiaries in
accomplishment
reports or in other
platforms
available to the
public
12
SCORE AND APPRAISAL SHEET
STANDARDS SCORE BEST PRACTICES NOT CAPTURED IN THE TOOL (IF ANY)
10
Total Score INTERPRETATION OF SCORES / LEGEND:

31 AND ABOVE = EXEMPLARY COMMUNITY LITERACY PROGRAM
21 – 30 = ACCOMPLISHED COMMUNITY LITERACY PROGRAM
11 – 20 = EMERGING COMMUNITY LITERACY PROGRAM
Interpretation
01 – 10 = BEGINNING COMMUNITY LITERACY PROGRAM
REMARKS /
IMPRESSIONS
13

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Final Analytic Scoring Rubric

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Republic of the Philippines

Literacy Coordinating Council

ANALYTIC SCORING RUBRIC / MONITORING AND

Literacy Coordinating Council Secretariat

EXEMPLARY ACCOMPLISHED EMERGING BEGINNING

Total Score INTERPRETATION OF SCORES / LEGEND:

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