55265A - Microsoft PowerApps - Skillpipe - Mod - 1

28/5/2020 Module 1: An Introduction to Power Apps
Module 1: An Introduction to Power Apps
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Copyright © Combined Knowledge s a oLtd. m Allaurights
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Please call 44-1455-200-520 for more information.
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TOPICS ed gm lvar ed gm lvar
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WHAT IS POWER all APPS?jo. llo
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Power Apps vs Microsoft Forms
Mobile Apps
Customise SharePoint Forms
Runs as a Service in Office 365

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doTHE BENEFITS OF POWER APPS do
cu cu
m m
alvFastenDevelopment
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N a N a b
https://www.skillpipe.com/#/reader/book/9bfdd7c5-db74-411a-816d-bad3559be2fa 1/19
Create Apps for your own use or to Share
Optimised for mobile devices
Connect to 100’s of business systems
Building Blocks
POWER APPS COMPONENTS
Th POWER APPS STUDIO IN THE BROWSER Th

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alvPOWERen
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APPS MOBILE APP alv ent
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aPOWER
uth uj APPSs ADMIN CENTER a uth uj s
ori o3@ to Al ori o3@ to Al
ze g m v a ze g m va
d c MODEL-DRIVEN r dc r
CANVAS, op ail.c o Ara APPS AND PORTALS op ail.c o Ara
ies om ujo ies om ujo
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POWER APPS LICENSING o we o we
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Power Apps Trial License
Identify Existing Power Apps Users (and Trial users)
WHAT DO I GET WITH EACH LICENSE?
Extra Costs are triggered by:

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License Scenario 1 cu
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SAMPLE ed g
APPSma aro ed g ma varo
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LAB 1 - AN INTRODUCTION jo. TO POWER APPS sa m jo.
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KEY POINTS
Topics
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In this module you will learn why Power Apps will become an important tool for organisation’s using Office 365. You
will discover the benefits of using Power Apps, as well as the potential costs associated with building specific types
of app. Th Th
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What is Power
N ou a roa Apps?
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Power Apps vs Microsoft Forms

There has been some confusion around when to use Power Apps and when to use other Microsoft technologies. A
Th T
s d to help with this, is to know that Microsoft currentlyhihave
good starting ipoint s d two forms tools that are actively being
oc oc
developed. u m um
alv ent alv ent
N a b N a b
These forms tools are:
• Microsoft Forms
• Microsoft Power Apps
Microsoft Forms is designed to help you quickly build and share surveys and quiz’s. If you are looking to create
Th or quiz’s that can be shared externally, perhaps to beThcompleted by your customers or suppliers,
simple surveys is is
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then Microsoft Forms do
cu is the best tool for the job. cu
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If your requirementsau are g sophisticated, for example you don’t just n rau tonenter
g
tho ujo3 s to
a uthusers jo3 s to
new data, you need to
show them existing data r @ A
ize and gallow lthem o r
to edit or delete it as well then you willizneed @ A
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If you want complete control over allthe way the . form looks and behaves, again you will need all Power Apps.
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A current limitation of Power Apps is that it can only be used internally, so not with customers or suppliers. Unless
you provide them with a license, and they work as though they were part of your organisation.
Mobile Apps
If you think Tabout
his how you use a mobile phone or a tablet, what makes Th that experience so good is the use of mobile
is
apps. Rather thancutrying to use software that is designed to be used on adolarge
d o cu screen, with a full-size keyboard
me m
and a mouse, alv have
you nt apps that are designed for smaller, touch screens. alv ent
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Power Apps is the first riztool @in Office Alv365 that enables you to create apps, without A This is a very
ed g ma aro zed g ma lvaro
exciting idea but is not the only c il.c
op purpose Aof Power Apps, read on to find out more. c o i l . A
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Customise SharePoint Forms ! !
Power Apps can be used to modify forms in SharePoint lists. The default forms that Microsoft provide are great,
however if you wish to change the branding of the forms, including logos and colours, you will need to use Power
Apps. Power Apps can also be used to add additional business logic to a SharePoint form, for example when a
user is submitting a request we could show them all of their outstanding requests to help them make better
business decisions.
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A brief history ofa InfoPath me
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to forms used to be completed by Microsoft tInfoPath,
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This task of modifying riz 3@g A riz 3@InfoPath A has now been
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InfoPath facts: d! d!
• Microsoft have not updated the product since 2013
• InfoPath will be supported until 14 th July 2026
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Runs as a Service
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Power Apps runs as a service in Office 365 and the build process and management of apps is access using the
web browser, this has many benefits:
1.) Accessible from Office.com
2.) No software installed on your local machine
3.) You are always using the latest version of the software, this is important as the product is updated regularly to
add new functionality
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The benefits un
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ara Power
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You are now starting to understand why Power Apps might be useful. Let’s spend a few minutes talking about some
of the unique features that Power Apps includes and how they will benefit you.
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Fast Development m m
alv e nt Process alv ent
No a b e N o u aroa belo
un roara long n rau ngsImagine a scenario where
Power Apps can abe uthused s
uj to create functioning apps within minutes ratherathan uth months.
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you have a SharePointzelist dc (org other
m vdata
a ro source it could be an Excel file or SQL zedatabase)
d c gma and
va you want to make it
ro
ail A i
easy for a user to do the followingo pie . ctasks from
rau their mobile phone: o pie l . co Arau
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• View and search existing information from the SharePoint list
• Add new information
• Edit existing information
• Delete existing information

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This app with a above b functionality can be created and working N b phone in less than 5 minutes.
on youra mobile
Create Apps for your own use or to Share

Another couple of minutes and the app described in “fast development process” can be working on several of your
colleague’s mobile phones as well!
Optimised for mobile devices

When consuming an app on your mobile device using the Power Apps app, Power Apps is aware of your devices
hardware and can access it.
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This means we acan usem en hardware including: me
l va t a l v nt
No b e N a roa belo
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au
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• GPS Location – to rdetect o 3
ize @your latitude
A lva and longitude riz @
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• Camera and Microphone –ieto s atake omphotos au and record audio
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• Accelerometer – tells the app if you !are tilting your phone (like a computer game where you tilt ! your phone right
and the car turns right)
• Network Connection – to identify if you currently have internet access or not
When a userThopens the app for the first time, they will be told what hardware Th if any the specific app uses. They will
is is
d o
be asked to “allow” d o
cuthe use of that hardware, you will see an example of this cu later in the module.
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Connect to 100’s a uth ujof business
s systems a uth uj s
ze g m v ar zed g ma varo
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Power Apps is not just designed op ato il.cjusto work
Ar with SharePoint, Power Apps is not even co designed
pie il.co Arau
to just work with
ies om au m
Microsoft data sources! This is possibly
all j
the mosto. exciting part of Power Apps, it can be used s all with 100’s jo. of different
ow ow
business systems. ed ed
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In any organisation, it’s likely that your business data is stored in lots of different business systems, often with
combinations of the following:
• Cloud – hosted online

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• On-premises is – hosted on local servers is
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• MicrosoftN–o developed n t b by Microsoft a lva nt b
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Power Apps can connect to data in alldthese ! scenarios. You will learn more about data sourcesdand ! how to connect
to them in module 5.
Imagine a Power App that combined data from four different business systems and shows you the results all on
one screen, potentially as a business this could bring huge boosts in productivity and insights beyond anything that
was ever possible before.
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Note: You will
me discover in the license section of this module that connecting
m to some data sources will
alv nt alv ent
N an additional
have a b cost. N a b
Building Blocks
When you start to create a Power App you are presented with a range of building blocks (known as controls), these
provide pre-built functionality that you can add to your app. The controls save time and mean that you don’t need to
invent everything from scratch.
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is buttons, icons, charts, camera, timer and many more.
Controls include, is
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You will learn about
un ara lonin
controls
g un roato
every module of this class, they are be needed r
lon
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au
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module 4 is specifically ho focused3 @ o
around
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Power Apps Components llo
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There are three componentse that will be used to create, consume and mange mapps and the environment where the
alv nt alv ent
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apps are built. b
aro lesson
o uIn this e N roa beland
o u beaaccess
na ara lonyou g
will learn where these components can
n rau ongs
when to use each.
uth ujo st au jo
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To get started with Powerd cApps you ro visit either web.powerapp.com or Office.com
can e d c then m aroPower Apps. In
op a il.c Ar op a ilclick
.co Ara
both locations you will be prompted i es o m a u i es m ujo a system in
all to enterjoyour . Office 365 username and password (unless all you have .
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place where your user details are automatically ed entered for you). ed
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Here you can browse sample apps, create new apps and edit apps that you have created previously. This is where
we will spend most of our time over the next two days.
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Power Apps Studio in the Browser d! d!
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To create a new app or edit an existing app you will use Power Apps Studio in the browser. The image above
Th Th
shows a new iapp
s d being created, using multiple controls. By default, when is an app is saved it will be stored online,
do
oc c
u m
rather than on your local computer. This means that the app and the tools toum edit the app are all stored online.
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We will study the studioh ori in 3detail oduring module 2. t h ori 3 o
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Power Apps Mobile App all
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The Power Apps mobile app needs to be installed on your mobile device, from the appropriate app store. When you
open the Power Apps mobile app for the first time you will be prompted to enter your Office 365 username and
password.
You will automatically see any apps that you have access to, including:
Th Th
is have created
• App that you is
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• Apps thatN your colleagues
a b have shared with you (we will discuss this
N in module
a b 2)
• Sample apps provided by Microsoft
The Power Apps mobile app is currently support for the following specifications:
• Windows (8.1 or later PC only)
• iOS (9.3 or later)

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• Android devices do (5 or later) do
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au ujo s t device does not just mean a mobile phone, a uj
uththe Power st
Remember that thethterm ori mobile
3 o ori o3@ Apps o A ‘apps’ can also work
ze @gm Alva ze g m lva
on tablet, laptop and desktops.dc Even if
r your laptop does not have touch screen d
technology, ail yourocan still use your
op ail.c o Ara co
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Image source: https://powerapps.microsoft.com/en-us/build-powerapps/ cu
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Power AppsauAdmin tho ujo3 Center st
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The Power Apps admin cum center, is the place where you will manage the Power cu Apps service. A few things that you
en me
a lva
will do hereNinclude: tb a lva nt b
N
• Monitor who is using Power Apps and which license they have (including trials)
• Control how data can move between different systems (policy)
To access the Power Apps admin centre:
1. Sign into Office 365 in your web browser at Office.com

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2. do
Click on Power do
cu Apps cu
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3. N
Click Settings,
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You will learn more
lon
ara managing the Power Apps service using the un rocentre
admin ara loin n
au
tho ujo3 s to
g a uth ujo gsmoduleto
8.
riz @ Alv ori 3 @ A
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Canvas, Model-Driven s a Apps
llo
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.
Portals sa m
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When Power Apps do was first released there was only one type of app, thisdowas known as a Canvas app, the majority
cu cu
me me
of this course focuses
alv non
tb the creation and management of canvas apps. a lva nt b
N a N
By the start of 2018, Microsoft had made available to us a second type of app known as Model-Driven; module-
driven apps will be discussed in module 6.
The two types of app have the same goal, allowing us to quickly create mobile apps without needing to be fully
fledged developers. The way the two apps are created and even the way they are used is different. From a learning
point of view, it is best to think of them as separate systems.
The slide above identifies some of the differences between canvas apps and model-driven apps. This will become
Th end of module 6.
clearer by the Th
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If you have N
been
ou using
a roa b
Power
elo Apps already, and do not know which N
type
ou of a app
roa you be have been working with,
ng lon
n a r
navigate to web.powerapps.com a ujo n a
s t and look at the bottom left corner of the page. r a
Here
ujo yougs will see if you are in
uth u
ori 3@ o A t ho
r 3@ to A
canvas mode or model-driven ze mode. lvaIf you do not see this menu then you are in izecanvas lva
d c gm r d c gmmode. r
op ail.c o Ara op ail.c o Ara
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Towards the end of 2019, Microsoft started rolling out Power Apps Portals. This allowed designers to make apps
Th Th
is
and other services i
do like BI reports accessible to users inside and outsides dthe oc
organisation by building a code free
cu um
website. This has itsmown licensing model based on traffic to the site. Both Model-Driven apps and Portals require
alv ent alv ent
N
premium licensing.
ou a roa b elo N ou a roa b elo
na r n na r n
uth aujo gs to uth aujo gs to
ori 3 ori 3
Power Apps Licensing dc
op a il
ro
A
dc
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Th user of Office 365 or Dynamics 365 you can use some

As an existing Thelements of Power Apps with no additional
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cost. You will also have
um access to some elements of Power Automate. cu
m
alv ent alv ent
N a b N a b
In summary – many users will be able to use Power Apps at no extra cost! This is great news.
Power Apps Trial License
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Using a premium alvconnector
nt within Power Apps, you will often be prompted alv to sign
nt up for a Power Apps trial license.
No aro be No a be
ara lonifgyou are using Office 365 or Dynamics 365,
unnecessary,
This is often not unyourocan lon to use Power App without
ara start
au
t ujo st a uth ujo gs t
h
signing up for a trial.ori 3 o ori 3 o
dc r d ro
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The trial license will temporarily giveall you access . to additional functionality that is not part aof
llothe license. included
ow w
with Office 365 and Dynamics 365. The ed trial will not cost you or your business anything, but if eyou d! have no intention
!
of using the extra functionality and more importantly have no funding secured to pay each month for the extra
licenses then using the trial is a bad idea.
The trial lasts 90 days and can be extended for a further 90 days if required. On the next page we will show you
how to identify who has been using Power Apps trials, so that you can contact them and ensure they understand
the implications
Th and potential costs of using a trial. Th
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Identify NExistinga lva n t Power
b elo
Apps Users (and Trial users)
N
a lva nt b
elo
ou roa ou roa
na r n na r n
uth aujo gs to uth aujo gs to
ori 3@ A o riz 3 @ A
ze lva gm lvar
d c gma ro ed
co a o
op il A pie il.co Arau
ies .com rauj s m jo.
all o. all
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au au
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To review who has been using Power Apps in your organisation and who has been using Power Apps trials you will
need access to the Power Apps admin centre.
Th Th
is is
do do
1. Sign into Office cu 365 in your web browser at Office.com cu
me m
alv nt alv ent
No aro be No a be
un
2. Click on Power ara long un roara long
au Apps a
ori o3@ to Al
s
riz @ Alv z
3. Click Settings, then
g
ed Admin ma center aro ed g ma varo
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4. Click Tenant,thUser 3@ to A then Download a list of active user licenses
ori licenses, o riz 3 @ A
ze lva gm lvar
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5. The process will take apfew om rato
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6. An Excel file will download, open !the spread sheet to view the information !
What do I get with each License?
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un
You might be wondering, lon elements of Power Apps are free and when
ara which un does
g r it start
n to cost extra money. The
au
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best way to understand riz this@ is to review
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ail is oinA each license https://powerapps.microsoft.com/en-us/pricing,
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Extra Costs are triggered by:

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• Model-Driven Apps – alwayss aneedmextra licenses
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• Portals – Licenses to create and additional cost for traffic
• Management of Power Apps
• Policy – control the movement of information between service e.g. can data be sent from SharePoint lists to
Twitter
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• Environment Th common data service databases and
– build and manage multiple environments to isolate
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Power Appscum cu
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License Scenarioed 1co gmail. aro A ed
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The purpose of this scenario is to show you how a Power App that is being created by users who already have
Office 365 or Dynamics 365 licenses can have no additional cost.
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The data sources careum not premium, and the app is canvas, so no extra cu
licensesm are needed.
alv e nt alv ent
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License Scenario a uth uj 2 s a uth uj s
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This scenario shows how the costs can soon increase.
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1. Any users a lva n t b and creating the data source needs at least a nt apps
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2. Because this license is per app, per user, per month, if you have several apps that leverage premium features
like the CDS, it may be cheaper to license the users as Run unlimited apps
In the example above, the requirement of a data policy to control how information moves between different
business systems also needs all app users and designers to have run single apps.
It is also interesting that although this is a canvas app, because we are using the common data service we still
Th Th
need premium is licenses to consume the app and to create and manage isthe app – this shows that canvas apps are
do do
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When several appsthhave ori obeen 3@ set oA ori o3@cost oA
z e g l
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premium apps per user per month ies .cwouldom rcost au £52.50 where as they can save money
jo.
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Sample Apps
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Microsoft provide many ed gmapps, lva these are a fantastic source of inspiration ed gmyoulvmight
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To try a sample app:
1.) In your web browser, sign in to Office 365
2.) Click the App Launcher, then click Power Apps
3.) In the TMake apps like these section click All to see all of the templates
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4.) Click on the name of a sample such as Cost Estimator (that one is particularly good)
5.) If prompted click Allow, to allow the app to use your camera and other resources
You areTh now looking at an emulated version of the app, the appThis not actually available for you to edit at this
is is
stage, butdyouoc can test the apps functionality do
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um m
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6.) If you like oa ofelthe
o u the rlook app, or a specific piece of the app, and owantun to roaknow l
na rau ongs a rau ongs
click the layoututh you jwant (either
t mobile or desktop), then click Make u
this
t app j to
ori o3@ o Al ho
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! !
Tip: It is not currently possible to change the layout after this step, so take a moment to think where
the app will be used predominately, either mobile phone or on a computer screen.
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7.) You can now me “behind the scenes” of the app and can tell how it was
see me
alv nt alv created.
nt The components of the app
No aro be No a r be
are listeduto o
l n page, including, screens, buttons, icons,u formsaand more. lon
na the aleft
r ofothe na r You will learn about these
u h aujo gs to uth aujo gs to
over the next ttwo
ori days.
3 ori 3
dc ro dc r
op a il A op ail.c o Ara
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! !
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8.) In the center of the ed gm youlvasee the design canvas, when you click onriazecomponent, gm lvasuch as a button, to
co a r o d co a ro
the right of the page you il .
piecan csee A
therauproperties of that button. Again, you will learn i
pie aboutl . A
c properties
rau and how
s a om jo. s a om jo.
to configure them over the next l l ow two days. l l ow
ed ed
! !
9.) Click Make my own app own version of this app
10.) Select OneDrive for Business, if prompted enter your test Office 365 username and password (this location
will be setup as the data storage for your app).
11.) The sample app has now been copied to your Power Apps environment and can be used immediately or
editedTas
his you need. Th
is
do do
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Lab 1 - An Introduction to Power Apps
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Please turn to module 9, lab 1 and complete exercise 1, 2 and 3. do
cu cu
me m
alv nt alv ent
No aro be No a be
You will test andun reviewara at lleast
on
one sample app (hopefully more). The un roaraof this
objective
lon
au
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is to get comfortable
accessing Power Apps, r @ A o r 3 @ A
izeget inspiration
gm lvar for what you might build in Power Apps and ize also become lva familiar with what
d ail you oA d c gma ro
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Key Points
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is is
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Power Apps can be a free way to gain valuable functionality to extend the use of Office 365 and Dynamics 365. In
some scenarios the use of Power Apps can be more expensive than the potential benefits of using the Power App.
Th Th
is is
do do
cu cu
m m
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au au
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Th Th
is is
do do
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No aro be No aro be
au au
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co ail o co ail o
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d! d!
Th Th
is is
do do
cu cu
m m
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No a be No a be
au au
riz @ A riz @ A
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llo llo
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d! d!
Th Th
is is
do do
cu cu
m m
alv ent alv ent
N a b N a b

55265A - Microsoft PowerApps - Skillpipe - Mod - 1

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28/5/2020 Module 1: An Introduction to Power Apps

Module 1: An Introduction to Power Apps

Please call 44-1455-200-520 for more information.

Customise SharePoint Forms

Runs as a Service in Office 365

Create Apps for your own use or to Share

Optimised for mobile devices

Connect to 100’s of business systems

POWER APPS COMPONENTS

Th POWER APPS STUDIO IN THE BROWSER Th

Identify Existing Power Apps Users (and Trial users)

WHAT DO I GET WITH EACH LICENSE?

Extra Costs are triggered by:

Power Apps vs Microsoft Forms

These forms tools are:

• Microsoft Power Apps

• Microsoft have not updated the product since 2013

• InfoPath will be supported until 14 th July 2026

1.) Accessible from Office.com

2.) No software installed on your local machine

• Add new information

• Edit existing information

• Delete existing information

Create Apps for your own use or to Share

Optimised for mobile devices

• Network Connection – to identify if you currently have internet access or not

• Cloud – hosted online

• Sample apps provided by Microsoft

• Windows (8.1 or later PC only)

• iOS (9.3 or later)

• Control how data can move between different systems (policy)

To access the Power Apps admin centre:

1. Sign into Office 365 in your web browser at Office.com

Th user of Office 365 or Dynamics 365 you can use some

Power Apps Trial License

What do I get with each License?

Extra Costs are triggered by:

• Management of Power Apps

This scenario shows how the costs can soon increase.

The data sources

1.) In your web browser, sign in to Office 365

2.) Click the App Launcher, then click Power Apps

Lab 1 - An Introduction to Power Apps

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