NSDGA Admission and Enrollment Process

DOC# NSDGA_PRD_001
Version #0
Effective Date: 08 January 2021
Document Type: Procedures

Document Controlled & released by:

Quality and Assurance Office, Nuestra Señora de Guia Academy of Marikina, Inc.
074 Doña Aurora St., San Roque, Angono, Rizal
Telephone: +63 936 477 4245
 Nuestra Señora De Guia Academy of Marikina, Inc.
ADMISSION AND ENROLLMENT PROCESS
2020 EDITION
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This document is proprietary to Quality and Assurance Office, Nuestra Señora de Guia Academy of Marikina, Inc.
All ideas and information contained within the Quality System is the intellectual property of Nuestra Señora de
Guia Academy of Marikina, Inc. These documents are not for general distribution and are meant for use only by
the person (s) they are specifically issued to. No person shall lend these documents or give to anyone outside
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of these documents, in any form or by any means viz., graphics, electronic or mechanical including photocopying,
taping, web distribution or any means of information storage outside of Nuestra Señora de Guia Academy of
Marikina, Inc. information systems is illegal. This quality system is the property of Nuestra Señora de Guia
Academy of Marikina, Inc.

Revision and Review History

Ver. Effective Annual Review Authored/ Approved Change Description/Result of

No. Date Date Reviewed by by Review
0 08Jan2021 Ana Ruciel J.  Initial Release
Urrutia

ORIGINATOR: CHECKED
BY:
ANA RUCIELO J. URRUTIA ENGR. PAUL GIAN B. URRUTIA
APPROVALS DATE DEPARTMENT

ENGR. PAUL GIAN B. URRUTIA VP for Operations - Greenland

ENGR. PATRICK GENE B. URRUTIA VP for Operations - Greenheights

PHILIP JAMES B. URRUTIA VP for Operations – East Rizal

GUIA B. URRUTIA EVP for Academic Affairs

ENGR. FELIPE C. URRUTIA School President

1.0 Description

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 Nuestra Señora De Guia Academy of Marikina, Inc.
ADMISSION AND ENROLLMENT PROCESS
2020 EDITION
This procedure details the policies and processes involved in admission and enrolment process.

2.0 Objective

The purpose of the NSDGA Admission and Enrolment Process is to structure NSDGA’s admission and
enrollment procedures and align it with the current DepEd policies on such processes.

3.0 Policy

The enactment of RA 10157 or the Kindergarten Act and RA 10533 or the Enhanced Basic Education Act of
2013 brought about sweeping changes in basic education which gave rise to the need to align the Department
of Education’s existing processes with these reforms. One such process is the enrollment of learners. To
support these changes, Nuestra Señora de Guia Academy of Marikina, Inc. is adopting this process. This M&P
establishes the standard processes and the department or person responsible for a particular stage in the
process.

4.0 Scope

This Admission and Enrolment Process shall guide all Nuestra Señora de Guia Academy of Marikina, Inc
officers and personnel involved in the admission and enrolment of students. This will also provide guidance to
parents and learners on the admission and enrolment process and the attendant requirements.

5.0 Definition

a. Enrollment. It refers to the act of signing up for school and/or specific classes or co-curricular activities at
that particular school. The enrollment process is completed after a student is granted admission to a
particular school. Students can then select courses to take through their school’s online student
information service.
b. Enrollment Adviser. It refers to a significant post in every university, college, vocational school, and trade
school. Basically, enrollment advisor responsibilities target on promoting the potential students in the
school and filling the vacancies.

6.0 Reference

NSDGA Enrollment and Admission Procedures Process Flow

7.0 Responsibilities

Responsible or accountable for the completion of or adherence to the document including controlled
provisions if any. The specific name(s) of responsible people should not be mentioned in this section rather
use generic terms such as the position of the individual responsible for a certain task.

a. Enrollment Adviser. As the first point of contact for the learners, they play a critical role in crating a
positive image of the school. They provide assistance to the student applicant by filling out the Student
Enrollment Form and the Fee Assessment form.
b. School Registrar. Receives the documents submitted by the learner.
c. Business Office. Processes all payments forwarded by the learner. Ensures that ORs have been given to
the learner.
d. Admission Officer. Receives the final Registration Form signed by the Cashier. After validating all
information are in order, marks the Registration Form “OFFICIALLY ENROLLED.”

8.0 Guidelines

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 Nuestra Señora De Guia Academy of Marikina, Inc.
ADMISSION AND ENROLLMENT PROCESS
2020 EDITION

A requirement adhering to the policy statement and process:

1. Student applicants are required to submit all the documentary requirements together with the
accomplished Registration Form. These documentary records would include:
a. Duly Accomplished Registration Form with one (1) 2x2 colored ID picture with white background
b. Photocopy of birth certificate issued by the National Statistics Office / Philippine Statistics Authority
(present original copy for verification)
c. Certificate of Good Moral Character issued by the principal or guidance counselor of the previous
school.
d. Entrance exam result / Admission Acceptance Letter issued by the Admission Office.
e. Original elementary report card (F138) for incoming grade 1 and grade 7.
f. Latest grade / high school report card (Form 138) before transferring to SFAC for transferees.
g. Results of the National Achievements Test for Grade 7 and National Career Assessment Examination
for Grade 11.
h. ESC ID / QVR Certificate for incoming Grade 11 from Private School with voucher.

2. The Enrollment Adviser will check the documents attached and will fill out the Assessment Form
3. The student applicant will pay the assessed fee at the Business Office
4. Once payment has been validated, Enrollment Officer will mark the Registration Form “OFFICIALLY
ENROLLED.”

9.0 Procedure Details

Step Person Action (bold, 10, Calibri)

1 Student Applicant
2 Admission Officer
3 Student Applicant
4 Enrollment Adviser
5 Student Applicant
6 Business Office
7 Enrollment Officer
8  End of Process
 Submits all the necessary documentary requirements
 Facilitates Entrance Test
IF THEN
 Student Applicant passes  Proceed to Step 3
 Student Applicant did not  Signs an Academic Probation
pass Agreement.
 Fills out the Student Enrollment Form
 Fills out the Fee Assessment Form
 Pays the Assessed Fee
 Validates the Payment made by the Student
 Once payment has been validated and the registration form has been
checked, marks the Registration Form “OFFICIALLY ENROLLED.”

10.0Records

Any document or evidence that contains information or result of activities performed (if applicable).

11.0 Attachment

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Nuestra Señora De Guia Academy of Marikina, Inc.
ADMISSION AND ENROLLMENT PROCESS
2020 EDITION

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