Republic of the Philippines

Department of Education
REGION IV A – CALABARZON
SCHOOLS DIVISION OF SAN PABLO CITY
CRECENCIA DRUSILA LOPEZ SENIOR HIGH SCHOOL
BARANGAY SAN ROQUE, SAN PABLO CITY, LAGUNA

REMINDERS BEFORE AND DURING READING OF FORMS - GRADES

PERTINENT DOCUMENT REMINDERS

• It is important to complete the data needed for the following:
School Form (SF10)
(Previously FORM 137
Permanent Record)
• The quarterly rating of the learners must be tallied to School
• Read ALL the LEARNER’S PERSONAL DATA together with BC
BIRTH CERTIFICATE
• Supporting documents or references may include but are not
- Learner’s information (please refer to LIS and students BIRTH
CERTIFICATE in accomplishing the learner’s data)
- Eligibility for JHS Enrolment
- Scholastic Record (Information and Quarterly Rating
form 9 (previously FORM 138 – Report Card) Rating Sheets.
- If the status of the learner is DROPPED, be sure that the grade to
be reflected must also be tallied on the date and period of
dropping out. The date and reason of dropping out are important.
It must be the same as declared in LIS (Learners Information
System).
- If the status of the learner is TRANSFERRED OUT, be sure that the
ratings reflected to RS, REPORT CARD sent to the school and SF10
are all the same. Reason and dates reflected in REPORT CARD and
SF10 must be tallied to LIS.
- If the status of the learner is TRANSFERRED IN, just copy the data
From SF10 requested by the school. IF the learner transferred at
the middle of the school year, copy the data and state the status
of the learner under column REMARKS. Once done, proceed to
next slot, copy the ratings gained from the previous school and
continue encoding the existing learner’s rating.
- STATUS OF THE LEARNERS must only be reflected and written
under column REMARKS.
- DO NOT WRITE ANYTHING on the space provided for the
CERTIFICATION. It is only intended for the SHS COMPLETERS AND
TRANSFERRED OUT.
- NO FORMAT NEEDED TO FOLLOW in writing the Quarterly
Ratings of the learner. What’s important are the validity and
reliability of the data to other documents.
- If the student failed to submit his/her SF10 as Permanent Record
due to VALID REASONS, the adviser must attach and secure an
AFFIDAVIT OF UNDERTAKING as stipulated in Deped Order No. 3,
s. 2018 page 20 and other related intervention showing that the
adviser is doing a rigid follow-up. If within the city proper, is
advisable to personally visit the school for an immediate response.
- Be sure that ALL ERASURES/ALTERATIONS are properly signed by
the adviser.
for validity and reliability purposes.
limited to the PSA Birth Certificate, Baptismal Certificate or
any equivalent document. If there are discrepancies and the
adviser could not be able to identify of the learners.

CRECENCIA DRUSILA LOPEZ SENIOR HIGH SCHOOL

DLMP Compound, Brgy. San Roque, San Pablo City, Laguna
(049) 564 6980
 Republic of the Philippines
Department of Education
REGION IV A – CALABARZON
SCHOOLS DIVISION OF SAN PABLO CITY
CRECENCIA DRUSILA LOPEZ SENIOR HIGH SCHOOL
BARANGAY SAN ROQUE, SAN PABLO CITY, LAGUNA

• Only with ANNOTATION and AFFIDAVIT will be assigned if

the learner ought to change his/her personal information
• If there are alterations on the learner’s BC the adviser needs
to request the student to present the original copy for
validation purposes. If found to have some alterations even in
original copy, conduct a conference with the parent and task
him/her to request PSA as soon as possible. As a proof of
intervention, attach the TAMPERED DOCUMENT and letter of
agreement signed by the parent stating as to when the
submission of the pertinent document.
• If cannot be read due to printing, the adviser needs to request
the student to present the original copy of his/her BC.
• The date to be reflected must ALL be tallied to Rating Sheets
SCHOOL FORM 9 (SCHOOL and SF10 (Hard or Soft Copy)
FORM 138-A • Check the FRONT DATA if complete. (left and right)
REPORT CARD) • No. of days absent must not be higher than 40. Get the 20%
of the no. of school days present.
• AGE must be tallied to the DOWNLOADED SF1 (School
Registrar)
• Recompute the ratings including the GENERAL AVERAGE of
the learners randomly. This is to check the accuracy of the
data.
• Be sure that ALL ERASURES/ALTERATIONS are properly
signed by the adviser.
• ALL RATINGS including GENERAL AVERAGE must be written /
expressed in whole number.
• If DROPPED, indicate the status, date and reason then sign of
the adviser.
• Report on Learner’s Observed Values must be properly
checked. If the learner received more than 20 AO, he or she
will be qualified to receive CONDUCT AWARD.
• Check the completeness of the learner’s rating.
RATING SHEETS • Please refer to BC in checking the accuracy of Learner’s Name
and LIS for the LRN.
• If the students are DROPPED, TRANSFERRED OUT,
TRANSFERRED TO OHSP or TRANSFERRED TO ALS, indicate
their STATUS at the column REMARKS. Be sure that the
grades to be reflected must be tallied to SF10 and Report
Card.
• Recompute the ratings before transferring/encoding in SF10
and Report Card. If found discrepancy, ask the subject teacher
to change the data then sign.
• Be sure that ALL ERASURES/ALTERATIONS are properly
signed by the subject teacher.

CRECENCIA DRUSILA LOPEZ SENIOR HIGH SCHOOL

DLMP Compound, Brgy. San Roque, San Pablo City, Laguna
(049) 564 6980
 Republic of the Philippines
Department of Education
REGION IV A – CALABARZON
SCHOOLS DIVISION OF SAN PABLO CITY
CRECENCIA DRUSILA LOPEZ SENIOR HIGH SCHOOL
BARANGAY SAN ROQUE, SAN PABLO CITY, LAGUNA

• Check the SIGNATURE OF THE SUBJECT TEACHER including

SF5 (Report on Promotion)
SF1 (School Register)
SF2 (Daily Report of
Attendance)
their SIGNS every quarter period.
• Please refer to learner’s BC for the accuracy of the learner’s
name.
• Check all the data if properly accomplished.
• Read the instructions as provided in SF5.
• During the checking, if the system is still unavailable, a
prototype form will be accepted.
• The signature of the adviser must be properly appeared.
• Prepare at least 4 copies for Divisions copy, Registrars copy ,
Level Coordinators copy and Adviser’s copy
• Use A4 size of bond paper during printing.
• Other info will be announced as soon as possible depending
to the availability of the LIS FACILITY for downloading.
• It should be computer generated
• Check the School Data at the top.
• Check the accuracy of the data using BC and other relevant
documents.
• Prepare at least 4 copies (Divisions copy, Registrars copy,
Level Coordinator’s copy and Adviser’s copy).
• The name of the adviser and principal must be completed.
(e.g., MARCIAL CORBANTES VILLANUEVA_DENWARD REYES
PACIA)
• The signature of the adviser must be properly appeared.
• The Eosy and BoSY must be properly accomplished.
• Use A4 size of bond paper during printing.
• Checked if ALL DROPPED appeared as NLS including the data.
• Other info will be announced as soon as possible depending
on the availability of the LIS for downloading.
• It should be computer generated
• Check the School Data at the top.
• Check the accuracy of the data using BC and other relevant
documents.
• The name of the adviser and principal must be completed.
(e.g., MARCIAL CORBANTES VILLANUEVA_DENWARD REYES
PACIA)
• The signature of the adviser must be properly appeared.
• SF2 must be in 12 copies. One copy for every month.
• Use A4 size of bond paper during printing.
• Indicate the STATUS of the learner/s at the column REMARKS.
Read the instructions as provided beside the word REMARKS
and reasons at the second page.
• Check and be careful with the computation at the second
page. Complete the date needed. If none indicate ”O”.

CRECENCIA DRUSILA LOPEZ SENIOR HIGH SCHOOL

DLMP Compound, Brgy. San Roque, San Pablo City, Laguna
(049) 564 6980
 Republic of the Philippines
Department of Education
REGION IV A – CALABARZON
SCHOOLS DIVISION OF SAN PABLO CITY
CRECENCIA DRUSILA LOPEZ SENIOR HIGH SCHOOL
BARANGAY SAN ROQUE, SAN PABLO CITY, LAGUNA

• Other info will be announced as soon as possible depending

on the availability of the LIS for downloading.
• All the subjects taken must be check and compare to the
EVALUATION evaluation sheet coming from the registrar.
• Check all the advances, back subjects and subjects taken if
they have grades already.
• Please refer to SF2 for the summary of attendance.
SUMMARY OF Adjustment in regards to n. of absences will depend on the
ATTENDANCE adviser. The student/s must not have an absent of more than
40.
• The date will be reflected will be used as reference for the
Report on attendance in Report Card.
• Re compute the date before encoding/transferring in Report
Card.
• No. of days present and no. of days absent must be properly
encoded.

CRECENCIA DRUSILA LOPEZ SENIOR HIGH SCHOOL

DLMP Compound, Brgy. San Roque, San Pablo City, Laguna
(049) 564 6980