Name: ______________________________________________

Date: ______________________________________________
Teacher: ____________________________________________

Interview language
Mary: John, hi. Sit down, make yourself comfortable.
Tell me, you're already an office manager in a medium-sized finance company, why do
you want to come and work here?

John: Well, I don’t know how much you know but the company has been having some
problems. Quite a few staff has been laid off actually

Mary: … right…

John: … and although my job isn't immediately under threat, I’m not sure what the
future will hold and, in any case, I felt that it was time to start moving up the career
ladder. And I feel I want a little bit more responsibility. And that combined with the state
of the company, convinced me that it’s time to move on, really.

Writing a report

Activity 1 thinking about good reports

Report writing may seem very difficult to do. However, if the report is well organized
and if it is clear why each paragraph has been written then it is possible to write a
concise, structured report. This lesson provides steps toward effective report writing.

Activity 2 Identifying different reports

Can you think of a report that impressed you? What did you like about it? Was it the
structure of the report? Was it well researched? Was there a clear recommendation?

There are different reasons for writing a report. Here are the three main reasons. Match
the reasons for the report with their name.

Name of report Reason for writing

1 The debriefing report a To provide an update on a project

2 Information-only reports b To evaluate a market or other commercial opportunity

3 The research report c To tell colleagues what took place at a conference, meeting or visit
 3 Writing a report

Before writing a report it helps to ask the following questions. Try and answer them and
then add another question to each of the reports.

The debriefing report

1                    How much do the readers already know about the subject?

2                    Should I give some background to it?

3                    Do I need to make recommendations? (For example recommending that your

organization should have a stand at a conference)

4                    ___________________________________________________________

Information-only reports

1                    Which information is not relevant or useful and should be left out?

2                    What is the logical order to present the information?

3                    ___________________________________________________________

The research report

1                    What is the objective of this report?

2                    How can I prevent it from being too long?

3                    How can I present facts and figures concisely?

4                    What recommendations should I make?

5                _______________________________________________________________

    
 Name: ______________________________________________
Date: ______________________________________________
Teacher: ____________________________________________

Reports

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