October 31, 2018

SUBJECT: PRELIMINARY INQUIRY REPORT ON TA/DA CLAIMED BY DM PROCUREMENT

Charge: As per M-1 initiated by CFO dated 30 th October 2018 that Mr. Sibtain Aqeel, Deputy Manager Procurement
claimed wrong mileages/amount of fuel for official visit from Sialkot to Lahore and back to Sialkot.

Inquiry Proceedings: The Competent Authority formulate an Inquiry Committee comprising “Company Secretary &
“Manager HR” on 30th October 2018 to conduct preliminary inquiry.
 Accordingly attendance of the officer for the month of July 2018 was reviewed. As per attendance he mark
check-in at 8:59 am and didn’t mark check-out. Furthermore, he was on sick leave dated 31 st July 2018.
 His time to left from Sialkot to Lahore couldn’t be verified because he missed his check-out. Furthermore,
there is no procedure for manual verification of IN/OUT of vehicle of the Managers.
 Distance calculation again calculated as per his route from SIAL to Lahore. However, to see comparison his
travelling was calculated with two routes i.e 1 st from SIAL to Tokhar Toll Plaza+ Gulberg+Brandreth Road,
Mall Road, Hall Road and back to Sialkot and 2 nd from SIAL to Shahdra+Gulberg+ Brandreth Road, Mall
Road, Hall Road and back to Sialkot.
 As per calculations distance of his route (as per toll plaza tickets) becomes 278 kilometers and fuel
consumption is 17.37 liters and amount is Rs. 1,690/- (Fuel rate @ Rs. 97/- per liter). However, via 2nd route
the distance becomes 268 kilometers and fuel consumption is 16.76 liters and amount is Rs. 1,628/- (Fuel
rate @ Rs. 97/- per liter).
 Furthermore, it can’t be verified the vehicle # of the officer through toll plaza tickets.
Findings: As per facts & figures mentioned above, following findings of inquiry is as under.
 The Officer claimed fuel 46.36 liters wherein actual fuel consumptions was 17.37 liters. So he claimed 28.99
liters excess fuel which amounting to Rs. 2,812/- (Rate of fuel is Rs. 97/-).
 He didn’t mark his check-out while leaving to Lahore for official duty.
 There is no record found to monitor IN/OUT of Manager’s Vehicles. Just it can be verified through bio-
metric presence of the individual.
 Internal Audit Department didn’t investigate the case minutely.
Recommendations: Keeping in view the inquiry findings, following recommendations are as under.
 Mr. Sibtain Aqeel, Deputy Manager Procurement found guilty by claiming excess fuel. He may be
reprimanded as per SIAL Service Rules.
 There should be a mechanism to mark attendance/maintain record of Manager’s vehicles by Vigilance
Department.
 Internal Audit may convey to check the bills minutely.

Note:- This also to mentioned that Travelling Policy was implemented w.e.f 20 th August 2018. Previously employees
have been claiming their fuel bills without no limits and as a result of this discrepancy, traveling policy was prepared
and implemented.

Submitted as advised please.

Muhammad Tahir Awan Muhammad Jehangir Khan

Manager HR Company Secretary