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Inquiry Report ...... 30.10.2018
Inquiry Report ...... 30.10.2018
Charge: As per M-1 initiated by CFO dated 30 th October 2018 that Mr. Sibtain Aqeel, Deputy Manager Procurement
claimed wrong mileages/amount of fuel for official visit from Sialkot to Lahore and back to Sialkot.
Inquiry Proceedings: The Competent Authority formulate an Inquiry Committee comprising “Company Secretary &
“Manager HR” on 30th October 2018 to conduct preliminary inquiry.
Accordingly attendance of the officer for the month of July 2018 was reviewed. As per attendance he mark
check-in at 8:59 am and didn’t mark check-out. Furthermore, he was on sick leave dated 31 st July 2018.
His time to left from Sialkot to Lahore couldn’t be verified because he missed his check-out. Furthermore,
there is no procedure for manual verification of IN/OUT of vehicle of the Managers.
Distance calculation again calculated as per his route from SIAL to Lahore. However, to see comparison his
travelling was calculated with two routes i.e 1 st from SIAL to Tokhar Toll Plaza+ Gulberg+Brandreth Road,
Mall Road, Hall Road and back to Sialkot and 2 nd from SIAL to Shahdra+Gulberg+ Brandreth Road, Mall
Road, Hall Road and back to Sialkot.
As per calculations distance of his route (as per toll plaza tickets) becomes 278 kilometers and fuel
consumption is 17.37 liters and amount is Rs. 1,690/- (Fuel rate @ Rs. 97/- per liter). However, via 2nd route
the distance becomes 268 kilometers and fuel consumption is 16.76 liters and amount is Rs. 1,628/- (Fuel
rate @ Rs. 97/- per liter).
Furthermore, it can’t be verified the vehicle # of the officer through toll plaza tickets.
Findings: As per facts & figures mentioned above, following findings of inquiry is as under.
The Officer claimed fuel 46.36 liters wherein actual fuel consumptions was 17.37 liters. So he claimed 28.99
liters excess fuel which amounting to Rs. 2,812/- (Rate of fuel is Rs. 97/-).
He didn’t mark his check-out while leaving to Lahore for official duty.
There is no record found to monitor IN/OUT of Manager’s Vehicles. Just it can be verified through bio-
metric presence of the individual.
Internal Audit Department didn’t investigate the case minutely.
Recommendations: Keeping in view the inquiry findings, following recommendations are as under.
Mr. Sibtain Aqeel, Deputy Manager Procurement found guilty by claiming excess fuel. He may be
reprimanded as per SIAL Service Rules.
There should be a mechanism to mark attendance/maintain record of Manager’s vehicles by Vigilance
Department.
Internal Audit may convey to check the bills minutely.
Note:- This also to mentioned that Travelling Policy was implemented w.e.f 20 th August 2018. Previously employees
have been claiming their fuel bills without no limits and as a result of this discrepancy, traveling policy was prepared
and implemented.