Republic of the Philippines

Office of the Solicitor General

134 Amorsolo St., Legaspi Village, Makati City, RISK REGISTER
Metro Manila PHILIPPINES
www.osg.gov.ph

Division/Service : HUMAN RESOURCE MANAGEMENT AND ADMINISTRATIVE OBJECTIVE/S: Submit Annual lnventory Report of OSG properties to the Head of
SERVICE Agency and COA every January 31 ofthe succeeding year and reduce
discrepancieq of affected accounts by 3%.
Risk Assessment Team (Name/s): ADMINISTRATIVE DIVISION - Girlie V. Dalanon, Approved / Service Head:
Augustine B. Pornelosa, Jr., Joel R. Perez, lrene B. Floria, Roderick D. Conde,
A Jt"-^ a
Roderick L. Mones, €lizabeth C. Estabillo, Joseph Andreo V. Padrinao and Kevin RODRIGO ENAL ROEALINDA C. IBARRA
ReuelT. Mania Superv Administrative Officer Difictor lV
t
Date Condu cted: 8128/2020 Next Review Date: 8/2812027

Risk ldentification Risk Evaluation Control

1a. 1b lc. 1d. 2a. 2b. 2c. 2d. 3a 3b 3c 3d 3e 3f
s/N Risk ldentified Effect Cause Existing Severity tikelihood RPN* Additional Severity tikeliho RPN* Follow Remarks
Risk Control Risk Control od up by
Measures (name)
& date
1 Unaccounted lnaccurate inventory Lack of knowledge of Orientation 2 3 6 N/A N/A N/A N/A N/A Memorandum
OSG properties report of OSG end users as to of regarding rules
properties. importance in employees and guidelines
following the
Government
Accounting Manual
(GAM) and internal
procedures.

2 Suspension of lnability to th€ conduct Health threat brought Adopt the 3 2 6 N/A N/A N/A N/A N/A Grant of COA on
the conduct of of physical inventory about the pandemic Perpetual the suspension
annual physical which is an lnventory of conduct of
inventory of indispensable System in annual physical
OSG properties procedure for checking compliance inventory as
during the integrity of with the requested by
pandemic property custodianship submission the
of inventory Administrative
reports. Division

*RPN - Risk Prioritization Number

OSG-QM-QF-030 (A)
Rev.00 (28 Aug 2019)
 Republic of the Philippines
Office of the Solicitor General
134 Amorsolo St., Legaspi Village, Makati City, RISK REGISTER
Metro Manila PHILIPPINES
www.osg.gov.ph

STRENGTHS WEAKNESSES
1. Procedures in handling and managing properties is 1. Manual inventory system.
guided by Government Accounting Manual
Creation of Disposal Committee to direct and handle the
disposal of properties.

2. Adoption of Perpetual Inventory System in compliance 2. Inability to the conduct of physical inventory which is
with the submission of inventory report. an indispensable procedure for checking the integritv
of property custodianship

OPPORTUNITIES THREATs
1. Set up upgraded and computerized inventory system. 1. Employees do not follow the procedures on handling
properties.
Prompt disposal of unserviceable properties in accordance with
existing guidelines.
Efficient acquisition of needed equipment.

2. The Perpetual Inventory System shows the amount of 2. COA does not grant the suspension of annual physical
inventory on hand at all time resulting from more accurate inventory during pandemic.
inventory records.

SWOT ANALYSIS

OSG-QM-QF-030 (B)
Rev.00 (28 Aug2019)
 Republic of the Philippines
Office of the Solicitor General
134 Amorsolo St., Legaspi Village, Makati City, RISK REGISTER
Metro Manila PHILIPPINES
www.oE.gov.ph

INTERNAL FACTORS - TECOP

Division/Service : Administrative Division / HRMAS

OBJECTIVE/S: Submit annual inventory report of OSG properties to the Head of the Agency and
reduce discrepancies of the affected accounts.
I[t0P star* for TedrrriffL [$mk, firltural, 0rgurintkxul xrd Mti$l
futon.

Yes No
What area the spetific factors,in',.$ach categorrT ' hhnr{d filtm indu& i*fnrirution and colnrlur:iffitiot}rt*ehttdry
which will influence
iiCi|, l&0, quipment ad muhinsy.
C0's business objective/s.
Technical factors X L. Manual inventory system for properties , lmnomlcfadorl ind* kfirxnrial manager:rr*t sph*u, adt l]a*r,

caoiia: resrn'es ad ffirlrlffiid yhhilily of tk orgeniution.

Econornic factors x L. Actual physical count must tally with the
, tulturalfulos;xfudedawga$ir, colhctiltattitufu arrdkhauror
balance in the Book.
2- Perpetual lnventory System shows the ciraracie*iirs af tl'a rynilltietl
amount of inventory at all time.
Oultural-ras@rs X L. Non-compliance of employees to admin ' Ftanhatl+$lhdqrlirrrfu&caolbilitis, pliiiu,ftndadl pidrlin*

procedures regarding issuance, ttrtegier, rnaragtr&t l1:hru, structuru and objectrum,

reissuance and return of properties. , fdilka,l faclqrs ird& prmurrce, internal miitig drisian rrraktng

Organizational faetors X 1. Government Accounting Manual (GAM) rytm*, staklmideq ds and ucqlntabiliter.

Procedures
L. Physical lnventory Form
1. DisposalCommittee
2. Perpetual lnventory System
Political factors x 1. Employee's propefi accountabilities

OSG-QM-QF-030 (C)
ltev.00 (28 Aug 2019)
 Republic of the Philippines
Office of the Solicitor General
134 Amorsolo St., Legaspi Village, Makati City, RISK REGISTER
Metro Manila PHILIPPINES
www.osg.gov.ph

EXTERNAL FACTORS . PESTLE pt$ill fme$, thrr& fu hftid, [$wr*, kht IsMogiril, tqal ild
fruirunrsfffadn
Division/Service : Administrative Division / HRMAS
' h$ticl lrgisiation, mh as tlx n*ticnii ninlmum wge tu ater uch as VAT cr

OBJECTIVE/S: Submit annual inventory report of OSG properties to COA and reduce discrepancies of CotpntnnTu
the affected accounts.
' [mrron*:infutiolr,umryblmrrt,intrestnt*,exhmgent*

iWtrat area the sg.$'ffi$ ffi,in each cafgebry. lll will

, hdd:tlrhlor,food,dxrtim, rcllgbnmdpiitrs
Yes No ': j:-
influence '

' l&luidiilenrmd inncuatire txi:nol*gm cer pro,rdr opprtlirritiei icr

Co's busine* oUiectireli. '

w
fu*r,gm to incOrpfitt keartirrougirs and :rrri:truu to cui rctt ad
Political: x L. As stated in GAM, inventory report shallsubmit to COA
every January 31- of the succeeding year. fu r--------------lopqwf cftr

, M tqil hdos cn irxludr lr*ltlr #$ $irg, iqr;il orprturuiies, ccesl;mr

Econornic factors x lau arld murh mre drytndirq on your busin$ses.

fastqrg 1. Prompt disposal of unserviceable properties in

' tnrirmrumhl; llre *ernd envrrorrrcrttil arro eiolqical acnn reier to ilrrute,
Sacra_l X
rmther
$obal,,rtrmrng and
accordance with existing guidelines and acquisition
of needed equipment.
Technol9qical factors X 1. Sets up upgraded and computerized inventory
system.

Legaf faatars X 2. Upon the grant of Commission on Audit the

suspension of annual physical inventory during
pandemic
Envi ro n rrre ntal factors x

OSG-QM-QF-030 (D)
Rev.00 (28 Aug 2019)
Risk Assessment Matrix
Risk Prioritization Number = Severity x Likelihood
Severity Table
Workplace Downtime
ft level Workplace Safety Environment Fire Damage Business lmpact
Health lncured
Effect on business
Objective totally not
MET

Critica
Major Effect on the
5 I

result of specific
process. All
measurements not
met

Effect on business
4 Very Serious Objective major KPls
majority not MET

Effect on business
Objective major KPls
3 Serious
majority will not
MET and at RISK

Effect on Some
business Objective
2 Marginal deteriorating and
nearing non meeting
of target

No significant
1 Negligible Business impact on
Business objective
Likelihood Table
Pt Likelihood level Likelihood of Occurrence / Exposure Criteria
5 Frequent Likely to occur 10 times per year
4 Moderate Likely to occur 6 per year
3 Occasional Might 3 times in a year
2 Remote Might occur once in a years
1 Unlikely Might occur once in 2 years

Risk level Determination - 5 x 5 Matrix

SEVERITY
Critical Very Serious Serious Marginal Negligible
{s) {4} (31 121 (11
25 20 10
Frequent 15
Review at
(s) High priority
appropriate time
20 15 8
Moderate t2
o (4) High priority
Review at
o
o
I Occasional 15 t2
9
J Review at
t!
(3) tligh priority High priority
appropriate time
10 8
Remote
= Review at Review at
l2l appropriate time appropriate time
Unlikely
(1)
Review the risk ossessment records every yeor or whenever there ore chonges in processes, work octivities or upon
any incident accurrence, whichever is eorlier.
Action Table
Colour Score Risks Action

Operation not Permissible

t6 -25 High
Stop operation & review controls. lf necessary abort
experimentation.

High priority remedial action

l 1.2 - 15 Warning Proceed with extreme caution with Pl present at all times.
lmplement additional (secondary) controls immediately. Review
within 7 days. Emergency control measures shall be in place.

I
Take remedial action at appropriate time

8 -10 Medium
Proceed with care. Additional control is advised. Review shall be
implemented within 30 days.

Risk acceptable: Residual risk

lf possible, risk reduction should be further considered, particularly

1-6 Warning severity.

There are no imminent dangers. Frequent review shall be in place

especially changes in procedures, materials or environment.